THIS IS A SOURCES SOUGHT NOTICE ONLY
The purpose of this Sources Sought is to conduct market research to procure Baxter Oven Repair Parts and Services. This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested supply/services. You also must be an Authorized Distributor for Baxter Oven Repair and Parts OR an Authorized Distributor for the manufacturer of an equal product if not the manufacturer.
This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration. Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 811412 Appliance Repair and Maintenance . The Small Business Administration (SBA) Size Standard for this request is $19 Million Dollars.
This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 811412. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract.
INSTRUCTIONS:
RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:
Primary Information:
Company Name:
Point of Contact (POC) name:
Email address:
Phone number:
Unique Entity ID No. listed in the System of Awards Management (SAM):
Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 811412.
IMPORTANT
If your firm is a Socio-economic Small Business (SDVOSB, VOSB, Hub zone, 8(a), Small, Small disadvantaged, Woman owned small business), please state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule. For more information about the Nonmanufacturer Rule and how it applies to your firm, click on this Small Business Administration link:
https://www.sba.gov/partners/contracting-officials/small-business-procurement/nonmanufacturer-rule
Please check the lines below that apply to your firm:
a. ____ Business size does not exceed $19 Million Dollars.
b. ____ Firm is primarily engaged in the retail or wholesale trade and normally sells this type of item being supplies.
c. ____ Firm takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.
d. ____ Supplies the end products of a small business manufacturer or processor made in the United States.
If a future solicitation requires the Buy American Statute, the following two clauses will apply:
52.225-1 Buy American-Supplies
52.225-2 Buy American Certificate
Please indicate whether you hold a GSA Federal-Supply-Schedule or Indefinite Delivery/Indefinitely Quantity (IDIQ) contract that covers this type of request. If so, please provide the Schedule contract number.
Must have an Authorized Distributor Letter issued from the manufacturer if not the manufacturer.
The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed.
Response is due by 04/29/2024, at 10:00 AM Central Standard Time. Please submit e-mail responses to Alberta Mickells, Contract Specialist, at email address: [email protected]. Please place Baxter Oven Repair Parts & Services in the subject line of your email. This notice is to assist the Department of Veterans Affairs in determining qualified sources only.
Statement of Work:
General:
Please reference the parts list and salient characteristics related for the statement of work below. The salient characteristics are essential, significant, and functional to this requirement.
Statement of work for Oven Repair Parts and Services:
Baxter Oven Repair Parts and Services
Baxter Oven; Model OV500E1, Serial # 24-2027093
Parts:
01-1000V6-00266 Breaker Circuit (63 Amp., 3 Ph) (2 Each)
Bushing, spherical thrust (1 Each)
Housing rotator shaft (1 Each)
Bearing, fluorogold w/flange (1 Each)
Washer, thrust rotator (1 Each)
Clutch, slide-lifter (1 Each)
Vendor to review and verify list of parts for replacement to ensure they are the correct items for the make and model of oven.
All parts shall meet or exceed Original Equipment Manufacturer (OEM) requirements.
Services:
Contractor shall provide all labor, transportation, tools, parts, and equipment necessary to perform the oven repair.
Work shall be performed during business hours 8:00 am to 4:30 pm Monday through Friday, excluding Federal Holidays.
Date and time for services to be performed will be coordinated and agreed upon with VA POC prior to arrival.
Oven shall be cleaned, serviced, and the identified parts replaced.
If at any time additional work, (not part of the contract), parts or service is required, the service must stop.
Contractor must provide an itemized estimate and justification to the VA. Repair work not in the contract must be approved by the Contracting Officer before work begins.
After installation, repair/service completion, oven to be tested and shall be fully operational to the manufacturer standards.
Contractor will need a parking permit and any/all employees are required to be issued a contractor badge while working on campus. See VA POC.
Contractor will be escorted by VA staff.
NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.
