W912JB-20-Q-0112 – Combined Synopsis/Solicitation – Domestic Operations Exercise Coordinator

Sep 9, 2020 | SDVOSB Set-Asides

Solicitation number:  W912JB-20-Q-0112 Request For Quote (RFQ)

Title:                            Domestic Operations Exercise Coordinator

Restriction:                 100% Service-Disabled, Veteran-Owned Small Business

NAICS:                         541990 All Other Professional, Scientific and Technical Services

Size Standard:             $16.5 million

Issue date:                  8 September 2020

Closing date:              16 September 2020 – noon

Award date:               tentatively 18 September 2020

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available. Funds are expected to be received for a timely award.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, FAR 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation being requested. A written solicitation will not be issued. 

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06. 

The prospective awardee must have an active registration in www.sam.gov at the time of award. Vendors are encouraged to verify that their registration is active prior to submitting a quote. If the prospective awardee is not active in SAM data base at the time of award, the prospective awardee will be allowed 5 calendar days to become registered and active in SAM. The award will proceed to the next otherwise successful registered and active offeror if the prospective offeror does not become registered and active by the 5 calendar day deadline.


This is a firm fixed price requirement for an exercise coordinator for the annual Domestic Operation/Defense Support to Civil Authorities Exercise to confirm the Michigan National Guard forces ability to react to and support Local, State and Federal Agencies during a period of crisis or catastrophe. See the attached PWS for additional requirements in paragraph 5.0.  Wage Determinations of Labor Categories are attached for the counties where the place of performance occurs.  Service Contract Act is applicable to the requirements of the service performed.

Period of Performance:       25 September 2020 – 24 September 2021 base year

Base year and option years are for a period of performance for 12 months. Quantity for services is 12 which corresponds to the number of invoices to be submitted once per month applicable for each year of performance.

                                                                              Base Year    Year 1      Year 2        Year 3                 

Services for 12 months                                     $____          $____       $____        $____                  

Travel *                                                            Travel will be reimbursend  in accordance with Federal JTR .   

Contractor Manpower Reporting**                $____          $____       $____        $____                  

Monthly Pricing to exercise clause 52.217-8                                                         $____

Note:  clause 252.243-7002 Requests for Equitable Adjustment will be incorporated into the award action for anticipated labor and benefit changes for the option years.


The pricing for travel will be a lump sum since travel may not occur each month.  Multiple invoices can be submitted to be decremented from the Not to Exceed (NTE) travel amount.

Travel is in accordance with the Joint Travel Regulation (JTR). The contractor shall travel to Camp Grayling Joint Maneuver Training Center, Grayling Michigan, and may be required to travel to Alpena Combat Readiness Training Center, Alpena, MI, Fort Custer Training Center, Augusta, MI, and various other locations to support the mission of the Northern Strike Plans Team during the performance of this contract to attend meetings and conduct planning and/or training with Rotational Training Units (RTUs). Contractor may be sent to additional training events or conferences to gain latest techniques and procedures.  The contractor will be authorized travel expenses with limitation of funds (NTE) as approved by the Contracting Officer Representative prior to making travel arrangements.

CONTRACTOR MANPOWER REPORTING**                                                                          

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address:  http://www.sam.gov/.  Reporting inputs shall be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.sam.gov/.


Invoice terms are Net 30 days. Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance. Inspection and acceptance will be at Lansing, Michigan.  Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil).


Refer to clause 52.212-1 Instructions to Offerors on www.acquisition.gov for further instructions.  An SF1449 is not required in accordance with FAR 12.603(b). The written quote can be submitted on a PDF document to address the RFQ factors:

  1. Contact/Company Information
  • Company name, point-of-contact, address, e-mail, and telephone number
  • CAGE code and DUNS number
  • Federal Identification Number

The contracting officer is not responsible for locating or obtaining any information not identified in the quote.

  1. Capacity and Capability

Offerors must include information that adequately demonstrates their quote meets the requirements in the PWS of this solicitation.  A general statement of compliance or restatement of the salient characteristics is insufficient.  Information should be readily available to the Contracting Officer; the Contracting Officer is not responsible for locating or obtaining any information not identified in the quote and literature.  Contact your local PTAC office at the Small Business Administration for assistance in creating a capability statement.

  1. Pricing

Price quotes must be firm-fixed priced. Prices should be as low as or lower than those charge to your most favored customers, including any discounts for prompt payment. Prices must be valid for 60 days. FOB destination.  Prices shall be provided in the format as listed under the Requirements section of this RFQ.

The Government may not consider quotes that fail to include all of the information requested in this solicitation.


The government intends to award to the responsible company(s) whose quote, conforming to the solicitation, is most advantageous to the government based on price and other factors that provide the best value. Best value will be determined by evaluating each quote for price (including option years), past performance, and capability to meet the requirements. Capability will be rated as acceptable or unacceptable. All evaluation factors are approximately equal.

The government may award to other than the lowest price quote. The perceived benefits of the higher priced quote may merit the additional cost.  Negative or adverse action in FAPIIS or SPRS in the last three years may render your quote unacceptable.

Award may be made without discussion. Therefore, offeror must provide complete information in the package for the government to determine the best value. The government reserves the right to require minor clarifications. However, the government may award without requesting clarification for ambiguity.


Questions due:  11 September 2020, 12:00 pm Eastern Standard Time (EST)

Questions must be submitted via email to bonnie.l.reineer.civ@mail.mil.  Questions will not be answered via telephone.  Answers to questions will be provided to all prospective Offerors, giving due regard to the proper protection of the proprietary information. In order to receive responses to questions, Offerors shall cite, at a minimum, the section, paragraph, number, and page number. The Government will not address any hypothetical questions aimed toward receiving a potential “evaluation decision” from the Government.

Quotes due:      16 September 2020, 12:00 pm Eastern Standard Time (EST)  

Offerors are encouraged to ensure initial proposal is their best and final. The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity.


It is the vendor’s responsibility to monitor this site for any amendments.  The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions.   It is the offeror’s responsibility to contact the POC to verify the quote is received PRIOR to the date and time set for the due date of RFQ. Late Quotes may not be eligible for award. Quote submission must be completed by the date and time indicated. If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendments by signing the accompanying Standard Form 30 and returning the signed Standard Form 30 for all Amendments issued with the Offeror’s quote submission. Failure to acknowledge all Amendments issued by the Government may result in the quote submitted in response to the solicitation being found non-responsive by the Government.


If an Offeror believes the solicitation, including the Performance Work Statement, contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes.


Refer to the Solicitation Clauses attachment listed by reference or in full text.

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