HQ0516-FY21-0003 – Sources Sought – Radio Programming, Rights, and Content Support, West Wood One

Oct 16, 2020 | Sources Sought

SOURCES SOUGHT ANNOUNCEMENT
 

The Defense Media Activity (DMA) is seeking sources for Radio Programming, Rights, and Content Support, West Wood One

RFI Tracking Number: HQ0516-FY21-0003

 

CONTRACTING OFFICE ADDRESS:  Defense Media Activity

                                                                      6700 Taylor Ave

                                                                      Fort Meade, MD 20755

 

INTRODUCTION:

 

This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the availability and technical capability of all both large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required services. The Defense Media Activity is seeking potential sources for: Radio Programming, Rights, and Content Support, West Wood One .This requirement allows DoD programing access to all: Radio Programming, Rights, and Content Support, West Wood One .The contractor shall provide broadcast rights to its television programming licensed by Radio Programming, Rights, and Content Support, West Wood One  aired on various channels throughout the United States to AFN-BC to reproduce and distribute, provide live feeds or recorded copies of authorized programs and provide access to affiliate information data networks and/or websites License Agreement.It is anticipated that the estimated annual usage will be between 1,000 hours of television programing for each year.

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL.  IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.  RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.  NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.  ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

 

Contract Number: HQ0516-

Contract Type: FFP

      Incumbent and their size Radio Programming, Rights, and Content Support, West Wood One

     – Large

Method of previous acquisition: Sole Source Award

 

Provide Brief description of the current program/effort:

The Contractor shall provide AFN access, distribution and technical/program support services (i.e. formats, promotional materials, associate director listen lines) only to those programs to which the Contractor has the distribution rights.  Should AFN request that the Contractor provide feeds of programming to which the Contractor does not hold distribution rights, such as sports, awards shows and other programming for which third parties own distribution rights, and for which Radio Programming, Rights, and Content Support, West Wood One exclusively maintains all other rights related to the broadcast of such programming, AFN shall obtain from the underlying program rights holder such additional distribution rights, to include authorizations and clearances necessary to enable AFN to broadcast such programming.   The Contractor shall make reasonable efforts to advise AFN of the underlying rights holders but failure to do so will not relieve AFN of its obligation to secure needed permission for distribution.  It will be the responsibility of AFN to provide the Contractor with documented evidence of such distribution clearances and/or other associated rights when necessary.

 

Anticipated Time Frame: March 2020.

Place of Performance: DMA Fort Meade, MD

REQUIRED CAPABILITIES: The Defense Media Activity (DMA) is seeking authorized sources to acquire a broadcast rights to its television programming licensed by Radio Programming, Rights, and Content Support, West Wood One The Contractor shall provide AFN access, distribution and technical/program support services (i.e. formats, promotional materials, associate director listen lines) only to those programs to which the Contractor has the distribution rights.  Should AFN request that the Contractor provide feeds of programming to which the Contractor does not hold distribution rights, such as sports, awards shows and other programming for which third parties own distribution rights, and for which Radio Programming, Rights, and Content Support, West Wood One  exclusively maintains all other rights related to the broadcast of such programming, AFN shall obtain from the underlying program rights holder such additional distribution rights, to include authorizations and clearances necessary to enable AFN to broadcast such programming.   The Contractor shall make reasonable efforts to advise AFN of the underlying rights holders but failure to do so will not relieve AFN of its obligation to secure needed permission for distribution.  It will be the responsibility of AFN to provide the Contractor with documented evidence of such distribution clearances and/or other associated rights when necessary. This purchase of the programming is to enable the American Forces Network – Broadcast Center (AFN-BC) to support the American Forces Network (AFN) mission. AFN currently support troops around the world and afloat.

ITEM NO 0001  

LICENSE PERIOD: April 1, 2021 through March 31, 2022.

Television Programming – Base Year

FFP

The Contractor shall provide AFN-BC with the 24/7 music services and broadcast rights to Hot Adult Contemporary, Current Country, New Rhythmic/Urban, Classic Rock, Alternative Rock, Popular Variety Hits, and Seasonal Holiday music formats.  Each format shall be hosted and/or imaged by an experienced, professional broadcaster/producer, and will regularly provide “live” region-specific command information messages.  The Contractor will employ a state-of-the-art digital audio delivery system to deliver 24/7 music format content via secure satellite and/or AoIP to the AFN-BC.  24/7 music formats will integrate with AFN-BC automation to support spot traffic, as well as live and syndicated content insertion.  The Contractor shall also provide access to nationally syndicated entertainment, news and informational programming, online access to the affiliate production music and imaging production materials, radio show preparation materials and Nielsen BDS music research services.

ITEM NO 0002 

LICENSE PERIOD: April 1, 2022 through March 31, 2023.

Television Programming – – Option Year (1)

FFP

The Contractor shall provide AFN-BC with the 24/7 music services and broadcast rights to Hot Adult Contemporary, Current Country, New Rhythmic/Urban, Classic Rock, Alternative Rock, Popular Variety Hits, and Seasonal Holiday music formats.  Each format shall be hosted and/or imaged by an experienced, professional broadcaster/producer, and will regularly provide “live” region-specific command information messages.  The Contractor will employ a state-of-the-art digital audio delivery system to deliver 24/7 music format content via secure satellite and/or AoIP to the AFN-BC.  24/7 music formats will integrate with AFN-BC automation to support spot traffic, as well as live and syndicated content insertion.  The Contractor shall also provide access to nationally syndicated entertainment, news and informational programming, online access to the affiliate production music and imaging production materials, radio show preparation materials and Nielsen BDS music research services.

LICENSE PERIOD: April 1, 2023 through March 31, 2024.

ITEM NO 0003 

Television Programming – – Option Year (2)

FFP

The Contractor shall provide AFN-BC with the 24/7 music services and broadcast rights to Hot Adult Contemporary, Current Country, New Rhythmic/Urban, Classic Rock, Alternative Rock, Popular Variety Hits, and Seasonal Holiday music formats.  Each format shall be hosted and/or imaged by an experienced, professional broadcaster/producer, and will regularly provide “live” region-specific command information messages.  The Contractor will employ a state-of-the-art digital audio delivery system to deliver 24/7 music format content via secure satellite and/or AoIP to the AFN-BC.  24/7 music formats will integrate with AFN-BC automation to support spot traffic, as well as live and syndicated content insertion.  The Contractor shall also provide access to nationally syndicated entertainment, news and informational programming, online access to the affiliate production music and imaging production materials, radio show preparation materials and Nielsen BDS music research services.

LICENSE PERIOD:  April 1, 2024 through March 31, 2025.

ITEM NO 0004 

Television Programming – Option Year (3)

FFP

The Contractor shall provide AFN-BC with the 24/7 music services and broadcast rights to Hot Adult Contemporary, Current Country, New Rhythmic/Urban, Classic Rock, Alternative Rock, Popular Variety Hits, and Seasonal Holiday music formats.  Each format shall be hosted and/or imaged by an experienced, professional broadcaster/producer, and will regularly provide “live” region-specific command information messages.  The Contractor will employ a state-of-the-art digital audio delivery system to deliver 24/7 music format content via secure satellite and/or AoIP to the AFN-BC.  24/7 music formats will integrate with AFN-BC automation to support spot traffic, as well as live and syndicated content insertion.  The Contractor shall also provide access to nationally syndicated entertainment, news and informational programming, online access to the affiliate production music and imaging production materials, radio show preparation materials and Nielsen BDS music research services.

LICENSE PERIOD: February 1, 2023 through January 31, 2024.

ITEM NO 0005

Television Programming – Option Year (4)

FFP

The Contractor shall provide AFN-BC with the 24/7 music services and broadcast rights to Hot Adult Contemporary, Current Country, New Rhythmic/Urban, Classic Rock, Alternative Rock, Popular Variety Hits, and Seasonal Holiday music formats.  Each format shall be hosted and/or imaged by an experienced, professional broadcaster/producer, and will regularly provide “live” region-specific command information messages.  The Contractor will employ a state-of-the-art digital audio delivery system to deliver 24/7 music format content via secure satellite and/or AoIP to the AFN-BC.  24/7 music formats will integrate with AFN-BC automation to support spot traffic, as well as live and syndicated content insertion.  The Contractor shall also provide access to nationally syndicated entertainment, news and informational programming, online access to the affiliate production music and imaging production materials, radio show preparation materials and Nielsen BDS music research services.

SPECIAL REQUIREMENTS:

This is an all or none requirement. DMA is seeking a vendor that can provide all of the services. We will not break this requirement up to meet this requirement.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 515111, with the corresponding size standard of $38.5M.  This Sources Sought Synopsis is requesting responses to the following criteria from all sources that can provide the required services under the NAICS Code. 

To assist DMA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or  partnering to meet each of the requirements areas contained herein.  This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies.  You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.  Responses must demonstrate the company’s ability to perform in accordance with the Limitations on subcontracting clause (FAR 52.219-14).  

SUBMISSION DETAILS:

Responses should include:

  1. Business name and address;
  2. Name of company representative and their business title;
  3. Type of Small Business;
  4. Cage Code;
  5. Contract vehicles that would be available to the Government for the procurement of the product and service, to include General Service Administration (GSA), GSA MOBIS, GSA OASIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle.  (This information is for market research only and does not preclude your company from responding to this notice.)
     
    Vendors who wish to respond to this should send responses via email NLT 30 October   2020 4:00 PM Pacific Daylight Time (EDT) to Jesus.M .feliciano6.civ@mail.mil and Interested businesses should submit a brief capabilities statement package (no more than five pages) demonstrating ability to perform the services listed in this Technical Description.  Documentation should be in bullet format.    
     
    Proprietary information and trade secrets, if any, must be clearly marked on all materials.  All information received that is marked Proprietary will be handled accordingly.  Please be advised that all submissions become Government property and will not be returned.  All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423.  The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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