EQ10PME-20-0026 – Sources Sought – Juneau AK Elevator Maintenance & Repair Services

Sep 29, 2020 | Sources Sought

THIS IS A SOURCES SOUGHT NOTICE ONLY.  THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; GENERAL SERVICES ADMINISTRATION (GSA) IS NOT SEEKING PRICING OR OFFERS.

GSA, NORTHWEST ARCTIC REGION 10 is currently requesting information in order to determine the existence of viable commercial sources capable of providing Elevator Maintenance and Repair Services. 

The intended contract period of performance is for a base year plus four (4) one-year option periods.

Description of Services: The Contractor shall repair and maintain elevators, equipment, communication devices (i.e. phones, dialers, speakers, intercom systems, etc.), appurtenances and accessories so as to comply with the requirements of the latest edition of American Standard Safety Code for Elevators, A17.1 & A18.1 and all other applicable laws, regulations, rules, ordinances, and codes.  The ANSI Elevator Inspection Manual A17.2 shall be used as a guide to establish that equipment is operating safely.

The elevators for all locations covered by this contract shall be maintained in a satisfactory and safe operating condition, in accordance with the requirements of these specifications, and be capable of providing their original maximum capacity, speed and performance at all times.  The awardee of this contract must have at least one years’ experience with Otis Elevator’s MCE controller for traction elevators. The Government reserves the right to make such tests as and when deemed advisable to ascertain that the requirements of these conditions are being fulfilled.

Entrapments– The contractor shall respond on site to all notices of entrapment within no more than 30 minutes during working hours and no more than 1 hour during non-working hours.  Response time starts when the contractor receives notice of an entrapment and ends when the contractor arrives at the Federal Office Building and includes time spent parking a vehicle.  After receiving notice of an entrapment and within the stated response time, the contractor shall call the GSA Call Center at 1-800-806-8145 with the following information: building name, building address, car number, and, when feasible, the number of occupants involved.

Responses to entrapments during non-working hours are “reimbursable services” and shall be separately invoiced. Calls to the GSA Call Center after hours are not separately reimbursable. In the event the contractor has not responded within the required time limits outlined in the PWS, the COR may contact another elevator service provider or the local fire department to resolve the entrapment issue. Any additional costs incurred above the agreed upon reimbursable cost shall be paid by the contractor to said elevator contractor or fire department.  The Contractor is not responsible for any damages that the fire department brought about to resolve the entrapment. Explain the contingencies that will be followed in what should be a rare case of the contractor not able to meet their obligation outline and failure to meet this obligation like any other obligation or requirement of this contract is a performance issue and will be sited as such in performance and any other evaluation documents to address this lack of performance to resolve it from happening again.

The Contractor shall develop a Non-responsive Entrapment Plan that will outline what pre-assistance the Contractor can give to the local fire department and on site O&M Contractor to resolve entrapments with the least amount of time and damage.  This Non-responsive Entrapment Plan shall be delivered to the CO 30 days from award of contract.

Locations:

Hurff A. Saunders Federal Building & Robert Boochever US Courthouse:

709 West 9th Street

Juneau, AK 99801

The North American Industry Classification System (NAICS) code is tentatively 238290 Other Building Equipment Contractors; the small business size standard for this NAICS is $16.5 Million.

The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted.  This is a sources sought notice to gain knowledge of potential qualified sources.  A solicitation is not currently available.

Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted.  The sources sought announcement is not to be construed as a commitment by the Government implied or otherwise, to issue a solicitation or to award a contract.  No reimbursement will be made for any costs associated with providing information in response to this synopsis of any follow-up information requests.

If you are interested and are capable of providing the required services, please complete the sources sought questionnaire below and email your response to Crystal Parris at crystal.parris@gsa.gov no later than 9:00 am Pacific Time on October 06, 2020.  Include any comments or questions you may have.  Also provide your capability statements within your response.

A SOURCES SOUGHT QUESTIONNAIRE is below.  Responses the Questionnaire are encouraged from all interested parties.  You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant.

SOURCES SOUGHT QUESTIONNAIRE:

Company Name ______________________________

Phone Number _______________________________

Email Address __________________________________

DUNS _________________________________________

*Proof of Systems for Award Management Registration (SAM) is mandatory*

1. GSA Number is Applicable________________________

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.  The North American Industry Classification System (NACIS) code is tentatively 238290 Other Building Equipment Contractors; the small business size standard for this NAICS is $16.5 Million.

A size standard which is usually stated in number of employees or average annual receipts represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs.  The definition of “small” varies by industry.

[ ] yes [no] Large Business

[ ] yes [no] Small Disadvantaged Business

[ ] yes [no] HUB Zone Business

[ ] yes [no] Service-Disabled Veteran-Owned Small Business (SDVOSB)

[ ] yes [no] 8(a) Program Participant

[ ] yes [no] Economically-Disadvantaged Women-Owned Small Business

[ ] yes [no] Woman-Owned Small Business

[ ] yes [no] Small Business

[ ] yes [no] Other (please specify)

3. Is your company able to respond to entrapments within 30 minutes during working hours and no more than 1 hour during non-working hours? GSA needs full coverage 24 hours a day 7 days a week, 52 weeks a year for possible elevator entrapments.

4. Have you done the work in the past with this agency or any other branch of the Government? If no, how quickly can you learn those regulations or do you have access to someone on your team that knows them? Have you handled this sort of situation before?

5. Describe your ability and experience performing the same or similar requirements.

6. Do you have a plan to transition this contract from the previous vendor to you? Indicate if you have a plan and how long you believe the transition will take. What kind of Ramp Up time will you need to be in full swing? You do not have to provide the details of the plan at this time. Give examples of previous transition times on other contracts.

7. If your company were selected, how many calendar days would your company need after the contract award date before providing services?

___15 days        ___30 days        ___45days         ___Other (please list)

8. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, of performance risks that you would like to make the Government aware of that concerns these services.

9. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts).

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