75H70324SS00005 – Sources Sought – Vista Imaging Services, Indian Health Service, California Area Office

Apr 3, 2024 | Sources Sought

Agency Mission. Indian Health Service (IHS) is an agency within the Department of Health and Human Services (DHHS), is  responsible for providing federal health services to American Indians and Alaska Natives from federally recognized tribes. The California Area Office’s (CAO) mission is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level.

Market Research. The information garnered as a result of this notice is to gauge interest regarding availability and capabilities of qualified small business entities. This notice may or may not result in a Solicitation, Request for Proposal (RFP), Invitation for Bid (IFB) or Request for Quotation (RFQ). The Indian Health Service (IHS), California Area Office (CAO) will utilize any responses for information purposes only upcoming Government acquisitions. IHS, CAO will utilize responses to determine possible set-aside  opportunities.

Requirement. The California Area Office is looking for experienced Small Business (SB) or Indian Economic Enterprise (IEE) firms who have the ability and experience to provide Vista Imaging Services. The system supplies the multimedia component completing the functionality of the Resource Patient Management System (RPMS) Electronic Health Records (HER). The Owner and/or Chief Executive Officer shall be available to meet face-to-face with the Contracting Officer’s Representative and/or Contracting Officer on a weekly basis at the job site.

Description. The Government is in need of: (1) Direct on-site maintenance to include parts and labor; (2) Telephone technical support related to problem analysis, repair, and preventative maintenance; (3) One (1) hour response time for calls needing assistance; and (4) Software support via remote access. 

Period of Performance. The Government is contemplating a contract with a base period (365-calendar days), and four (4) one-year option periods (365-calendar days each). Exercising of the option periods is dependent upon the Contractor’s successful performance for the previous period and the Government’s continued bona fide need for the work efforts. 

Small Business and Other Small Business Categories. The nature of this notice is for marketing information only. The Government hopes to purpose of this notice is to gain knowledge of interest, capabilities and qualifications of small business entities in the following categories. All small businesses types are encouraged to respond to this notice, they include: Small Business; Small Disadvantaged Business; Native American Owned Business; Indian Small Business Economic Enterprise (ISBEE); or Indian-Owner Economic Enterprise (IEE). To be considered for an IHS contract awarded under the Buy Indian act, offeror must be a current member, in good standing, with a federally recognized tribe. Your response should include the appropriate category: ï‚· 8(a);
ï‚· HUBZone; ï‚· Service-Disabled Veteran-Owned; ï‚· Veteran-Owned; ï‚· Women-Owned Businesses; and Indian Economic Enterprise (IEE) and Indian Small Business Economic Enterprise (ISBEE) Preference. If your firm is responding as an IEE your response shall include a facsimile copy of the owner’s current Tribal Enrollment Card. The ISBEE firm shall be comprised of 51% share of: (1) Native ownership; (2) Day-to-day operations; and (3) Self-Performance utilizing W9 staff. More information may be found at: https://www.hhs.gov/about/news/2022/01/13/ihs-announces-efforts-provide-moreopportunity-
contracting-indian-owned-businesses.html.

NAICS Code. The NAICS Code for this work is 541519 Other Computer Related Services. The small business standards, in millions of dollars, is $34.0 Million. This size standard is the largest that a concern can be and still qualify as a small business entity for Federal Government programs. Size standards are the average annual receipts or the average employment of a firm. More information on how to calculate can be found at 13 CFR §121.104 and 13 § 121.106, respectively. 

Working with the Federal Government.
System for Award Management. All parties interested in working with the Federal Government as a prime awardee, are required to register with the General Services Agency System for Award Management. Failure to register may result in Offeror’s Bid/Proposal/Quote to be deemed unresponsive. More information can be found at https://sam.gov/content/home. Please Note: Indian Health Services does not run this platform for registration questions or issues please contact the Help Desk at 866.606.8220 or https://www.fsd.gov/gsafsd_sp/?id=gsa_landing.

Invoice Processing Platform (IPP). All parties interested in working with the Federal Government as a prime awardee, are required to register with the Department of Treasury’s Invoice Processing Platform. IPP is a secure, web-based service, which manages
Government invoicing, and payment. More information can be found at https://www.ipp.gov. Please Note: IHS does not run this platform for registration questions or issues please contact the Help Desk at 866.973.3131 or [email protected].

Contractor Responses. All responses to this notice shall be submitted electronically to the primary contact and secondary contact on this notice. In order to determine potential set-asides your response to this notice shall include the following:

ï‚· Business Name and Contact Information. Business Name, Address, Point of Contact for further information; Phone Number, and Email Address;

ï‚· IHS Buy Indian Program. If applicable, respondent(s) shall provide a reproduced copy of a current Tribal Enrollment Card and the attached IHS IEE Representation form. Failure to provide this information will result in your package being considered as a
small business entity. More information can be found at: The Buy Indian Act | Division of Acquisition Policy (ihs.gov)

ï‚· Unique Entity ID (UEI)

ï‚· Business Size. Please indicate the firm’s business size, i.e., Large Business, Small Business, Native Owned, Service Disabled Veteran Owned, Veteran Owned, HubZone, etc. More information regarding business size and each categories size parameters can be found at https://www.sba.gov/document/support-table-size-standards

ï‚· Experience. Recent and relevant experience, within the last three years’ calendar years to include a summary of work efforts performed, awarded dollar value, and point-ofcontact. 

ï‚· Project Delivery Team (PDT) Meetings. The Owner and/or Chief Executive Officer shall be available to meet face-to-face with the Contracting Officer’s Representative and/or Contracting Officer on a weekly basis at the job site. Provide a narrative explaining how your company will honor this requirement , specifically face-to-face Project Delivery Team meetings if awarded a contract with IHS, how will your company fulfill this contractual obligation?

Point(s) of Contact. Provide primary and secondary point of contacts. 

Disclaimer. This is not a solicitation for bids or proposals. IHS will not award a contract as a result of this Sources Sought. The Government will not reimburse respondents for any costs associated with their response to this notice.

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