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RFQ FOR COMMERCIAL ITEMS
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78620Q0342
Post Date: 8/25/2020
Original Response Date: 9/15/2020 at 11:59 pm, Eastern Standard Time
Applicable NAICS: 812220
Classification Code: S208
Set Aside Type: SDVOSB
Period of Performance: Date of Award 365 calendars days
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
575 N. Pennsylvania Street, Ste 495
Indianapolis, IN 46204
Place of Performance: Ft. Sheridan National Cemetery
Ft Sheridan, IL 60037
Attachments: A Wage Determination No. 2015-4935, Revision 13
B Performance Work Statement
C Past Performance Questionnaire
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0342.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-08 Effective 08-13-2020.
This solicitation is being issued as a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. If award cannot be made, the solicitation will be cancelled, and the requirement may be resolicited.
The applicable North American Industrial Classification System (NAICS) code for this procurement is 812220, with a business size standard of $22.0 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced IDIQ Contract.
A.1 Scope: The contractor shall be responsible for providing the services listed in the Price Schedule at Ft. Sheridan National Cemetery, located in Ft. Sheridan, IL 60037.
(a) All work must be completed within 365 calendar days after receipt of Delivery Order, from start to finish, and with center section completed (with sod installed) within 6 months of contract award.
(b) The VA reserves the right to make award for all or any portion of the Base Bid work based on availability of funding throughout the duration of this contract. Contractor agrees that work will commence upon written authorization to proceed with the Base Bid work, and when weather/climate conditions allow. The Contractor s quotation will include a price for each Contract Line Item Number (CLIN) noting a unit price, a total price for the quantity of each. Unit prices given under this request for quotations will be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, etc.). Evaluation for award purposes will be based on the total aggregate price.
PRICE SCHEDULE: Contractor shall furnish all equipment, parts, materials, labor and supervision necessary to fill, smooth, and grade the ground surface for drainage, to reestablish healthy turfgrass, reset upright headstones with corrected position and alignment, and to remove and plant trees at Ft. Sheridan National Cemetery, Vatner Road, Ft Sheridan, IL 60037.
A.2 SCHEDULE OF SUPPLIES OR SERVICES:
Remove trees and their stumps (5 from center, 1 from north fence section 15)
Kill and remove turfgrass from entire cemetery (progressively by section, as needed)
Strip and stockpile top 8 inches of topsoil from non-burial center section, then replace it following addition and grading of new fill
Supply clean soil fill to raise center section
Raise center section with supplied fill, compacted and graded at 2% slope for positive drainage
Raise stormwater drains with adjustment rings to match new grade
Prepare soil for and establish turfgrass with sod (progressively by section as other work is completed)
Supply topsoil to fill and grade burial sections 5-16
Spread, grade and compact topsoil to form uniform surfaces with positive drainage in sections 5-16
Reset headstones in burial sections 5-16 to corrected height, plumb, and alignment
Plant trees (staked, mulched, with deer guards)
GRAND TOTAL AMOUNT =
Note: Quoters will include a price for all Contract Line Item Number (CLIN s). Failure to submit a price for all items will be cause for rejection of offer.
The Magnitude of this project is between $500,000 and $1,000,000
SITE VISIT: Pre-bid site visit inspection is highly recommended, contact the Director, Assistant Director or Contracting Officer s Representative (COR) at 815-423-9958 to schedule visit.
Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 11:59 pm on 09/15/2020. Responses to this announcement will result in a Firm-Fixed Price IDIQ Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than 9/08/2020. Questions will not be addressed using the telephone.
Quote Format and Submission Information:
Quotes must be submitted on company letterhead. Commercial format is encouraged. All quoters shall include the following information as part of their quote. Quotes MUST have 120 calendar days acceptance period or will not be considered for award:
Legal Business/Company Name (as listed in www.sam.gov)
Point of Contact Name
Redacted copy of Technical Plan
-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation: (See Technical Acceptability for required content)
-Past Performance Questionnaire
Quotes shall be submitted via email ONLY:
Questions pertaining to this announcement shall be sent by email to: John.Carlock@va.gov .
Telephone inquiries will not be accepted.
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate quotes:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable to be eligible for award in terms of fairness and reasonableness.
Comparison of proposed prices received in response to the solicitation.
Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.
Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.
Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.
Comparison of proposed prices with independent Government cost estimates.
Comparison of proposed prices with prices obtained through market research for the same or similar items.
Analysis of pricing information provided by the offeror.
Qualification of all Personnel (training, experience, certifications)
MSDS for all chemicals being used
List of Subcontractors business names (if being used)
Write up detailing the technical methods and management
Quality Control Plan
Number of hours you believe each CLIN requires
Number of employees you expect per CLIN requires
Past Performance will be evaluated for Quality of Service, Schedule, Business relations with Customers, Management of Key Personnel, Safety, Problem Resolution, Invoice Accuracy, and Overall Performance of the company in this area. Utilizing the Past Performance Questionnaire in Section D, Quoters shall provide three (3) references within the last three (3) years that are similar in size and scope and that are deemed relevant to the requirement of this solicitation. The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government s Contractor Performance Assessment Reporting System (CPARS).
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Quoters Commercial Items (JUN 2020)
FAR 52.204-7 System for Award Management (Oct 2018)
FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)
FAR 52.216-1 Type of Contract (APR 1984) FFP Requirements
FAR 52.233-2 Service of Protest (SEPT 2006) Email: John.Carlock@va.gov
Mail: 575 N. Pennsylvania Street, Ste. 495
Indianapolis, IN 46204
VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
VAAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) [over SAT]
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors
Quoters must complete annual representations and certifications on-line at https://www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. (Mar 2020) If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018):
FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)
FAR 52.203–17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
FAR 52.204-13 System for Award Management Maintenance (OCT 2018)
FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
FAR 52.216-18 Ordering (Oct 1995) (date of award through 365 calendar days)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $10,000.00 | $150,000.00| 30 days)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days)
FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997)
FAR 52.232-18 Availability of Funds (APR 1984)
FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.236-2 Differing Site Conditions (Apr 1984)
FAR 52.236-3 Site Investigation and Conditions Affecting the Work (Apr 1984)
FAR 52.236-5 Material and Workmanship (Apr 1984)
FAR 52.236-6 Superintendence by the Contractor (Apr 1984)
FAR 52.236-7 Permits and Responsibilities (Nov 1991)
FAR 52.236-8 Other Contracts (Apr 1984)
FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (Apr 1984)
FAR 52.236-10 Operations and Storage Areas (Apr 1984)
FAR 52.236-11 Use and Possession Prior to Completion Apr 1984)
FAR 52.236-12 Cleaning Up (Apr 1984)
FAR 52.236-13 Accident Prevention (Nov 1991)
FAR 52.236-15 Schedules for Construction Contracts (Apr 1984)
FAR 52.236-17 Layout of Work (Apr 1984)
FAR 52.236-21 Specifications and Drawings for Construction (Feb 1997)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2019) (Deviation)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)
VAAR 852.228-70 Bond Premium Adjustment (Jan 2008)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)
VAAR 852.243-70 Construction Contract Changes Supplement (Sep 2019)
VAAR 852.246-75 Warranty of Construction- Guarantee Period Services (Oct 2018)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JUL 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(7), (b)(8), (b)(9), (b)(14i), (b)(16), (b)(18), (b19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2),(c)(4), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$14.84 + $4.50
Laborer, Grounds Maintenance WG 3-3
Laborer, Grounds Maintenance WG 3-5
$17.32 + $4.50
End of Addenda
End of Document
PAGE 1 OF11
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
9. ISSUED BY
10. THIS ACQUISITION IS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
14. METHOD OF SOLICITATION
15. DELIVER TO
16. ADMINISTERED BY
18a. PAYMENT WILL BE MADE BY
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SCHEDULE OF SUPPLIES/SERVICES
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)
30c. DATE SIGNED
31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA – FAR (48 CFR) 53.212
7. FOR SOLICITATION
STANDARD FORM 1449
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
John M. Carlock, email@example.com
DEPARTMNET OF VETERANS AFFAIRS
NATIONAL CEMETERY ADMINISTRATION
CONTRACT SERVICES, Midwest District
575 N. Pennsylvania Street, Suite 495
Indianapolis, IN 46204
Ft. Sheridan National Cemetery
Ft. Sheridan, IL 60037
Department of Veterans Affairs
National Cemetery Administration
Contracting Services, Midwest District
575 N. Pennsylvania Street, Ste 495
Indianapolis, IN 46204
Contractor shall provide raise & realign, clean headstones as
Well as turf renovation and fill, smooth and grade the ground
Surface for drainage to establish healthy turfgrass.
Period of Performance: 365 Calendar day after receipt of the
Notice to Proceed.
TAX ID #_________________________________
This requirement is 100% Service-Disabled Veteran Owned Small
Business (SDVOSB) set-aside.
JOHN M. CARLOCK