36C77020Q0710 – Sources Sought – B599– -CMOP Arc Flash Study- National CMOP

Sep 4, 2020 | Sources Sought


This is a Request for Information (RFI)/Sources Sought announcement only. This is not a solicitation announcement. Requests for a solicitation will not receive a response. The purpose of this announcement is to gain knowledge of potential qualified businesses interested and capable of providing an ARC Flash/Shock Hazard study at all 7 Consolidated Mail Outpatient Pharmacy (CMOP) facilities located in across the United States. This RFI/Sources Sought is part of the market research being conducted to locate qualified, experienced and interested potential sources for supporting the CMOP s. The Government will determine whether or not the requirement warrants a set aside for small business. For the purpose of this RFI/Sources Sought announcement, the North American Industry Classification System (NAICS) code is 541690 with a size standard of $16.5M.


The Contractor shall perform an update of previous electrical system studies, complete a fault current study and associated flash/shock hazard analysis in accordance with NFPA 70E and IEEE 1584 to determine the level of arc flash and electrocution hazards for qualified personnel working on live electrical circuits for the VHA CMOP at the following locations as listed:

Main Locations
(For all IV.Scope items, not including f. Training)
Approximate Gross Square Feet
4136 Carolina Commerce Parkway, Ladson, SC 29455
Charleston CMOP –
New Site, New Study
10 Industrial Way Chelmsford, MA 01824
Chelmsford (Northeast) CMOP Update to Previous Study
23501 W. 84th St, Shawnee, KS 66227
Kansas CMOP
New Site, New Survey
2962 S. Longhorn Dr. Lancaster, TX 75134
Dallas CMOP
Update to Previous Survey
3675 E. Britannia Dr. Tucson, AZ 85706
Tucson (Southwest) CMOP
Update to Previous Survey
3209 Elam Farms Pkwy Murfreesboro, TN 37127
Murfreesboro (Midsouth) CMOP Update to Previous Study
Bldg. 37 West 5th St. Hines, IL 60141
Hines (Great Lakes) CMOP
Update to Previous Study

Alternate Bid Scope
(Specific to IV.Scope, f. Training)
Charleston, SC
Charleston CMOPs (1 Session)
Chelmsford, MA
Chelmsford (Northeast) CMOP
Leavenworth and Shawnee, KS
Leavenworth and Kansas CMOPs (1 Session)
Lancaster, TX
Dallas CMOP
Tucson, AZ
Tucson (Southwest) CMOP
Murfreesboro, TN
Sam Jared and Elam Farms Murfreesboro (Midsouth) CMOPs (1 Session)
Hines, IL
Hines (Great Lakes) CMOP

Alternate Bid Locations
(For IV.Scope items a-k, not including f. Training)
Approximate Gross Square Feet
3725 Rivers Ave. Charleston, SC 29405
Charleston CMOP –
Update to Previous Study
5000 South 13th St. Leavenworth, KS 66048
Leavenworth CMOP
Update to Previous Study
5171 Sam Jared Dr., Murfreesboro, TN 37130
Murfreesboro (Midsouth) CMOP
New Study

All work shall be accomplished in strict compliance with NFPA Code 70E, 2018 or Latest Edition (Electrical Safety Requirements for Employee Workplaces), IEEE 1584 (Guide for Performing Arc-Flash Hazard Calculations), and IEEE 242-2001 (Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems). All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Facility Manager. Appropriate protective devices (PPE) and/or equipment shall be used in those exceptional cases where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components. In some locations, VHA CMOP staff may be able to assist the Contractor in accessing/opening electrical equipment; however, the Contractor must not assume such support will be available and, accordingly, shall have proper staffing, PPE and equipment to perform such tasks without CMOP assistance.

The Contractor shall conduct an entrance briefing with the Facility Manager upon arrival at each CMOP. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. At the completion of each site survey, the Contractor shall conduct a short briefing with the CMOP Director or designee to discuss any major problems or life-threatening issues if any are discovered during the survey. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

The electrical system study will include site visits to the CMOPs by a team from the Contractor. The contractor s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from available CMOP staff (utilizing the staff s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor s personal inspection of these utilities.

Qualifications: The selected contractor shall have a minimum of 5 years experience in assessing and performing electrical system studies.
The contractor shall demonstrate relative experience in performing work with the Federal Government.
Relative experience shall include work performed where multiple electrical systems have been assessed, analyzed and labeled.
Studies, assessments and/or analysis for VA facilities are the preference.

Previous studies performed. Paper and electronic copies of all previous studies and assessments initially preformed at the currently operational CMOP facilities any other significant electrical maintenance and testing reports performed at the CMOP, if available.

As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the Contracting Officer s Representative (COR).

A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function and total gross square footage. This information is only to be used to clarify the square footages cited on the table in item 1.b. above for the required services

Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each CMOP.

Additional as-built drawings, if available, as required by the contractor to verify existing field conditions.

CMOP personnel knowledgeable of the existing electrical systems that shall accompany the Contractor s team members during the site investigation. The contractor shall coordinate and verify schedule and personnel, with the Facility Manager, in advance of site visit(s). CMOP Facility Manager shall ensure that personnel are available to accompany the survey team. Field survey data collection efforts shall require no more than two members of CMOP staff.

Facility Ground Resistance Test Reports. CMOP is to provide the Contractor with the most recent of these ground resistance test report, if available.

A small conference workroom with telephone.

All drawings, diagrams, reports, and access to CMOP personnel will be provided after award; the following information is included within this solicitation for the sake of clarity and to facilitate firm-fixed pricing in the offeror s resultant quotation.

Basic deliverables:
The contractor shall provide all drawings (Full-size for site, primary one-line diagram and secondary one-line diagrams) digitally using AutoCAD latest format and provide the viewer on each DVD/jump drive. For the Final Study Submittal, the CMOP shall receive live CADD drawing files electronically via file transfer as well as DVD/jump drive which can be manipulated and updated.
Reports shall be provided electronically as well as loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.
The report shall include appropriate recommendations for reduction of arc hazards and selection of PPE, as well as other applicable data and mitigation options. Additionally, the report shall contain coordination results, and suggestions for revised coordination.
Installation/Maintenance conditions shall also be included in the report, or in a separate report.
Letter from local electric utility provider indicating the available fault current at the point of service.
Appropriate Danger/Warning labels and locations for placement
If part of award as bid alternate, a training outline and all training materials to be used and provided.
Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only). The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).
All items identified in Para. 4, Specific Scope (see below for this reference), as a separate Tab or Section to include:
One-Line Diagram
Grounding Analysis
Short Circuit Study
Hazard-Risk Table
Coordination Curves (In black)
Voltage Drop Calculations
Emergency Power Analysis
Protective Device Settings
Completed analysis and calculations for the entire Primary and Secondary Distribution;
Completed one-line diagrams. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams.

For Final Submission, provide two hard copies and two electronic copies (DVD or jump drive) of updated arc flash/shock hazard analysis and electrical system study (including data files).
One original document of Final Submission shall be sent to the National CMOP Chief Engineer and the Facility Manager at each CMOP and shall include:
A completed Report, including all corrected data and the coordination curves shall be printed in color. Electronic copy (DVD or jump drive) of the entire report including all SKM data, AutoCAD, Word, Excel files and PDF.
Color photos that show devices listed on the deficiency report.
Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table. NOTE: Signage/labels should not only be provided to the appropriate CMOP but also affixed at the appropriate location to the related equipment, unless otherwise agreed upon with the CMOP COR.
Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

The two copies shall include the followings:
The Executive Summary.
SOW Section 5.j – Analysis and Recommendations.
SOW Section 5.k – Protective Device Settings.
One-line diagrams for primary distribution system on 11 x17″.
Electronic copies (DVD or jump drive) of the entire report including all SKM data, AutoCAD, Word, Excel files and PDF formats.
Provide final report with stamped and signed by a Licensed Professional Electrical Engineer.

The Contractor shall prepare a complete updated short circuit and coordination study including voltage drop calculations on the entire electrical system/s (both normal and emergency) at each CMOP. It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include an updated system one-line diagram; short circuit and ground fault analysis, protective coordination plots, voltage drop calculations and the following for each building re-assessed or initially assessed:

One Line Diagrams:
1. The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.
Also show on the one-line diagrams the following specific information:
Calculated short circuit values at each bus.
Breaker and fuse ratings.
Transformer kVA, voltage ratings and wiring connections.
Voltage at each bus.
Identification of each bus.
Conduit material, feeder sizes and lengths.
Generator kW and voltage ratings

Ground Resistance Analysis: A concise qualitative description (not to exceed one (1) page of narrative) describing the overall condition of the facility ground resistance shall be provided. Any violations of NEC or other abnormalities (high ground resistance, damaged conductors or electrodes, harmonics, etc.) warranting further detailed study shall be highlighted. Analysis of the facility ground resistance shall be based upon:
Facility Ground Resistance Test reported (provided by CMOP);
Visual inspection of visible ground system components (made during site investigation). Include photographs in Appendices.
Interviews with CMOP maintenance staff; and
Other data on ground system made available by the CMOP.

Short Circuit Study:
Systematically calculate the fault impedance to determine the available short circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.
The study shall be calculated by using SKM software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.
Present the data determined by the short circuit study in a table format. Include the following:
Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.
Generator kW and voltage ratings.
Conduit material, feeder sizes, length and X/R ratios.
Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)
Operating voltage.
Protective device.
Device rating.
Calculated short circuit current.
Hazard-Risk category at each piece of equipment for the worst-case fault condition.

Arc Flash/Shock Hazard Analysis/Hazard-Risk Table: Analyze all data for high and low voltage electrical systems until reaching points where the incident energy drops below 1.2 cal/cm2 (the facility s entire 3 phase system must be evaluated) Note: the actual data shall be field collected/verified (estimates or guesses are NOT acceptable). For each piece of electrical equipment identified in the Short Circuit Study above, provide in table format the following information using NFPA 70E, current edition and calculations as appropriate:
From NFPA 70E, Table 130.2 (C) Approach Boundaries to Live Parts for Shock Protection.
Limited Approach Boundary.
Restricted Approach Boundary.
Prohibited Approach Boundary.

From NFPA 70E, Article 130.3 Flash Hazard Analysis.” A flash hazard analysis shall be done in order to protect personnel from possibility of being injured by an arc flash. The analysis shall determine the Flash Protection Boundary and the Hazard/Risk Category. From NFPA 70, Annex D.8, “Basic Equations for calculating Incident Energy and Flash Protection Boundary.” The contractor shall use IEEE 1584, Guide for Performing Arc-Flash Hazard Calculations, equations to estimate incident energy and Flash Protection Boundary.

From NFPA 70E, Table 130.7 (C) (9) (a) Hazard Risk Category Classifications , include in the table the worst-case Hazard Risk Category (0 through 4) associated each piece of equipment. (i.e. work on any energized parts of Metal Clad Switchgear, 1kV and above, has a Hazard Risk Category of 4) List required protective FR clothing for each category.

Arc Flash/Shock Hazard/PPE Labeling:
Contractor shall produce, deliver and install at each CMOP location arc flash/shock hazard warning labels in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4 x 6 (nominal) printed on industrial quality, adhesive backed vinyl. Danger labels shall have pre-printed headers in red; Warning labels shall have pre-printed headers in orange. Electrical equipment shall be labeled IAW NFPA 70, Article 110.16 and ANSI Z 535, American National Standard for Product Safety Signs and Labels, which provides a description for warning labels. The arc flash hazard analysis shall determine the Arc Flash Protection Boundary for each label and shall be calculated IAW NFPA 70E latest edition. According to the NFPA 70E, latest edition, the label/sign should list the date the arc flash analysis was performed, the nominal system voltage and the arc flash boundary. For each device for which a hazardous analysis is conducted, the equipment shall be field marked with a label containing the available incident energy or required level of PPE. 

Installation of arc flash labeling containing calculated arc flash data, meeting NFPA 70E (2018 or latest edition) minimum requirements and shall include applicable removal of existing labeling related to arc flash.

In addition to the requirements of NFPA 70 and 70E, each customized label containing specific available incident energy or required level of PPE shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall be in a manner understood by CMOP personnel who will be working with the respective devices.

Awarded contractor will be supplied example labels to follow and submit examples to be approve prior to producing and applying any labels.

Training: (Alternate Bid Item for all Locations as indicated in the I.General.b.Tables)
At a minimum, provide a 1-day-equivalent (single or multiple day) Electrical Safety-Related Work Practices course for a maximum of 10 persons (per location) to provide coverage of electrical safe work practices, with specific concentration on the 2018 Edition (or 2021 edition changes and update, if published) of NFPA 70E Standard for Electrical Safety in the Workplace, OSHA s Subpart S, as well as applicable program(s)/policies. This course should be designed to meet the bare minimum requirements of NFPA 70E, Section 110.2 (see outline below) and OSHA Subpart S for qualified person knowledge. In addition, the training shall cover the results of our arc flash/shock hazard analysis and the appropriate protective measures for qualified employees at each of the seven listed locations (alternate bid, current/new sites, if necessary, in the same location will count as one location for training sessions).
Outline: NFPA 70E, 2018 Edition minimum training requirements for qualified persons:
110.2(A) Must be trained to understand the hazards, and to identify and understand the relationship between those hazards and possible injury.
110.2(A), Article 120, 130 Must be trained in the safe work practices that apply to their job and task assignments.
110.2(A)(1) Trained in the construction and operation of equipment and work methods to avoid the hazards.
110.2(A)(1)(a) Have to be familiar with special precautionary techniques.
Articles 120 and 130
Includes 130.6
110.2(A)(1)(a) Have to be familiar with Personal Protective Equipment (PPE).
130.6(D) Conductive articles of jewelry and clothing.
130.7(C) and Article 250 Allowable clothing, PPE, and care and inspection of such PPE.
130.7(D) Other protective equipment such as insulated tools and their care and use.
110.2(A)(1)(a) Have to be familiar with insulating and shielding materials.
110.2(A)(1)(a) Have to be familiar with test equipment.
110.4 Must be familiar with how to verify ratings and perform a visual and functional inspection.
110.2(A)(1)(b) Have to understand limitations of qualifications.
110.2(A)(1)(c)(1) Must be able to identify energized components.
110.2(A)(1)(c)(2) Must be able to determine nominal voltages.
110.2(A)(1)(c)(3) and 130.7(E) Must be able to identify approach boundaries and establish an appropriate work zone.
110.2(A)(1)(c)(4), 130.4 and 130.5 Must establish a decision-making process to perform tasks safely.
110.2(A)(1)(e), Article 120 and 130 Must be able to demonstrate their skills in establishing an electrically safe work condition.

In addition, provide a 2nd day-equivalent (single or multiple day as coordinated with each site) Electrical Safety-Related Work Practices course (for qualified persons, maximum of 10 persons) at each of the seven listed locations (multiple sites surveyed, if applicable, in the same general area will count as one location for training sessions). This training shall allow application of electrical safe work practices and previous consistent training in paragraph 1 above:
The training must provide coverage of electrical safe work practices, as above, but also provides for:
An extended learning period, with multiple demonstration workshops with PPE (A/R clothing and equipment care and inspection, rubber-insulating gloves, and similar PPE/equipment), and a meter inspection, use, and care session. Where available, students have their PPE/equipment present, allowing the instructor to work with them on testing/inspection, but also evaluate equipment and identify items that may not be suitable for use in the field.
Include several scenario and evaluation sessions, and the students will perform Shock and Arc Flash Risk Assessments.
Inclusion of electrical safety concepts and an activity to determine their workplace hazards.
Includes an extended lockout/tagout portion.
Allow for time for extended question-and-answer periods.
In-field Demonstration of Skills assessments for the students attending training to promote application of the classroom theory in a real world environment and allow for meeting of the NFPA 70E requirement of Section 110.2(A)(1)(e) that qualified persons be able to demonstrate the skills, and the employer requirement of NFPA 70E Section 110.2(A)(1)(f) to verify that employees are complying with safe work practice requirements.

These are separate training sessions and can be held on the same days but not concurrent or overlapping.

Coordination Curves:
Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specific Time Current Characteristics (TCC) of each device in the electrical system as follows:
Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).
Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

The following specific information shall also be shown on the coordination curves at each level of power distribution system:
Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)
Voltage and current ratio for curves.
3 phase and 1 phase ANSI damage points for each transformer.
No damage, melting, and clearing curves for fuses.
Cable damage curves.
Transformer inrush points.
Maximum short circuit cutoff point.
Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the preceding facing page for ease of reference.
Provide explanation, analysis, and recommendation to achieve better coordination.
The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:
Device identification.
Relay CT ratios, tap, time dial, and instantaneous pickup.
Circuit breaker sensor rating, long time, short time, and instantaneous settings, and time bands.
Fuse rating and type.
Ground fault pickup and time delay.

Voltage Drop Calculations:
Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.
Calculations shall be based on the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.
For branch circuit level, use 80% of nameplate rating.
For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load collected in the field if it is available.
Provide tabular information showing the sizes of all cables, transformers and other circuit data.
Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.
Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

Emergency Power System Analysis:
First, the Contractor is responsible for describing the existing emergency power system(s) at the CMOP. This shall be provided at a minimum, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the CMOP) shall be provided and then compared to projected future loads (the Contractor shall develop load projections from discussing forecasted projects and growth with the National CMOP Chief Engineer and the Facility Manager at each CMOP). Finally, the Contractor shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations shall be provided in the study.

Analysis and Recommendations
For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.

Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

On the medium voltage switchgear, where undervoltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

Analyze the short circuit calculations and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.

After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

Assess the equipment condition using grading method in term of A, B, C, D and F.
Grade A: Like New Condition. Majority of useful life span remains. “Excellent”.
Grade B: Good Condition. Over half of useful life span remains. “Good”
Grade C: Average Condition. Less than half of useful life span remains. “Average , or “Fair”, or C+ “Above Average”
Grade C-: Workable Condition. May be past its assigned useful life, but still working. “Keep an eye on it”
Grade D: Poor Condition. Past assigned useful life. Failure is not critical. “Poor” or “Problematic”
Grade F: Critical Condition. Needs immediate attention. “Failing” or “Critical”

k. Protective Device Settings:
For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.

If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment.

Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

Site survey work shall begin immediately and be coordinated with the CMOP Facility Managers after award of contract. All final reports shall be completed, submitted and approved within 180 calendar days after the Notice of Award.

The study will provide an independent and documented overview of the entire electrical infrastructure conditions in each building at each CMOP. The CMOPs shall be contacted at least three (3) weeks in advance of the site visit to allow ample time for the CMOP to arrange the staff and prepare the necessary documents.

Each facility electrical study shall take no longer than 30 calendar days. Draft final reports shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report. The contractor shall provide a schedule for the staggered start and staggered submission/completion of these awarded studies over a time period of 150 calendar days.

The draft final report will be reviewed by the corresponding CMOP Facility Manager and the National CMOP Chief Engineer or representative, with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

Contractor shall submit a tentative delivery schedule to National CMOP Chief Engineer for approval prior to any work.

EVALUATION CRITERIA: All offerors shall submit, with offer, any descriptive literature (limit of 10 pages) as evidence of the ability to meet all requirements in the performance work statement and evaluation criteria. For the purposes of evaluation, Technical Capability will carry more weight than price. Technical Capability and past performance, when combined, are significantly more important than price.

Arc Flash/Shock Hazard Analysis contractor shall provide information related to the expertise and ability to perform comprehensive analysis and associate risk assessments for various federal facilities. Information demonstrating complex federal operations spanning locations across the United States for different operational environments will be given higher consideration.

Complete electrical system studies contractor is to provide information in order to describe the breadth and depth of the services provided related to performance of electrical system studies including: Ground resistance analysis, Short circuit study and Voltage Drop calculations for various federal facilities. Information demonstrating complex federal operations spanning locations across the United States for different operational environments will be given higher consideration.

Emergency Power System Analysis contractor should provide information related to its ability to perform a comprehensive analysis which includes current systems at the CMOPs, projected future loads and supply recommendations on adequacy of the systems to meet current and future demands. Information demonstrating complex federal operations spanning locations across the United States for different operational environments will be given higher consideration.

Analysis/Study Capability Contractor should provide information related to the team being used for the analysis and studies. Contractor must demonstrate the ability to provide services across all geographic locations in a manner that allows for local input while maintaining overall goal of consistency at each facility. Contractor should provide information on assigned team along with each member s expertise, role and past performance that demonstrates the ability to deliver comprehensive analysis/study and training to CMOP. In addition, the contractor should provide information that demonstrates ability to provide the studies/analysis, labeling, reporting and training as outlined in the solicitation including consideration of delivery timeframes and deliverables.

Training Contractor should submit information on the planned training to be provided within the solicitation. This should include the type, duration, and modality provided. This should include a description of all training materials provided for qualified employees and Facility Managers. Contractors that demonstrate a high degree of training expertise and experience will be given higher consideration.

Contractor shall provide 3 customer references where the same/similar services were provided as specified by the Statement of Work (SOW). References will be independently surveyed. These references shall include a VA client if possible, and shall include the following items:
Type of Contract/Service Performed
Point of Contact Name and title
Phone Number and email address
Experience: Vendor shall provide 3 customer references where the same/similar services were provided as specified by the SOW over the past 3 to 5 years, as evidence of offeror s ability to:
Demonstrated service (size and complexity)
Capability to perform/assess all CMOPs
Service Quality
Training Vendor shall provide past performance of training of personnel. Information should support training identified in the solicitation. Provide evidence of 3 to 5 years performance of training.

PRICE – Award will be based on the best value to the Government, where price is considered to be of significantly lesser importance than non-price factors.


To assist the Government in identifying potential sources, the respondents will need to provide documentation that sufficiently addresses their organization s qualifications, ability to perform as a prime contractor for the services required. Documentation will need to include the following:

Company name, address, and DUNS number;
Company point of contact to include phone, fax, and e-mail information;
Company s socioeconomic status (e.g. small business, service disabled veteran owned small business, large business)
Contract numbers, along with points of contact for the contracting officer and contracting officer s representative of recent (within the last 24 months) contracts you have held of the same or similar size and scope as what is presented in this sources sought notice;
The questions on the following page must be answered and submitted with your response.

All interested offerors should submit this information by email to: nicole.gregory2@va.gov by 1:00pm Tuesday September 8, 2020.

This RFI/Sources Sought is issued solely for market research purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI/Sources Sought.
Arc Flash Assessment/Shock Hazard Analysis and Electrical Study Questions

Does your company have experience performing electrical system studies, complete with a fault current study and associated flash/shock hazard analysis in accordance with NFPA 70E and IEEE 1584 to determine the level of arc flash and electrocution hazards for qualified personnel working on live electrical circuits?
Does your company have experience performing electrical system ground resistance analysis, emergency power system analysis and short circuit studies?
Does your company have experience providing electrical system equipment condition and protective device settings assessments and providing associated recommendations?
Does your company have experience reviewing and updating previously performed electrical system studies and other significant electrical maintenance and testing reports?
Does your company have experienced, professional staff with extensive knowledge in the field of electrical power?
Does your company have at least one registered professional electrical engineer?
Does your company have the capabilities to provide electrical system drawings (one-line diagram) digitally using AutoCAD latest format?
Does your company have the capabilities to produce, deliver and install ark flash/shock hazard warning labels in accordance with NFPA 70 and 70E and ANSI Z535 (latest editions) on electrical equipment?
Does your company have the capabilities to provide Electrical Safety-Related Work Practices course to provide coverage of electrical safe work practices to meet the bare minimum requirements of NFPA 70E, Section 110.2 and OSHA Subpart S for qualified person knowledge?
Does your company have the capabilities to provide Electrical Safety-Related Work Practices course to provide coverage of electrical safe work practices in a demonstration and workshop format?
Does your company have the resources to cover multiple facilities located throughout the United States simultaneously to perform this work?

Does your company have a current registration in SAM?
Does your company have a current registration in VIP?

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