1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Deaerator Qualified Inspection
1.b. Description: VA Long Beach Healthcare System is seeking a contractor to provide condition inspection of the deaerator in Building 5.
1.c. Project Location: VA Greater Long Beach Healthcare System
1.d. Solicitation Number: Request for Quotes (RFQ) – 36C26222Q0076.
1.e. Set Aside: This solicitation is issued as a Service-Disabled Veteran Owned Small Business set aside.
1.f. Applicable NAICS code: 238220, Plumbing, Heating and Air Conditioning Contractors.
1.g. Small Business Size Standard: $16.5 Million
1.h. Type of Contract: Firm Fixed Price
1.i. Period of Performance: 90 days after award.
1.j. Wage Determination applicable to this project: SCA 2015-5613, Revision 19
1.k. Request for Information (RFI) should be submitted via email no later than 1pm PDT Monday November 3, 2021 to Ositadima.ndubizu@va.gov

2. Statement of Work

2.1. Objective. VA Long Beach Healthcare System is seeking a contractor to provide condition inspection of the deaerator.

2.2. Background. Deaerator (DA) requires Inspection and Certification by Qualified Professional Inspector (QPI) done in accordance with VHA DIRECTIVE 1810(1) BOILER AND BOILER PLANT OPERATIONS. Inspection is required every six (6) years and certification is due. Additionally, based on findings from safety device inspection company (BEI) DA Tank is currently bi-passed due to un-safe findings. Thorough examination is required not only for certification, but for evaluation of repair services.

2.3. Scope.

Contractor will follow the recommended inspection guidelines for deaerator inspections as set forth in the National Association of Corrosion Engineers (NACE) document RP0590-96 item Number 21046, the National Board Inspection Code [NBIC/ANSI 23] and VHA Directive 1810.
Contractor shall review O&M history.
Perform visual inspection, and 100 % magnetic particle examination of welds.
WFMT testing includes related activities for final surface preparation of welds.
Removal of nominal surface deposits will be provided by means of power wire brushing.
Perform ultrasonic measurement of material thickness.
UT testing includes related activities for final surface preparation of contact surfaces.
Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding.
Prepare preliminary and final assessment report with recommendations.
Work will commence with a meeting of Contractor personnel and Boiler Plant Supervisor.
This meeting will serve to address the following items:
Review plant safety regulations and lockout/tag out procedures
Discuss the nature of the planned inspection activities
Coordinate inspection activities with other outage events

Inspection activity:

Visual inspection: A qualified inspector will inspect the deaerator to evaluate conditions relevant to the operational and mechanical integrity of the unit. Specific observations include documenting:
Operation and maintenance practices
Surface corrosion, including significant pitting
Condition of internal components
Integrity of internal attachment welds
Condition of external supports, insulation, piping, and instrumentation/controls
Wet fluorescent magnetic particle testing (WFMT): Examine all accessible internal welds for indications of relevant surface discontinuities. Examined areas include:
Circumferential
Longitudinal
Nozzle penetrations
Internal surfaces opposite externally welded attachments
Testing includes related activities for final surface preparation of welds.
Removal of nominal surface deposits will be provided by means of power wire brushing.
Personnel qualified as a Level II/MT (minimum) and certified in accordance with the ASNT SNT-TC-1A, 2011 Edition will conduct the test and qualified inspector will evaluate the test results.
Ultrasonic testing (UT): Document material thickness of the storage section shell and heads. Quantify areas of isolated thinning resulting from material corrosion.
Evaluate depth of weld discontinuities identified by WFMT.
Testing includes related activities for final surface preparation of contact surfaces.
Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding.
Personnel qualified as a Level II/UT (minimum) and certified in accordance with the ASNT SNT-TC-1A, 2011 Edition, will conduct the test and qualified inspector will evaluate the test results.

Consultation:

Contractor will meet with the Boiler Plant Supervisor and COR during periodic intervals of the inspection activity and at the conclusion of field activity in order to:
Review progress report
Discuss results and recommendations
Outline final reporting activities

Report Requirements:

A preliminary inspection report will be issued at the conclusion of site activity. This report will document:
Equipment identification
Summary of inspection observations
One (1) copy of the final inspection report will be emailed to the COR and Boiler Plant Supervisor within thirty (30) business days following site departure. This report will document the preliminary inspection report results plus:
Diagrams, prints, support documentation
Photographic journal
Detailed nondestructive test results

2.4. Specific Tasks:

Feed water deaerator pressure vessel inspections must be scheduled during periods of low steam demand.
Coordinate the inspection schedule with the COR and Boiler Plant Supervisor so that Long Beach VA can prepare the feed water deaerator for the inspections in advance and have personnel available to monitor the inspections.
This includes cooling the feed water deaerator to near ambient temperature and having all man ways, hand holes open; the tank cleaned of loose materials; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant.
Long Beach VA will comply with any other requirements of the inspector that are considered reasonable by Long Beach VA and have been presented in writing at least two weeks prior to the scheduled inspection.
At least fourteen (14) calendar days notice to Long Beach VA is required prior to an inspection.
Feed water deaerator pressure vessel inspections must be scheduled during periods of low steam demand summer months.
The feed water deaerator inspection must comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, In service Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. 4.H. In addition to those guidelines, the inspections must comply with all Long Beach VA requirements as listed in this document.
The inspector must completely enter the internal spaces of the feed water deaerator and visually inspect all internal surfaces that can be accessed

Minimum inspection requirements for feed water deaerators:

Review the feed water deaerator O & M history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post-weld heat treatment, history of repairs and modifications.
Assess the external parts of the feed water deaerator and accessories and piping for safety, accessibility, cleanliness, proper operation, and compliance with codes.
Inspect for evidence of leakage.
Note feed water deaerator pressure gage and thermometer and verify gauge and thermometer accuracy.
Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed.
Perform an operation test under pressure to confirm operation at proper set pressures.
Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s).
Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.
Inspect support structures for proper integrity and allowance for thermal expansion.

Internal inspections:

Certified American Society for Non-Destructive Testing (ASNT) Level II technicians must perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests and a qualified inspector will evaluate the test results. 4.K.8.B.
Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking prior to the WFMT test.
Inspect spray nozzles and trays.
Properly prepare the surfaces before testing.
Completely examine all accessible welds utilizing the Wet fluorescent magnetic particle testing (WFMT) test method.
Testing includes related activities for final surface preparation of welds.
Removal of nominal surface deposits will be provided by means of power wire brushing.
Determine pressure vessel material thickness by UT.
Thickness measurement locations must be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total).
Measurement locations on the shell must be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total).
The technician may recommend fewer or more tests to the Boiler Plant Supervisor, providing justification.
Testing includes related activities for final surface preparation of contact surfaces.
Removal of nominal surface deposits will be provided by means of power wire brushing and/or light surface grinding. 4.K.8.H.
Calculate maximum allowable working pressure rating of vessel based on thickness measurements.
Calculate depletion rate of material thickness.

Specific follow-up requirements:

Provide one (1) complete copy of the written final inspection report emailed within thirty (30) business days following site departure fully describing all inspections and tests performed, findings, and recommendations.
The condition of all items inspected must be stated whether acceptable or deficient.
All deficiencies must be fully described along with recommendations for methods of correction.
Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner.
Provide sketches, diagrams, prints, supporting documentation and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair. 4.L.4.
Detailed nondestructive test results include test data and calculations. Show locations and extent of all non-destructive testing by sketches.
All safety-related deficiencies must be immediately reported to the COR and Boiler Plant Supervisor during the inspection visit.
Provide recommendations on need for re-inspections after correction of deficiencies.

Deliverables:

List of key personnel and verifiable qualifications
Essential test equipment and consumables
Final surface preparations to support nondestructive evaluation
Field consultation to review conditions and report follow-up recommendations
Final evaluation report, one (1) copy, emailed within thirty (30) business days from completion of on-site testing to COR and Boiler Plant Supervisor

IF ANY ADDITIONAL WORK IS REQUIRED CONTRACTOR MUST NOTIFY COR IMMEDIATLEY WHO WILL ADDRESS WITH CO ACCORDING TO CONTRACT TERMS.

2.5. General Requirements

Contractor shall provide all Labor, Parts, Materials, Equipment, and Supervision
Required to perform all work.
Contractor shall check in with Boiler Shop Supervisor (Erik Estrada) upon arrival at the VA Long Beach Healthcare System.
Contractor must receive verbal consent, prior to starting, for all work from Boiler Shop Supervisor.
Contractors and sub-contractors shall be issued Temporary ID Badges from the VA Police Department that are always to be worn while on VA Property.
Contractor required to wear all Occupational Safety and Health Administration (OSHA) regulated Personal Protective Equipment (PPE).
Contractor shall follow all VA Regulations and provide the means to meet these Regulations.
Contractor is responsible for repairing ALL damages incurred during performance of this scope of work to include removal/installation or moving materials and tools in and out of the work area.
All work will be done in accordance with VHA DIRECTIVE 1810(1) BOILER AND BOILER PLANT OPERATIONS.
Upon completion of SOW a walkthrough shall be conducted with the Contractor, Boiler Shop Supervisor and COR to verify completion of all work and receipt of deliverables.

v Personnel Qualification Requirements:

A professional engineering firm (Professional License (PE)) that specializes in life expectancy evaluations must be part of the team and provide an analysis and recommendations under their seal based on the evaluation of the boiler and associated equipment by means of visual inspection and non-destructive testing conducted by experienced boiler inspectors and non-destructive testing experts on the team.
Non-destructive testing of feed water deaerator pressure vessel will be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector. The tests must be conducted under the overall supervision of Qualified Professional Inspectors (QPI).
Proof of qualifications shall be provided with the bid and as part of the final report.
Qualified Professional Inspector (QPI): A QPI is any one or combination of the following:
A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors.
A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.
A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction that has adopted and administers one or more sections of the ASME Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME (American Society of Mechanical Engineers) Conference Committee.
A boiler inspector who is regularly employed by an insurance company that has been licensed or registered by the appropriate authority of a state of the United States to write boiler and pressure vessel insurance.
Non-Destructive-Testing Technicians: The technicians must be certified as being qualified Level II (minimum) technicians in the non-destructive testing methods to be utilized.
The certification must be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT) SNT-TC-1A, 2011 Edition.
The Qualified Professional Inspector must demonstrate familiarity with and ready access to the current versions of the following codes and manuals:
ASME Boiler and Pressure Vessel Code:
Section I – Power Boilers
Section IV – Heating Boilers
iv. Section VI – Care and Operation of Heating Boilers
Section VII – Care of Power Boilers
ASME B31.1, Power Piping Code
ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers
ANSI/NB-23, National Board Inspection Code
ix. NFPA 85, Boiler and Combustion Systems Hazards Code
x. NACE International Standard RP0590, Recommended Practice for Prevention, Detection and Correction of Deaerator Cracking
xi. VHA Directive 1810 Boiler Plant Safety Device Testing Manual, 5th Ed

2.4. Performance Monitoring. The Contracting Officer Representative (COR), Liam Boccia, will monitor contractor performance and certify the work was done in accordance with the SOW.

2.5. Security Requirements. N/A

2.6. Period of Performance. The period of performance will be within 90 days of contract award date. All work shall be scheduled during normal work hours (6:00 AM to 6:00 PM) Monday – Friday excluding Federal Holidays.

2.6.a. National Holidays:
New Year s Day January 01
Martin Luther King s Birthday Third Monday in January
President s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 04
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Christmas Day December 25

2.6.b. If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

2.6.c. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.

2.7. Contractor Personnel Background Requirements.
2.7.a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.

2.7.b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

2.7.c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

2.7.d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows:

Level of Sensitivity Background investigation level Approximate Cost
Low Risk National Agency Check with Written Inquiries $ 231.00
Moderate Risk Minimum Background Investigation $ 825.00
High Risk Background Investigation $ 3,465.00

2.7.e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.

2.8. Contractor Personnel
2.8.a. The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.
Program Manager:
Company Name:
Address:
Phone No:
Email:

2.9. Contractor Employees
2.9.a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.
Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).
2.9.b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.
PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

2.10. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center s ADP Security Committee shall investigate and recommend corrective action to the appropriate agency.

2.11. Insurance Coverage
2.11.a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
2.11.b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
2.11.c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.
2.11.d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.
3.a. FAR 52.212-1, Instructions to Offerors Commercial Items
3.b. FAR 52.212-2, Evaluation — Commercial Items
3.c. FAR 52.212-4, Contract Terms and Conditions — Commercial Items
3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders — Commercial Items
3.e. Supplemental Insurance Requirements
3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
3.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
3.h. FAR 52.233-2, Service of Protest
3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
3.j. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PDT Tuesday November 9th, 2021 to Ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information
4.3.b. Acknowledgement of amendments
4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
4.3.d. Schedule of services
4.3.e. FAR 52.212-3, Offeror Representations and Certifications — Commercial Items