1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.A. Project Title: To Test All Facilities Backflow Devices and Repaired & Replaced at the VA SMC.
1.B. Project Location: VA Sepulveda Medical Center, 16111 Plummer Street, North Hills, CA 91343
1.C. Solicitation Type – Number: Request for Quotes (RFQ) – 36C26221Q0031
1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.E. Applicable NAICS code: 238220, Plumbing, Heating and Air Conditioning Contractors
1.F. Small Business Size Standard: $16.5 Million
1.G. Type of Contract: Firm Fixed Price
1.H. Period of Performance: 30 days from award
1.I. Wage Determination: SCA WD 2015-5613 R18

2. Key solicitation milestones are:
2.A. A site survey will be conducted at 08:00 AM to 4:00 PM, Tuesday thru Friday, October 19, 20, 21 and 22. Participants will meet at the front of VA Sepulveda Medical Center main doors at 16111 Plummer Street, North Hills, CA 91343. Participants must wear masks and practice social distancing. Please email isaac.shimizu@va.gov to indicate that you are participating in the site survey.

2.B. Submit any questions regarding this procurement via email to isaac.shimizu@va.gov no later than 12:00 PM, Friday, October 29, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://sam.gov/.

2.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 12PM November 5, 2021 to isaac.shimizu@va.gov. Ensure the following are completed and/or included in the offer packet:
2.C.1. Vendor Information
2.C.2. Acknowledgement of amendments
2.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
2.C.4. Schedule of services
2.C.5. FAR 52.212-3, Offeror Representations and Certifications — Commercial Items
2.C.6. VAAR 852.219-77, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (enclosure 3)

3. Scope. VA Sepulveda Medical Center requires a contractor to provide all labor and materials, tools, equipment and transportation to test all the facilities Backflow devices be tested and those that failed be repaired and replaced.

All work shall be performed during normal working hours.

Replace Backflow device PVB 15487 at Bldg. 20 basement ½.
Repair Wilkins 375 4 backflow s/n X06940 with new rubber check kit and relief and spring kit.
Repair Wilkins 375 10 # L109415 with rubber check kit and relief and spring kit.
Replace backflow device PVB 15140 at Bldg. 20 basement: ½
Replace backflow device PVB 308639 at Bldg. 20 basement: ½
Test device # BD0059651 4 Bldg. 5
Test device # BD0059650 1 Bldg. 4
Test device # BD0059649 1 Bldg. 5 irrigation
Test device # BD0059648 1 . Bldg. 5 irrigation
Test device # BD0059647 4 . Bldg. 4
Test device # BD0059646 1 . Bldg. 4 irrigation
Test device # BD0056301 .75 . Bldg. 99 heating make-up
Test device # BD0056300 .75 . Bldg. 20 heating make-up
Test device # BD0052767 .75 . Bldg. 7 heating make-up
Test device # BD0052766 .75 . Bldg. 24 heating make-up
Test device # BD0052765 .75 . Bldg. 22 heating make-up
Test device # BD0052764 .75 . Bldg. 25 heating make-up
Test device # BD00378384 1.5 . Bldg. 200 pool make-up
Test device # BD00378383 1.5 . Bldg. 7 back dock rm. Lab
Test device # BD00378382 .75 . Bldg. 7 back dock rm. Lab
Test device # BD0010341 1.5 . Bldg. 200 MRI rm 1910
Test device # BD0010340 1 . Bldg. 200 btwn. OR 1 & 2
Test device # BD0010339 1 . Bldg. 200 rm 1912
Test device # BD0010338 1 . Bldg. 200 rm 1120
Test device # BD0010337 1.5 . Bldg. 200 Mech. Rm HVAC make-up
Test device # BD0010336 2 . Boiler plant
Test device # BD0010334 .75 . Boiler plant
Test device # BD0010333 6 . Boiler plant fireman.
Test device # BD0010332 1 . Bldg. 201 alcove next to Mech Rm
Test device # BD0010331 1 . Bldg. 201 alcove next to Mech. Rm.
Test device # BD0010330 .75 . Bldg. 201 alcove next to Mech. Rm.
Test device # BD0010329 4 . Bldg. 201 alcove next to Mech. Rm. Fire.


The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW.


The period of performance will be 30 days from the date the purchase order is awarded.
hours of Work:

VA Sepulveda

7:00 AM 3:30 PM
** Excluding National holidays.

National Holidays:

New Year s Day
January 01
Martin Luther King s Birthday
Third Monday in January
President s Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 04
Labor Day
First Monday in September
Columbus Day
Second Monday in October
Veterans Day
November 11
Thanksgiving Day
Fourth Thursday in November
Christmas Day
December 25

If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.
Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.

7.A. Specific Requirements.
7.A.1. Contractor shall test all facilities backflow devices be tested and those that fail be repaired or replaced.

7.A.2. Upon completion of work, Contractor shall leave the work site in a clean and orderly condition.

3.B. Inspection and Acceptance Criteria. Upon completion of work, contractor will coordinate with facility POC for final inspection.

7.C. Additional Requirements.
7.C.1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

7.C.2. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.

7.C.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

7.C.4. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA Sepulveda Medical Center shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

7.C.5. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

7.D. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

7.E. VA Policy. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.
7.F. Parking. It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

7.G. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

7.H. Smoking: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.
7.I. ADP Security: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center s ADP Security Committee shall investigate and recommend corrective action to the appropriate agency.
7.J. Insurance Coverage.
7.J.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
7.J.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
7.J.3. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.
7.J.4. Contractor is required to provide copies of proof of workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

7.J.5. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors
7.J.5.1. Contractor employees who work in or travel to VHA locations must comply with the following:
7.J.5.1.a. Documentation requirements:
7.J.5.1.a.1. If fully vaccinated, shall show proof of vaccination
7.J.5.1.a.1.i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination
7.J.5.1.a.2. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.
7.J.5.1.a.3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
7.J.5.1.a.4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
7.J.5.2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.
7.J.5.2.a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
7.J.5.3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

8. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 Effective July 12, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
8.A. FAR 52.212-1, Instructions to Offerors Commercial Items
8.B. FAR 52.212-2, Evaluation Commercial Items
8.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items
8.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
8.E. FAR 52.223-99, VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safely Protocols for Federal Contractors.
8.F. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
8.G. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
8.H. FAR 52.233-2, Service of Protest
8.I. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
8.J. VAAR 852.233-71, Alternative Protest Procedure
8.K. VAAR 852.237-70, Contractor Responsibilities