1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.A. Project Title: Install Lighting Controls at VA Aspire Center
1.B. Project Location: VA Aspire Center, 2121 San Diego Avenue, San Diego, CA 92110
1.C. Solicitation Type – Number: Request for Quotes (RFQ) – 36C26221Q1315.
1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.E. Applicable NAICS code: 238210, Electrical Contractors and Other Wiring Installation Contractors
1.F. Small Business Size Standard: $16.5 Million
1.G. Type of Contract: Firm Fixed Price
1.H. Period of Performance: 30 days from award
1.I. Wage Determination: SCA WD 2015-5635 R16
2. Key solicitation milestones are:
2.A. A site survey will be conducted at 09:00 AM, Monday, October 4, 2021. Participants will meet at the front of VA Aspire Center main doors at 2121 San Diego Avenue, San Diego, CA 92110. Participants must wear masks and practice social distancing. Please email email@example.com to indicate that you are participating in the site survey. The site survey is not mandatory.
2.B. Submit any questions regarding this procurement via email to firstname.lastname@example.org no later than 3:00 PM, Friday, October 8, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://sam.gov/.
2.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 3PM Thursday, October 14, 2021 to email@example.com. Ensure the following are completed and/or included in the offer packet:
2.C.1. Vendor Information
2.C.2. Acknowledgement of amendments
2.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
2.C.4. Schedule of services
2.C.5. FAR 52.212-3, Offeror Representations and Certifications — Commercial Items
3. Scope. VA San Diego Healthcare System requires a contractor to provide all labor and materials, tools, equipment and transportation to install switches in the 3rd floor nurses station that will shut off south corridor lighting with the exception of emergency egress lights. South corridors are defines as all corridors from nurse s station to the south east end of the building.
3.A. Specific Requirements.
3.A.1. Contractor shall install switches and controls similar in make, model and operation as existing equipment for the north corridors.
3.A.2. Upon completion of work, Contractor shall leave the work site in a clean and orderly condition.
3.B. Inspection and Acceptance Criteria. Upon completion of work, contractor will coordinate with facility POC for final inspection.
3.C. Additional Requirements.
3.C.1. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.
3.C.2. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137
3.C.3. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.
3.C.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.
3.D. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.
3.E. VA Policy. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.
3.F. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.
3.G. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.
3.H. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
3.I. Insurance Coverage.
3.I.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
3.I.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
3.I.3. Contractor shall be performing services between the hours of (7:30am 4:00pm), Monday Friday, Pacific Standard Time, with exceptions to National Holidays.
3.I.4. Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.
3.I.5. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Government Holidays observed include:
New Year s Day 1 January
Martin Luther King s Birthday Third Monday in January
Presidents Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day Fourth Thursday in November
Christmas Day 25 December
4. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 Effective July 12, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
4.A. FAR 52.212-1, Instructions to Offerors Commercial Items
4.B. FAR 52.212-2, Evaluation Commercial Items
4.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items
4.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
4.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
4.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
4.G. VAAR 852.219-77, VA Notice of Limitations on Subcontracting-Certificate of Compliance for
Services and Contraction.
4.H. FAR 52.233-2, Service of Protest
4.I. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
4.J. VAAR 852.233-71, Alternative Protest Procedure
4.K. VAAR 852.237-70, Contractor Responsibilities