1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.A. Project Title: ATS & Switch Gear Maintenance
1.B. Description: VA Greater Los Angeles Healthcare System has a requirement for Automatic Transfer Switches (ATS) and Switch Gear Maintenance at the VAGLAHS.
1.C. Project Location: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA 90073* See under scope for specific building locations.
1.D. Solicitation Type – Number: Request for Quotes (RFQ) – 36C26221Q1286
1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.F. Applicable NAICS code: 811219, Other Electronic and Precision Equipment Repair and Maintenance.
1.G. Small Business Size Standard: $22 Million
1.H. Type of Contract: Firm Fixed Price contract.
1.I. Period of Performance: The period of performance shall be for 1 year with up to 4 option years.
1.J. Wage Determination: SCA Wage Determination No. WD 2015-5613, rev 18
1K. Key solicitation milestones are:
1.K.1. A site survey will be conducted at 1000 am Wednesday, September 15, 2021. Participants will meet in building 46 at the VAGLAHS. All participants must have face covering and practice social distancing. Please email Jonathan.Ford1@va.gov to indicate that you are participating in the site survey
1.K.2. Submit any questions regarding this procurement via email to Jonathan.Ford1@va.gov no later than 330 pm Monday, September 20, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted on beta.sam.gov
1.K.3. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 330pm Friday, September 24, 2021 to Jonathan.Ford1@va.gov. Ensure the following are completed and/or included in the quote packet:
1.K.3.A. Vendor Information
1.K.3.B. Acknowledgement of amendments
1.K.3.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
1.K.3.D. Schedule of service
1.K.3.E. List of projects similar in size and scope demonstrating at least 3 years experience with ASCO transfer switches.
2. Statement of Work.
2.A. Background: The VA Greater Los Angeles Healthcare System (VAGLAHS) has a requirement for maintenance on 33 Automatic Transfer Switches (ATS) and 2 Switch Gear in accordance with NFPA 110 and NEC 700.3. ATS voltages are 208/120 and 480/277. Switch Gear voltages are 4160 volts. Maintenance services will consist of an annual maintenance/inspection for a total of 5 years. The contractor shall provide certified electricians (with C10 license or equivalent) to perform the required services.
2.B. Scope. The contractor shall check in and coordinate with the Engineering Department at VAGLAHS prior to perform the following tasks:
2.B.1. Contractor must attend the job walk to identify ATS locations.
2.B.2. The contractor shall provide all labor, materials, transportation, and specialized equipment necessary to provide the required services.
TSGA,GB, TS1A,1B, TS3A,3B, TS5A,5B, TSPA,PB, ASCO ED Switch
ASCO 480 volts
ASCO 480 volts
ASCO 208 volts
ASCO 208 volts
ASCO 208 volts
ASCO 480 volts
Zenith 1200 amp, 480 volts
ASCO 400 amp, 2 units. 208 volts
Russelectric 225 amp, 208 volts
Russelectric 225 amp, 208 volts
ASCO 208 volts
ASCO 208 volts, 2 units.
ASCO 480 volts, 2 units
ASCO 480 volts
ASCO 480 volts, Russelectric 208 volts
Russelectric 208 volts
Russelectric 4160 volts, Switch gear
Russelectric 4160 volts, Switch gear
2.B.3. The contractor shall provide a full report to the VA Engineering Department within 14 days after the completing the service on each piece of equipment. The service and report shall meet all NETA specifications for the maintenance, testing of equipment up to 5000V.
2.B.4. Contractor shall coordinate and schedule work during regular/ after hours. Some ATS need to be scheduled on weekends.
2.B.5. Contractor shall provide service/maintenance, test/documentation reports per NFPA 110 and NEC 700.3 to 31 ATS (208/120, 480/277 volts) and 2 Russelectric Switch Gear (4160 volts). Contractor shall be NETA certified for testing and maintenance of equipment up to 5000V.
2.B.6. Contractor must be experienced and certified in the servicing of equipment rated at 5,000V or higher.
2.B.7. All work must meet NFPA 110 and NEC 701.4 requirements.
2.B.8. Upon completion of all work, the contracting company shall notify the Electrical Engineering Department Supervisor/Lead for verification of job being performed in accordance to the SOW.
2.B.9. The contractor shall provide a written report when any defective ATS or Switch Gear is found.
2.B.10. Provide and utilize calibrated voltage and current recording equipment
2.C. Qualifications: Contractor shall be trained/qualified on the following and be prepared to show documentation of training/qualification upon request:
2.C.1. High Voltage Electrical Transfer switch testing and maintenance.
2.C.2. Participate in the Joint Apprenticeship training program and provide certificate of completion of the 3 years training program.
2.C.3. California Licensed Journeyman Electrician or other state equivalent.
2.C.4 Trained in automatic transfer switch maintenance for ASCO, Russelectric, Zenith, Onan, Eaton, with at least 3 years experience working on ASCO transfer switches.
2.C.5. Technical training for field engineers.
2.C.6. Trained in Electrical Diagram Analysis.
2.C.7. Electrical safety for OSHA 1910 NFPA 70E and National Electric Safety code for high voltage.
2.C.8. Low and medium voltage circuit breaker testing.
2.C.9. LOTO Procedures and practical applications.
2.C.10. Medium Voltage Switches, Vacuum switches.
2.C.11. Low and medium Voltage circuit breaker maintenance.
2.C.12. Troubleshooting Medium voltage Switch Gear and Automatic transfer switches.
2.C.13. Safety program and safety equipment.
2.D. General Requirements:
2.D.1. Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the COR upon arrival at the facility.
2.D.2. The Contractor shall present a neat, well-groomed, professional appearance at all times. The Contractor personnel shall not wear sandals, flip-flop style footwear, or open toed shoes.
2.D.3. Smoking Policy. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
2.D.4. Contractor shall obtain a Contractor I.D. Badge from the VA police. All Contractor personnel are required to wear I.D Badge during the entire time on VA campus.
2.D.5. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.
2.D.6. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.
2.E. Performance Monitoring. A COR will be delegated for each facility to assist the Contracting Officer in the administration and monitoring of the resulting contract. A Delegation of Authority letter issued to the COR, a copy of which will be sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.
2.E.1. The Contracting Office Representative (COR) will monitor contractor performance. The COR will certify the work was done in accordance with the SOW. COR will inspect the system once the service has been completed and the system is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.
2.F. Work Hours: This project shall be completed Monday Through Friday, 7:00 AM to 4:00 PM, except on Federal holidays or any other holiday declared by the President of the United States as a national holiday.
2.F.1 The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:
New Year s Day 1 January
Martin Luther King s Birthday Third Monday in January
President s Day Third Monday in February
Memorial Day Last Monday in May
Juneteenth 19 June
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day 4th Thursday in November
Christmas Day 25 December
If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.
2.G. Changes to contract: Only those services specified herein are authorized. Changes to the contract are not authorized and reimbursement shall not be made for any work services performed outside the scope of this contract, unless prior authorization is obtained in writing from the Contracting Officer.
2.H. Personnel Policy: The Contractor has full responsibility for the protection of its personnel furnishing services under this contract, such as providing Workers’ Compensation, professional liability insurance, health examination and social security payments. Payment for any leave, including sick leave or vacation time is considered the responsibility of the Contractor. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.
2.I.1. Contractor shall perform electrical safety measurements on all equipment in use under this contract.
2.I.2. The standards to be used are those of the National Fire Protection Agency code 99. A copy of these codes shall be provided by the VA Engineering Department upon request. These standards shall be strictly enforced. Any equipment not meeting the minimum standards shall be considered Inoperable until such time as it Passes the minimum standards.
2.I.3. All equipment shall be subject to inspection by VA Engineering personnel to verify compliance with these standards.
2.I.4. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA property shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.
2.I.5. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building.
2.I.6. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the CO may issue an order stopping all, or any part, of the work.
2.I.7. Contractor shall comply with all applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137
2.I.8. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.
2.I.9. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.
2.J. Insurance Coverage.
2.J.1. The Contractor shall comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.
2.J.2. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.
2.K. Background Screening:
In accordance with VHA Directive 0710 all Contractor personnel providing services under this contract shall be the subject to a background screening and shall receive favorable adjudication from the VA prior to contract performance. The level of screening for this contract is: Special Agency Check (SAC) only unless a National Agency Check is determined to be required by the VA ISO and/or Privacy Officer for contract personnel assigned to a low risk/non-sensitive position is expected to work more than 180 days. Any employee whose background investigation yields unfavorable results shall be removed immediately from performance under this contract. In the event the screening is not completed prior to contract performance; the Contractor shall be responsible for the actions of those individuals performing under the contract.
3. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
3.A. FAR 52.212-1, Instructions to Offerors Commercial Items
3.B. FAR 52.212-2, Evaluation Commercial Items
3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items
3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
3.G. FAR 52.233-2, Service of Protest
3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
3.I. VAAR 852.233-71, Alternative Protest Procedure