1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.a. Project Title: VA Long Beach Utility Vehicle
1.b. Project Location: VA Long Beach Medical Center, 5901 East 7th Street, Long Beach, CA 90822
1.c. Solicitation Type – Number: Request for Quotes (RFQ) – 36C26221Q1276.
1.d. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.e. Applicable NAICS code: 336112, Light Truck and Utility Vehicle Manufacturing
1.f. Small Business Size Standard: 1500 employees
1.g. Type of Contract: Firm Fixed Price
1.h. Period of Performance: 60 days from award
2. Key solicitation milestones are:
2.a. Submit any questions regarding this procurement via email to email@example.com no later than 10am Friday, September 10, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://beta.sam.gov/.
2.b. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 10am Friday September 17, 2021 to firstname.lastname@example.org. Ensure the following are completed and/or included in the offer packet:
2.c.1. Vendor Information
2.c.2. Acknowledgement of amendments
2.c.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
2.c.4. Schedule of services
2.c.5. FAR 52.212-3, Offeror Representations and Certifications — Commercial Items
2.c.6. Authorization letter or other documents from the OEM identifying the offeror as an authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system.
3. BACKGROUND. VA Long Beach Healthcare System (VALBHS) is looking to procure utility carts to meet expanding personnel transport requirements. These carts are required to traverse the campus with landscaping and groundskeeping tools and utilities, such as irrigation equipment. These carts are also used to carry heavy loads, associated with groundskeeping and waste management.
4. SCOPE. The contractor shall provide all labor, materials, equipment, transportation, delivery, one-year service plan, and a minimum two (2) year limited warranty. Vehicles shall be TORO Workman Auto HDX, or equivalent.
5. SPECIFC REQUIREMENTS
5.a. Delivery is required within sixty (60) days of order receipt to the VALBHS facility for acceptance by the VA Point of Contact (POC).
5.b. Contractor shall ensure that products are in acceptable quality and working order as determined by the VALBHS and provide acceptable replacements or repair within 48 hours of notification.
5.c. Contractor shall provide manufacturer s service contract for 12 months plus an option for an additional 12 months.
5.d. Contractor shall tag all equipment to include contents.
5.e. Contractor shall include purchase order number on all shipping labels.
5.f. Contractor shall not place any unit into production without clearance from the VALBHS POC.
6. SALIENT CHARACTERISTICS
6.a. Engine must be 28hp, Kohler LH775 Twin-cylinder, Liquid-cooled electronic fuel injection, with displacement not exceeding 747 cc.
6.b. The utility vehicle must run on regular gasoline fuel only with no exception.
6.c. Transmission must have variable speed transmission with forward high-low range and reverse featuring.
6.d. Maximum Payload capacity allowable speed for utility vehicle shall not exceed forward low range 11 mph/forward high range 20 mph and Reverse 13 mph.
6.e. Vehicle shall have 4WD fully automatic on-demand system so that in the event of rear tire slippage, clutches transmit power proportionally to front wheel with highest traction.
6.f. Maximum machine weight to include bed capacity must not exceed 1,935 lbs.
6.g. Maximum allowable load capacity for utility vehicle must not exceed 3,265 Ibs including two 200Ib passengers.
6.h. Clearance Circle of vehicle must be inside 100″ (254 cm); Outside = 300″ (726 cm)
6.j. Ground Clearance must be 7″ (18 cm) with no load.
6.k. Utility vehicle must come with Differential Lock Electronic switch to engage rear differential lock.
6.l. Must have Front independent suspension with dual A-frame control arms, dual coil springs and dual shock absorbers with anti-sway bar. Suspension shall have at least 5.75 (14.6 cm) travel.
6.m. The utility vehicle shall have 4-wheel hydraulic disc brake system.
6.n. Utility vehicle must be certified to meet SAE J2258, and certified to meet ISO/DIS 21299 for Roll Over Protection System. Engine must meet all applicable emission standards per the manufacturer and be certified to meet the CE Machinery Directive.
6.o. The vehicle shall come with a two-year limited warranty.
6.p. Tow Hitch shall have a 600 Ibs tongue weight, 3500 Ibs trailer weight
6.q. The vehicle shall have a hard cab, with ROPS and be CE certified. Vehicle shall have vented front glass windshield, interior dome light and a 2-speed windshield wiper and mirrors.
6.r. The vehicle shall have a door kit for the hard cab. Operator door shall have a sliding window for ventilation and ability to access exterior elements such as an identification badge security entry. Passenger door shall have a solid window.
6.s. The vehicle shall have a cab rear view mirror kit, with a wide-angle interior mirror.
6.t. The vehicle shall have turn signal lights for both corners in the front and rear of vehicle and brighter beam headlights.
6.u. The vehicle shall have an LED work light kit which consists of (2) front facing and 1 rear facing work lights all mounted on top of ROPS bar.
6.v. The vehicle shall have a rear mounted, 540 RPS, PTO shaft mechanically driven by transaxle.
6.w. The vehicle shall have a heater kit for use with cab which shall have adjustable temperature and 2-speed fan.
6.x. The vehicle shall come with the following accessories.
6.x.1. Back Up Alarm Kit. Provides an audible alarm when vehicle is in reverse.
6.x.2. 12v horn kit.
6.x.3. Trash Can Rack.
6.x.4. Working Wash Bottle.
6.x.5. Exterior Mirrors.
6.x.6. Bucket Seat Kit.
6.x.7. Beacon Light Kit.
7. Contractor Qualifications. Offerors must be Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or its Authorized Distributor.
8. GENERAL REQUIREMENTS
8.a. Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the station POC upon arrival at the facility.
8.b. Smoking Policy. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
8.c. Contractor shall obtain a Contractor I.D. Badge from the VA police. All Contractor personnel are required to wear I.D Badge during the entire time on VA campus.
8.d. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station
8.e. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.
8.f. Personnel Requirements: Refusal of Contractor s Personnel: The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel performance or conduct shall be dealt with by the Contractor, and/or the station POC with the final decision made by the Contracting Officer.
8.g. Performance Monitoring. The station POC will monitor contractor performance. The station POC will certify the work was done in accordance with the SOW. The station POC will inspect the system once the service has been completed and the system is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.
8.h. Work Hours: Normal work hours are 6am – 4pm Monday thru Friday.
8.h.1 The contractor is not required to provide service on the following National holidays, nor shall the contractor be paid for these holidays. The following national holidays observed by the Federal Government:
New Year s Day 1 January
Martin Luther King s Birthday Third Monday in January
President s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day 4th Thursday in November
Christmas Day 25 December
If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.
8.j. Changes to contract: Only those services specified herein are authorized. The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. Changes to the contract are not authorized and reimbursement shall not be made for any work services performed outside the scope of this contract, unless prior authorization is obtained in writing from the Contracting Officer.
8.k.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA property shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.
8.k.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.
8.k.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, NFPA 99, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137
8.k.4. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the station POC may issue an order stopping all, or any part, of the work. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.
9. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 Effective July 12, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
9.a. FAR 52.212-1, Instructions to Offerors Commercial Items
9.b. FAR 52.212-2, Evaluation Commercial Items
9.c. FAR 52.212-4, Contract Terms and Conditions Commercial Items
9.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
9.e. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
9.f. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
9.g. VAAR 852.237-70, Contractor Responsibilities