THIS REQUEST FOR INFORMATION (RFI) 36C26221Q0491 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a source sought/RFI for market research only set-aside for SDVOSB. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113 (size standard is 750 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Privacy Curtains that at a minimum meets the following salient characteristics in the Statement of Work for the VA San Diego Healthcare System:
Privacy Curtain & Track, Part Number A5180
Design Services Fee
Include shipping cost on the items price.
Period of Performance is APRIL 30, 2021 to JUNE 30, 2021.
Vendor shall quote all items under this requirement.
Vendor shall meet the Salient Characteristics in the Statement of Work (SOW) IN Attachment A and Attachment B.
Vendor shall respond questions 1 through 8 of the Request of Information (RFI), see below.
Community Based Outpatient Clinic
Initial Outfitting, Transition & Activation
General Conditions and Statement of Work
STATEMENT OF WORK FOR PRIVACY CURTAINS
VA San Diego Healthcare System (VASDHCS) has a requirement to purchase Privacy Curtains with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See Attachment A and Attachment B for salient characteristics and room locations. This requirement is in support of the activation of the Kearny Mesa Community Based Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.5.
Table 1 Package Items Summary
Track for Privacy Curtain
Delivery & Installation
Site and Warehouse Address
The address of the Kearny Mesa CBOC and Activation Warehouse are provided below.
Kearny Mesa CBOC
8875 Aero Drive
San Diego, CA, 92123
1330 30th St., Suite G
San Diego, CA 92154
NOTE: Refer to section 2.5.2 for further information and specific delivery location for this package.
Contractor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items listed in Table 1.
Coordination with the VA POC is required for the delivery of items. Notification of expected shipment date shall be provided no later than 14 business days prior to shipment.
The contractor shall provide a delivery schedule based on the procurement requirement 14 days after award of the contract.
Estimated delivery schedule is: The Period of Performance is from APRIL 30, 2021 to JUNE 30, 2021; this time frame includes the delivery and installation.
Schedule and Order Management
The above delivery schedule is based upon a current construction schedule for this building where the curtains will be installed, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 120 days due to construction delays.
The awardees actual delivery dates will be coordinated with the VA POC upon award.
Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
Delivery and Receiving
Contractor shall provide Furniture, Design, and Installation Support Services Delivery
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA POC.
Kearny Mesa CBOC (Direct Delivery to address detailed in paragraph 2.1.1)
The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.
Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.
Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.
Job Site Cleanliness
Contractor shall provide Installation Support Services Job Site Cleanliness
There are no dumpsters available for vendor use. All vendor s trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA POC a summary report indicating the total quantity of trash and recycled material for the job.
The removal of waste and/or excess material shall be conducted through the loading dock area.
Assembly, Installation and Final Acceptance
Contractor shall provide Installation Support Services Final Acceptance
The vendor is required to supply and configured complete unit.
The vendor is required to manage and coordinate delivery and acceptance at the Kearny Mesa CBOC with the VA POC.
On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.
The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.
The vendor shall field verify that the ceilings are suitable for installation, mechanically attach tracks using manufacturer s recommended anchors and attachment devices.
The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.
The vendor shall protect all finished spaces and surfaces as required from delivery – damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation.
The vendor shall perform installation in accordance with manufacturer s recommendation: test for proper operation, replace damaged units.
The vendor shall conduct a mock-up prior to proceed with full installation.
Mock-up: Installation of (1) complete unit for approval prior to installation of remaining cubicle curtains and tracks. Approved mock-ups to stay in place
The vendor s proposed track layout to incorporate existing lifts where it occurs. Vendor to field verify location / quantity of existing lifts.
During the entire duration of assembly and installation, the vendor will have a competent representative reachable via phone as the vendor s contact, and to serve as the interface between the vendor and VA POC. All instructions provided from POC to the representative will be binding as if given to the vendor s main contact. The POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.
The vendor is not to break any walls, ceilings and/or flooring. This requirement does not have any construction work.
Furniture Design Services
Contractor shall provide Furniture and Installation Services – Design Services
The contractor shall provide Floor Plan Designs, showing layout design of curtains at all rooms identified in Attachment A (Privacy Curtain Locations), and following Attachment B for room locations and Inpatient and Ambulatory Type Rooms (for reference only), field verification is required after award.
Items provided by POC:
The VA will provide AutoCAD drawings for the floor plans to the contractor. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See Attachment B for floor plans and concept plan and room locations.
Meeting Requirements for the vendor:
The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161, to gather all design basis information and refine a schedule for submissions and visits no later than 5 days after award of this contract.
Contractor shall schedule conference calls with the POC as required to review furniture layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence.
A site visit to the Kearny Mesa CBOC for field measurements is to be coordinated with the VA POC.
All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.
During first meeting the contractor shall provide the VA POC with the PDF drawings showing layouts of awarded product.
The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to VA POC a remediation plan within 5 business days.
Design Deliverable requirements:
The contractor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the POC.
The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the POC.
The product must not be placed into production without clearance from the POC.
The contractor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.
The contractor shall track manufacturing schedule and notify POC with updates of estimated completion date by email.
The Contractor shall provide Furniture, Design, and Installation Support Services Warranty Items.
The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA POC in writing, preferably via email, immediately upon identification.
The Contractor shall store damaged items in the location designated by the VA POC. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC daily.
Contractor shall repair or coordinate with the VA POC for replacement of damaged, defective, or missing items.
Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.
The standard warranty of an item is to start on the date of acceptance of the products/services by the POC.
The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)?
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?
(4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(7) Please provide general pricing for your products/solutions for market research purposes.
(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items” meet all required salient characteristics.
Responses to this notice shall be submitted via email to Mayra.Barbosa@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 24 March 2021 at 11:00 AM PST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26221Q0491, Privacy Curtains.