1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.a. Project Title: Steam Flange and Expansion Joint Repair
1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to repair and replace steam expansion joints and flanges in building 500.
1.c. Project Location: VA Greater Los Angeles Healthcare System
1.d. Solicitation Type – Number: Request for Quotes (RFQ) – 36C26221Q0477.
1.e. Set Aside: This solicitation is issued as a Service-Disabled Veteran Owned Small Business set aside.
1.f. Applicable NAICS code: 221330, Steam and Air-Conditioning Supply.
1.g. Small Business Size Standard: $16.5 million
1.h. Type of Contract: Firm Fixed Price
1.i. Period of Performance: 1 week from the notice to proceed
1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 16
1k. Job walk will be conducted at 1000am PST on Friday, March 19th, 2021. Participants will meet at Building 295 of the VA Greater Los Angeles Medical Center, 11301 Wilshire Blvd. Los Angeles, CA 90073. Please email email@example.com to indicate intent to participate. Please contact Stephen Tourrette at 310-261-2556 if you have any problems locating the meeting point.
1.l. Request for Information (RFI) should be submitted via email no later than 4pm PST Tuesday, March 23rd, 2021 to firstname.lastname@example.org
2. Statement of Work
2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to repair and replace steam expansion joints and flanges in building 500.
2.2. Background. The existing steam expansion joints and flanges are leaking and needs to be replaced.
Contractor is responsible for all labor and materials required. Contractor shall:
Prepare for confined space entry
Remove 10 expansion joint
Install new 10 expansion joint
Repair leaking 10 flange
Check for leaks and clean up job site
Nuts/Bolts to be B7 steel
Gaskets to be spiral wound metallic/graphite type (Flexitallic)
Main steam pressure is 80PSI
2.4. General Requirements
Contractor is responsible for all confined space requirements
Work will require shutdown of system
Shutdown of system requires executive leadership approval
Work will be performed on a Saturday night 5PM-5AM approved by executive leadership
Executive leadership approval will be expedited upon award (weather permitting)
Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.
The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.
Building 295 has restricted access and will require notification to gain entry. Hearing protection is required
2.5. Performance Monitoring. The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW.
2.6. Period of Performance. The period of performance will be 1 week. Work will be performed on a Saturday night 5PM-5AM approved by executive leadership
a. National Holidays:
New Year s Day January 01
Martin Luther King s Birthday Third Monday in January
President s Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 04
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Christmas Day December 25
b. If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.
c. Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.
d. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.
2.7. Contractor Personnel Background Requirements.
a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.
b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.
c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.
d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows:
Level of Sensitivity Background investigation level Approximate Cost
Low Risk National Agency Check with Written Inquiries $ 231.00
Moderate Risk Minimum Background Investigation $ 825.00
High Risk Background Investigation $ 3,465.00
e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.
2.8. Contractor Employees
a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).
b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.
c. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.
d. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
2.9. Insurance Coverage
a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.
d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.
a. FAR 52.212-1, Instructions to Offerors Commercial Items
b. FAR 52.212-2, Evaluation — Commercial Items
c. FAR 52.212-4, Contract Terms and Conditions — Commercial Items
d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders — Commercial Items
e. Supplemental Insurance Requirements
f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
h. FAR 52.233-2, Service of Protest
i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
j. VAAR 852.233-71, Alternative Protest Procedure
4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Monday March 29th, 2021 to email@example.com. Ensure the following are completed and/or included in the quote packet:
a. Vendor Information (include your DUNS number)
b. Acknowledgement of amendments
c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
d. Schedule of services
e. FAR 52.212-3, Offeror Representations and Certifications — Commercial Items