General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C26121Q1196
Posted Date:
9/8/2021
Original Response Date:
9/10/2021
Current Response Date:
9/10/2021
Product or Service Code:
6515
Set Aside:
100% SDVOSB set side
NAICS Code:
339113
Contracting Office Address
NCO 21
3230 Peacekeeper Way Bldg. 209
McClellan, CA
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02 (effective 23 Nov 2020).
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 Employees.
The VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304, is seeking to procure Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes.
All interested companies shall provide a quote for the following:
Supplies/Equipment
Provide and deliver Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes:
VA Palo Alto Health Care System
3801 Miranda Avenue, Bldg 50
Palo Alto, CA 94304
Line Item
Description
Quantity
Unit Price
Total Price
0001
Sure-Dry Wide Scope Drying Cabinet MFPN: SC8036DREDP:
MFPN: SC8036DREDP
Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes, Tempered Glass
Double Doors, Basic Electronic Pushbutton Lock with
Key Lock Override, Factory Set User and Supervisor
Code, Cabinet May be Programmed in the Field.
Positive Pressure HEPA Filter Drying System. 3 Intake
and 2 Exhaust Fans. Fan Run Time is Adjustable and
Activated Each Time Cabinet is Closed. HEPA Filter
Removes 99.7% of Particulates .03 Microns and larger,
Medical Grade Electrical System. Improved design,
Replaces SC8136DREDP
3

Salient Characteristics Specifications
This procurement is for Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes that meets the Salient Characteristics:
Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price.
The following factors shall be used to evaluate offers:
Technical: The vendor s quote must contain all the required specifications and measurement details as specified above either brand name or equal characteristics for the designated system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required characteristics for the Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes.
The technical ratings are defined as follows:
Acceptable: Quote clearly contains all the required characteristics/specifications/ measurement for the Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes and line item descriptions of the solicitation. Include Shipping/Handling.
Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation.
Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Include Assembly/Installation in price.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.204-7, System for Award Management (Oct 2016)
FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)
FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017)
FAR 52.216-1, Type of Contract (Apr 1984) Firm Fixed Price

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following FAR contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017)
FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered.

FAR 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

The full text of VAAR provisions or clauses may be accessed electronically at
https://www.va.gov/oal/library/vaar/index.asp

The following VAAR contract clauses apply to this acquisition:

VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)
VAAR 852.246-71 Rejected Goods (OCT 2018

The following VAAR solicitation provisions apply to this acquisition:

VAAR 852.219-10 Notice of Total Service-Disabled Veteran Owned Small Business Set-aside (Jul 2016) (Deviation)
VAAR 852.215-70 Service-Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation)
VAAR 852.215-71 Evaluation Factor Commitments (Dec 2009)

Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

All quoters shall submit the following: one copy of their best and final quote.

All quotations shall be sent electronically to: Alex Hernandez, email Alex.Hernadez@va.gov

This is an open market combined synopsis/solicitation for Sure-Dry Painted Low Carbon Steel 36″ Wide Scope Drying Cabinet, Capacity of 16 Scopes as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than September 10, 2021, 15:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Alex.Hernadez@va.gov before September 10, 2021, 11:00 a.m. Pacific Time.

Point of Contact:

Alex Hernandez, Contract Specialist, Alex.Hernadez@va.gov