This is a SOURCES SOUGHT NOTICE ONLY – This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. There is no solicitation document as this time. No contract will be awarded as a result of this Sources Sought announcement. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) is soliciting information from qualified sources, the results of this announcement will be evaluated to determine if at least two SDVOSB or VOSB sources are capable of performing the proposed work.
The Department of Veterans Affairs (VA) is performing market research to identify companies interested and capable of providing requirements needed for the attached SOW. Please see attached SOW for further details. The NAICS is 541110 with Small Business size of $12 Million. NOTE: Please ensure that System For Award Management (SAM) (www.beta.sam.gov) indicates this NAICS code if you are interested in the requirement.
Respondents shall provide detailed information as to how they are qualified to perform this work. In addition, respondents are requested to submit the following information:
Please note: Failure to provide the following information completely and accurately may result in a determination that your company is not a viable source.
Name of Organization
Address, City, State, and Zip Code
Point(s) of Contact Name, Telephone number and email address
Are you registered in System for Award Management (SAM)? (Yes/No)
Do you have any exclusions? (Yes/No)
NAICS & Business size (ex. 811219 $22M)
Socio-economic status such as Service-Disabled Veteran Owned Small Business (SDVOSB), VOSB, Women-Owned Small Business, Large Business, etc. Please note: SDVOSB/VOSB status will be verified using VIP and VETS-4212.
If you are a SDVOST/VOSB, are you registered in Vendor Information Pages (VIP) (https://www.vip.vetbiz.va.gov/)? (Yes/No)
Current GSA contract number (if applicable)
Any proposed payment terms?
Does Service Contract Act apply? (Yes/No)
Any unique terms and conditions required? If Yes, please provide further information.
Capability statements that include the following:
Identify geographical areas your company currently services
Explain how your organization will be able to meet this requirement
Number of years experience in providing required service
Current and/or past performance equivalent in size and scope to the services described in summary of services, including identify:
Total number of guardianship cases (similar in scope)
Success rate of guardianship case (similar in scope)
Contract/order number (if applicable)
Customer Company name and Point(s) of Contact, phone number and email address
Period of performance
Prime or subcontract and
A brief description of services provided under the contract/order number, provide references for listed current and/ or past performance
If you will rely on a subcontractor to assist with performance, please clearly identify what functions your company will perform versus those of the subcontractor(s). When responding to the aforementioned questions (as listed above), avoid using teaming language, e.g. Team ABC has 20 years of experience or Team ABC has placed 15,000 staff. Clearly identify what functions/experience/resources your company has and will be able to perform independently of a subcontractor in addition to showing the percentage of work they will perform. Additionally, please detail how you will be in compliance with the Limitations on Subcontracting. Ambiguous responses that lack clarity will affect the Contracting Officer s ability to determine if your company is a viable source for this requirement.
What are the processes and equipment do the Offeror use to keep protected personal information secure and confidential? This should include receiving, maintaining/processing and sending protected personal information.
To minimize access to protected personal information are only specific personnel assigned to each case? What is the estimated number of people will have access to the protected personal information?
Have there been any breaches of confidentiality and what was done to remediate the situation?
Please provide pricing for market research purposes for the requirement as described. Ensure the pricing information includes the regular hourly rate, overtime rates, and holiday rates (if applicable).
Please include information such as desired line item structure, e.g. what is the unit of measure for invoices? (Per hour, per job, per month, per square foot)
Is your pricing based on local candidates or does it include subcontracting costs?
If it includes subcontracting costs, please breakout what will be the your costs and what will be the subcontractor s costs.
Before responding please carefully read and consider the following:
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at: https://www.acquisition.gov/far/html/52_217_221.html
Interested vendors shall notify the Contracting Officer of pending changes in business status. Respondents will not be notified of the results. Based on the responses received, the Contracting Officer reserves the right to determine the set-aside status. No reimbursement will be made for any cost associated with providing information in response to this solicitation. All responses must be submitted by e-mail to the point of contact identified below; no other method of transmittal will be accepted. Responses to this Sources Sought Notice shall be e-mailed to the Contracting Specialist, Lynnette Kawakami at Lynnette.Kawakami@va.gov. Responses must be received no later than 7:00 AM HST on March 26, 2021. Failure to submit all information requested will result in a contractor not being considered as an interested business.
This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.