36C26120Q1000 – Sources Sought – Q515–Autopsy Assistant Anatomic Pathology Service

Aug 20, 2020 | Sources Sought

Page 14 of 14
THIS IS A SOURCES SOUGHT NOTICE
(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.
(b) Although proposal, offeror, contractor, and offeror may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.
(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as proprietary or confidential, intended to restrict distribution will not be distributed outside of the Government, except as required by law.
(d) This Sources Sought is issued for the purpose of collecting information about the availability of Services from different sources for the desired equipment and services listed within the Draft-Performance Work Statement (PWS).
(e) Responses to this notice shall be sent by email to Cynthia.diezel@va.gov by the due date and time of 08-24-2020 by 11:59 p.m. PST.

Contractors shall identify the PSC and NAICS code for the product being offered as well as their size status.

Contractors shall complete the Price-Cost Schedule for the purpose of market research.

The Government requests capability statements and comments from interested businesses regarding the requirements described above. Responsible sources are encouraged to submit a response to this notice with a statement of interest on company letterhead. At a minimum, the following information shall be provided:

Company Name;

Company Mailing Address;

Point(s) of Contact including telephone number(s) & email address(es);

Socio-Economic (i.e. Small/Large Business, HUBZone, Service-Disabled Veteran Owned, 8(a), etc.) as it relates to NAICS Code 621399

DUNS Number

Additional information and/or comments.

B.2 Schedule of Services
BASE YEAR: PERIOD OF PERFORMANCE: October 1, 2020 September 30, 2021
CLIN
Sub-CLIN
Description
Qty
Unit Price
Total Price
0001
None
Autopsy Assistant
2,080

0002
None
Autopsy Assistant
2,080

0003
None
Autopsy Assistant
2,080

0004
None
Autopsy Assistant
2,080

0005
None
Autopsy Assistant
2,080

Grand Total

OPTION YEAR 1: PERIOD OF PERFORMANCE: October 1, 2021 September 30, 2022
CLIN
Sub-CLIN
Description
Qty
Unit Price
Total Price
0001
None
Autopsy Assistant
2,080

0002
None
Autopsy Assistant
2,080

0003
None
Autopsy Assistant
2,080

0004
None
Autopsy Assistant
2,080

0005
None
Autopsy Assistant
2,080

Grand Total

OPTION YEAR 2: PERIOD OF PERFORMANCE: October 1, 2022 September 30, 2023
CLIN
Sub-CLIN
Description
Qty
Unit Price
Total Price
0001
None
Autopsy Assistant
2,080

0002
None
Autopsy Assistant
2,080

0003
None
Autopsy Assistant
2,080

0004
None
Autopsy Assistant
2,080

0005
None
Autopsy Assistant
2,080

Grand Total

OPTION YEAR 3: PERIOD OF PERFORMANCE: October 1, 2023 September 30, 2024
CLIN
Sub-CLIN
Description
Qty
Unit Price
Total Price
0001
None
Autopsy Assistant
2,080

0002
None
Autopsy Assistant
2,080

0003
None
Autopsy Assistant
2,080

0004
None
Autopsy Assistant
2,080

0005
None
Autopsy Assistant
2,080

Grand Total

OPTION YEAR 4: PERIOD OF PERFORMANCE: October 1, 2024 September 30, 2025
CLIN
Sub-CLIN
Description
Qty
Unit Price
Total Price
0001
None
Autopsy Assistant
2,080

0002
None
Autopsy Assistant
2,080

0003
None
Autopsy Assistant
2,080

0004
None
Autopsy Assistant
2,080

0005
None
Autopsy Assistant
2,080

Grand Total

B.3. Performance Work Statement
Autopsy Assistant Statement of Work in the Anatomic Pathology Service at the San Francisco VA Medical Center.
Perform complete post-mortem examinations as per SFVAMC guidelines and Standard operating procedures to include external examination including removal and dissection of visceral organs, brain, and spinal cord in order to demonstrate the presence or absence of disease and/or anatomic variation. We need the autopsy assistant to cover for all these services from 8 am to 4:30 pm, Monday through Friday.
Collects appropriate post-mortem tissue samples and body fluids for further evaluations. Correlates the gross pathology with the patient s clinical presentation, presents the findings to the pathologist, produces comprehensive written descriptions of the gross external and internal findings, selects and collects appropriate sections for microscopic examination and archives. The incumbent assures all necessary documentation, including proper autopsy authorization, is present. S/he prepares the autopsy suite including selection of appropriate instruments, devices, containers, solution and other equipment. S/he is responsible for maintenance of a clean area, including instruments, equipment, clothing and proper asepsis for performing autopsies. S/he carries out a full variety of technical autopsy procedures such as primary incisions, removal of breastbone, skullcap, brain, and brain and other organs as directed. The incumbent weighs and places the organs in the appropriate solutions or containers. S/he closes the body, replacing organs.
Weigh specimens according to standard protocol and/or as requested, record weights and place specimens in fixative in properly labeled containers for future use. Transport tissues to cutting area for blocking by residents. Use aseptic techniques to obtain cultures from organs as needed and takes to the lab for analysis.
Close and clean the body neatly and sees that it is ready to be released in good condition and with no visible disfigurement that would prevent an open-casket funeral.
Prepares the body for pickup by a funeral home, orders special studies. Lay out proper tools for prescribed autopsy procedure, prepare and position the body.
Checks the identity of the body and confirm the limitations to the autopsy, if any.
Clean and decontaminate the morgue and the laboratory area, sharpening and cleaning of instruments, and replenishment of supplies. Must have a thorough understanding of chemical safety and biosafety principles and procedures.
Discard/dispose all specimens, dispose of hazardous wastes in the prescribed manner, and pack specimens and other material for shipment to outside laboratories.
Receive human corpses for storage in the morgue, check their identity and assist the Decedent Affairs to releases them to morticians when appropriate.
Check morgue refrigerator for any specimens and brings up to cutting room as needed. Perform troubleshooting requiring good judgment, such as calling the relevant clinicians and/or alerting the attending pathologist, in case of discrepancies in the specimens received or missing paperwork.
Prepare and clean corpses for viewing by families when requested. Must have thorough familiarity with the relevant laws and regulations regarding patient deaths, funeral arrangements, and medical examiner cases.
Accessing of all specimens using hospital computer system (VISTA) and gross examination of biopsy specimens. Complies with the guidelines of CLIA CAP and VA regulatory.
Takes responsibility for Accessioning, storing, preserving, routing or holding specimens, slides, and blocks, and their delivery or arrangement for weekly organ demonstrations in the Pathology Service and other teaching conferences. Keep complete and accurate records of materials shipped to other agencies and laboratories.
The incumbent assists in the evaluation and implementation of new equipment and ordering of autopsy supplies, conference preparation and photography of autopsy specimens. Position and photograph specimens independently and with proper labeling
Implements chemical safety and biosafety principles and procedures. Observes and follows all established safety and universal precautionary policies and procedures. Performs any other duties as required or assigned by the lab supervisor. Responsible for proper VHA records retention and disposition requirements and coordinates with Anatomic Pathology program Specialist.
Coordinates with Decedent Affairs Specialist for tissue banking requests and the medical center when necessary.
Successfully complete annual competency assessments.
Responsible for maintaining the Autopsy work area in a clean environment appropriate for Autopsy Section with previous work experience performing autopsies.
Must be able to communicate clearly and diplomatically with a wide range of customers, including pathology residents, pathology attendings, pathology staff, clinical residents, clinical attendings, clinical staff, nurses, students, decedent affairs officer, safety and biosafety officers, custodians, mortuary personnel, and the medical examiner’s office.
Must have thorough familiarity with normal and abnormal human anatomy and the ability to make informed judgment about the need to obtain the opinion or assistance of the pathologist in case of unexpected findings. Must be able to utilize the appropriate methods and/or equipment to prevent/minimize exposure to various, infectious agents, such as tuberculosis, hepatitis viruses, and HIV.

NOTE: This is a Fixed Unit Price Contract and the Contractor will only be reimbursed for actual quantities provided and accepted by the Government

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