This is a SOURCES SOUGHT NOTICE in support of the Boise VA Medical Center in Boise, ID for market research purposes only to determine the availability of potential businesses with capabilities to provide the requirement described below. Potential offerors are invited to provide feedback via e-mail to Helen.Woods@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. All responses due by 13 October 2021 at 12:00 Pacific Standard Time.

Potential contractors shall provide, at a minimum, the following information:
1) Company name, address, and point of contact, phone number, e-mail address, and DUNS.

2) Anticipated North American Industry Classification System (NAICS) code is 339112- Surgical and Medical Instrument Manufacturing. The largest a firm can be and still qualify as a small business for Federal Government programs is a size standard of 1,000 employees. If you believe a different NAICS is more appropriate, please indicate with your response.

Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

[ ] yes [ ] no Small Business (SB)
[ ] yes [ ] no HUBZone
[ ] yes [ ] no Small Business 8(a)
[ ] yes [ ] no Small Disadvantaged Business (SDB)
[ ] yes [ ] no Women-Owned (WO) Small Business
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Other (please specify)

3) What additional information would the Government need to provide for you to be able to submit an accurate and complete offer with full understanding of the requirements if we post a formal solicitation?

4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

Not responding to this Sources Sought does not preclude participation in any future or potential solicitation, or Request for Quotation. It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at beta.sam.gov.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on companies who can provide instrument sharpening, maintenance, and repair on a biweekly visit basis with a 2-business day response for urgent needs to address identified defects in reusable medical equipment for the manufacturers listed in the attached excel document.

The Department of Veterans Affairs is also looking to obtain information on if there are industry solutions or standards in place for sharpening, maintenance and repair of surgical instruments and other related types of reusable medical devices from the manufacturers listed in the attached document. We are specifically looking to see if industry has methods of addressing the requirements in the below quoted VA Acquisition Regulation clause.

The Boise VAMC currently has reusuable medical devices (RMDs) from approximately 195 different manufacturers (see attachment for list of manufacturers) that will fall under this requirement.

852.212-72  Gray Market and Counterfeit Items.
GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020) (DEVIATION)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or by an intermediary distributor authorized by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

If your firm is interested and capable, please send the capability statement outlined above, and a market research quote to Helen.Woods@va.gov by 12:00 PST on 13 October 2021. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.