THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following medical professional services:
Services Required: Department of Veterans Affairs (VA) Medical Center, 3710 SW US Veterans Hospital Rd, Portland, Oregon (hereinafter called VAPORHCS) requires on-site/on-call Perfusionist Services
1.3. Place of Performance: The contract personnel will be assigned to the VA Operative Care Division (OCD) Located at:
VA Portland Health Care System
3710 SW US Veterans Hospital Rd
Portland, OR 97239
1.4. Period of Performance: This will be a one-year base period with an additional (4) years option periods from the date of award. No services shall be performed by the contractor after the base period without written approval from the contracting officer.
2.0. SCOPE OF WORK: The Contractor shall provide all Board Certified Perfusionist on-site clinical care as needed (approximately 1448 annual hours) and 24/7 on call services for two distinct medical services: Cardiac Surgery and Liver Transplant Surgery.
Work Schedule: Regular Operating Room work hours are Monday through Friday for eight (8) hours a day from 8:00 a.m. to 4:30 p.m. Cardiac Cases can be scheduled at any time during that time frame or as emergent cases after hours. Liver Transplant cases are performed as needed regardless of Operating Room regular hours. The Perfusionist service is required for 1448 hours, on an as needed basis, per year on a Monday through Friday, eight hours shift basis to support these procedures or emergency cases, as well as, patients that are in the Intensive Care Unit requiring balloon pump/Extracorporeal Membrane Oxygenation (ECMO) support. Two perfusionists will be used to support both of the services on an as needed basis. It is required by the contractor that one available Perfusionist as scheduled and with the potential of needing an additional perfusionist, if two cases are to be performed concurrently, and also be in an on-call status for 24 hours a day and seven (7) days a week including all Federal Holidays and be within 30 minutes of the facility to support these emergent Cardiac Surgery and Liver Transplant Cases. The number of Perfusionists required to be onsite is 0-2 depending on patient care needs with at least 6-8 for on call coverage.
2.1. Contractor s Specific Requirements:
2.1.1. Board Certification: The contractor s employees and any subcontractors shall have all licenses, permits, and certifications as required by law and this contract. All Perfusionists shall be certified with at least a minimum of ten (10) years of experience. All Perfusionists shall be a graduate of an accredited Allied Health Education Program School of Perfusion Technology and shall be certified by the American Board of Cardiovascular Perfusion, demonstrate evidence of meeting continuing education requirements and shall have performed a minimum of 1000 clinical cases. Experience shall be demonstrated in the following areas: Liver Transplantation Surgery, Open heart surgery, autotransfusion, heart lung machine, membrane oxygenation, left/right heart bypass, intra-aortic balloon pumping and centrifugal ventricular assist device.
2.1.2 License: All licenses held by the personnel working on this contract shall be full and unrestricted license to the services covered by this contract issued in any State, Territory, or Commonwealth of the United States or the District of Columbia. Contract personnel shall submit evidence of current, full and unrestricted licenses, registration, certification, and/or other relevant credentials for verification prior to appointment and throughout the employment process, as requested by the COR.
2.1.3 Credentialing and Privileging: Contract Perfusionist fulfilling the conditions of the contract shall be subject to all bylaws, rules and regulations of the VAMC. Each Perfusionist shall be credentialed and privileged prior to providing services and must be found acceptable by the Medical Executive committee and Governing Body. Credentialing and privileging is to be completed in accordance with VHA Handbook 1100.19 referenced above. The ability for an individual Perfusionist to continue to render services under the contract shall be dependent upon demonstration of clinical competence. Clinical competency shall be assessed on an ongoing basis, is true for all Perfusionist, and to the reported as provider specific practice information at the time or an accreditation body with equal or better standards Joint Commission.
2.1.4 Technical Proficiency: Contract personnel (s) shall be technically proficient in the skills necessary to fulfill the government s requirements, including the ability to speak, understand, read and write English fluently. Contractor shall provide documents upon request of the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. Contractor shall provide verifiable evidence of all educational and training experiences including any gaps in educational history for all contract personnel(s) and contract personnel (s) shall be responsible for abiding by the Facility’s Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.
Potential candidates having the capabilities necessary to provide the above stated equipment are invited to respond to this Sources Sought Notice via e-mail to KerriLynn Beverly at firstname.lastname@example.org no later than August 18, 2020 6PM PDT. No telephone inquiries will be accepted.
RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size; point of contact name, phone number, and e-mail address and all information regarding the ability to provide these services either via Open market or FSS/GSA contract. NAICS Code 561320 is applicable to determine business size standard. Any questions or concerns may also be directed to KerriLynn Beverly via e-mail.
Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.