Request for Quote (RFQ) #: 36C25921Q0877
(Brand Name or Equal) Motorola Handheld AAH01QDC9JA2-N/H951 CP200D VHF/UHF Digital Two-Way Radio
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 4:00pm EST, (October 4, 2021)
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to Sunnie.Germaine-Pickett@va.gov no later than 4:00pm ET, (October 5, 2021)
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Request for Quote (RFQ) and the solicitation number is 36C25921Q0877. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 effective July 12, 2021.
The North American Industrial Classification System (NAICS) code for this procurement is (334220) with a small business size standard of (1250 employees). This solicitation is a 100% set-aside for (Service Disabled Veteran Owned Small Business).
List of Line Items;
Unit of Measure
Brand Name or Equal
AAH01QDC9JA2-N/H951- MOT CP200D UHF 4W 16CH 403-470 DIGITAL DELETE CHARGER
AAH01QDC9JA2-N-MOT CP200D UHF 4W 16CH 403-470 DIGITAL
PMLN6588 – MOT CP200/PR400 6 UNIT CHRG
NNTN4497 – MOT CP200 2250 MAH LIION BATT
HLN8255-MOT SPRING LOADED BELTCLIP
Description of Requirements for the items to be acquired ( salient characteristics);
A letter of being an authorized dealer, authorized distributor, or authorized reseller
Possess MTVAHCS with radios with updated technology capabilities.
Motorola (Brand Name or Equal) Handheld AAH01QDC9JA2-N/H951
Motorola (Brand Name or Equal) Handheld AAH01QDC9JA2-N
Accessories needed to assure product works at maximum capability.
CP200D VHF/UHF Digital Two-Way Radios
Optimum number of channels, basement level (cement encased) reception, vocal clarity, long distance, ease of use, reliability,
Power 5W (VHF), 4W (UHF)
Size, Weight: 4.8in, H x 2.2 in. Wx1.6in. D, 10.8oz
Included: Battery, Charger, 3in. Belt clip
Provide training for the trainer s ability to train all other in the facility in all aspects of utilizing radios. This is to include training in how to assure extended battery life and procedures to ascertain the products lifetime. .
Training will be accepted in forms of in-person training (at no additional costs), Remote training options such as training videos or through Microsoft TEAMs presentation.
No travel funding is provided by the VA currently due to COVID restrictions.
System radios with updated technology capabilities. such as: channels, reception, vocal clarity, distance, ease of use, reliability, and better reception throughout the hospital.
The Contractor shall deliver all items listed in section v.
All items must meet all salient characteristics defined in section v.
All items provided with necessary accessories. (batteries, battery charging stations that charge multiple radios at the same time, some individual charging banks, cases) v.
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Montana Veterans Affairs Medical Center, located at
3687 Veterans Drive
Fort Harrison, MT 59363
52.212-1, Instructions to Offerors–Commercial Items applies to this acquisition
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.Ã‚Â No remanufactures or gray market items will be acceptable.
Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.Ã‚Â All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.Ã‚Â Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must
Meet the salient physical, functional, or performance characteristic specified in this solicitation;
Clearly identify the item by-
Brand name, if any and
Make or model number,
Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.
The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
Submission of quote shall include the following volumes: (I) Nonmanufacturer Qualifying Status; (II) Technical capability or quality of the item offered to meet the Government requirement; and (III) Price
Volume I Nonmanufacturer Qualifying Status
The offeror shall submit responses to the following questions regarding nonmanufacturer qualifying status:
[ ] yes [ ] no – Does not exceed 500 employees.
Number of employees______________
[ ] yes [ ] no – Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;
[ ] yes [ ] no – Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs)
[ ] yes [ ] no – Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.
Volume II – Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume III Price
Price – The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
(End of Addendum to 52.212-1)
52.212-2, Evaluation–Commercial Items applies to this acquisition
ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
The following factors shall be used to evaluate quotations:
Factor 1. Nonmanufacturer Qualifying Status
Factor 2. Technical capability or quality of the item offered to meet the Government requirement
Factor 3. Price
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Nonmanufacturer Qualifying Status: The Government will evaluate the responses an SDVOSB/VOSB offeror provides to the four (4) questions stated in FAR 52.212-1, Instructions to Offerors, to verify an SDVOSB s nonmanufacturer qualifying status. If an SDVOSB/VOSB fails to respond yes to all four (4) questions, their quote will be determined ineligible for award.
Factor 2. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in
Factor 1, shall not be selected regardless of price.
(End of Addendum to 52.212-2)
52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.
52.212-4, Contract Terms and Conditions–Commercial Items applies to this acquisition
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items (JUL 2020) applies to this acquisition
FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;
Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) [If over the SAT]
Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) [If over $30K]
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)
Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644)
Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3))
Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2))
Nonmanufacturer Rule (MAR 2020)
Convict Labor (JUN 2003) (E.O. 11755)
Child Labor Cooperation with Authorities and Remedies (JUL 2020) (E.O. 13126)
Prohibition of Segregated Facilities (APR 2015)
Equal Opportunity (SEP 2016) (E.O. 11246)
Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)
Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)
Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)
Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627)
Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)
Buy American Supplies (JAN 2021) (41 U.S.C. chapter 83) [up to $25K or if over $25K and 52.225-3 or -5 do not apply]
Buy American–Free Trade Agreements–Israeli Trade Act (JUL 2020) [If $25K – $182K]
FAR 52.225 5
Trade Agreements (JUL 2020) (DEVIATION) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). [If $182K – $250K]
Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
Tax on Certain Foreign Procurements (JUN 2020)
Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332)
Additional contract requirements or terms and conditions:
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)
Commercial Advertising (MAY 2018)
VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (Deviation) if SDVOSB set-aside
Electronic Submission of Payment Requests (NOV 2018)
Protest Content/Alternative Dispute Resolution (OCT 2018)
Alternate Protest Procedure (OCT 2018)
Rejected Goods (OCT 2018)
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
The following FAR provisions are to be incorporated by reference:
System for Award Management (OCT 2018)
Commercial and Government Entity Code Reporting (AUG 2020)
Brand Name or Equal (AUG 1999)
Descriptive Literature (APR 2002)
Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) [If up to SAT]
The following VAAR provisions are to be incorporated by reference:
The following FAR clauses are incorporated by reference:
Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
System for Award Management Maintenance (OCT 2018)
Commercial and Government Entity Code Maintenance (AUG 2020)
Commercial Computer Software-Restricted Rights (DEC 2007)
Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
The following VAAR clauses are to be incorporated by reference:
Gray Market Items (APR 2020)
Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)
Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (Deviation)
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Sunnie.Germaine-Pickett@va.gov by 4:00pm ET, (October 5, 2021).
Name and email of the individual to contact for information regarding the solicitation: