36C25920Q0707 – Sources Sought – S204–Emergent 666 Diesel fuel for Boiler Four (VA-20-00043264) (VA-20-00043264)

Sep 2, 2020 | Sources Sought


The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for fuel for boilers. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to jacqueline.obryan@va.gov by 3:00pm MST on Friday, September 4th, 2020.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

Company Name and Address:
Point of Contact (POC)
Email Address:
Phone Number:
DUNS Number:

The anticipated North American Industry Classification System (NAICS) code is 324110 Petroleum Refineries. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no – Small Business (SB)
[ ] yes [ ] no – HUBZone
[ ] yes [ ] no – Small Business 8(a)
[ ] yes [ ] no – Small Disadvantaged Business (SDB)
[ ] yes [ ] no – Women-Owned (WO) Small Business
[ ] yes [ ] no – Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no – Veteran Owned Small Business (VOSB)
[ ] yes [ ] no – Large Business
[ ] yes [ ] no – Other (please specify)

Please answer the following questions:

[ ] yes [ ] no – Does not exceed 500 employees; (for NAICS 324110, must be verifiable thru the System for Award Management)

[ ] yes [ ] no – Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

[ ] yes [ ] no – Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and

[ ] yes [ ] no – Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Review the attached Statement of Work summary.

Boiler Four Fuel Services
for the Sheridan VA Medical Center, Sheridan, Wyoming
SECTION 1 General Information:

General: This is a non-personnel services contract to provide fuel for the backup boiler number four. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services as defined in this Statement Work. The contractor shall perform to the standards in this contract.

Background: The Sheridan VA Medical Center has boilers to produce steam for various purposes on station including heat and domestic hot water. The VA has a requirement to provide a backup boiler, and a backup fuel source. The backup boiler number four provides this for the Sheridan VA.

Objective: The objective of this service contract will be to maintain the fuel level in the backup boiler number four fuel tank.
SECTION 2 Scope:

Contractor shall maintain the 6,000 gallon fuel tank level serving boiler number four.  Frequency of measuring fuel level will depend on boiler usage and outdoor temperature. Contractor shall verify fuel level approximately every two days or at a minimum of once a month. During normal operation contractor shall deliver approximately 1000 gallons of number one dyed diesel fuel per month to maintain fuel tank level full.  During emergency situations the contractor shall be prepared to deliver approximately 5,000 gallons of fuel every two to four days to fill the tank.  This will include possible deliveries on Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, and Sunday.   The price of fuel shall be the commercial daily fuel price for dyed number one diesel.  Fuel price shall include delivery fees, and labor for checking fuel level as required to maintain fuel level in the boiler four 6,000 fuel tank.  
SECTION 3 – Facility:
Building 90
Sheridan VA Healthcare System
1898 Fort Road
Sheridan, WY 82801

SECTION 4 – Period of Performance:
Base Year: March 31, 2020 to March 30, 2021
Option Year 1: March 31, 2021 to March 30, 2022
Option Year 2: March 31, 2022 to March 30, 2023
Option Year 3: March 31, 2023 to March 30, 2024
Option Year 4: March 31, 2024 to March 30, 2025

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