36C25820Q0381 – Sources Sought – J065–Medivators Preventative Maintenance Services

Sep 1, 2020 | Sources Sought

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.  It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.  Requests for a solicitation will not receive a response.  Responses to this Sources Sought must be in writing.  The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below.  Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. 

Responses to this notice shall include the following: (a) Company Name (b) Address (c) Point of Contact (d) Phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-Owned Small Business, Small Business or Large Business (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

NAICS: 811219-Other Electronic and Precision Equipment and Repair Maintenance-$22 Million Average Annual Receipts
PSC: J065-Maintenance and Repair of Medical, Dental and Veterinary

Responses to this notice shall include the following:
(a) Company name
(b) Point of contact
(c) Phone and email
(d) Type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned Small Business, Small Business or Large Business.

The Phoenix VA Healthcare System located in Phoenix, Arizona has a requirement for Medivator Preventative Maintenance and repair services on the following equipment.
L/I
SYSTEM
Serial Number
PM FREQUENCY

ADVANTAGE PLUS ADV-1007
85650027
Annual

ADVANTAGE PLUS ADV-1007
85650030
Annual

ADVANTAGE PLUS ADV-1007
85650031
Annual

ADVANTAGE PLUS ADV-1007
85650032
Annual

ADVANTAGE PLUS ADV-1007
85650035
Annual

ADVANTAGE PLUS ADV-1007
85650037
Annual

ADVANTAGE PLUS ADV-1007
87814536
Annual

ADVANTAGE PLUS ADV-1007
87814537
Annual

ADVANTAGE PLUS ADV-1007
87814540
Annual

The uptime of the Laboratory systems is critical to providing patient-centered care. Services shall be performed by an authorized certified Medivator Service provider.

This effort shall be a base plus four option year firm fixed priced type contract.

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.  No remanufactures or gray market items will be acceptable.
 
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the  VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to  replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. 

IMPORTANT INFORMATION:  The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request.  This notice does not commit the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.  The Government will be restricted to this information to match information to a possible solicitation.  Public Law 109-461 mandates the VA to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside.  However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined.  There is no anticipated sub-contracting opportunity for this procurement. 

Notice to potential offerors: All offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov before responding to any Government inquiry.  Additionally, all Service-Disabled Veteran-Owned Businesses or Veteran-Owned Small Businesses who plan to submit an offer must have an active registration with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. 

Please contract Sheri Eiri, Contract Specialist at sheri.eiri@va.gov.  All responses must be received in writing no later than Friday, September 4, 2020.

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