36C25721Q0924 – Combined Synopsis/Solicitation – 6515–ELP VA DRAGER WORKSTATION

Jun 12, 2021 | SDVOSB Set-Asides

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued.  Solicitation number 36C25720Q0924 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE:  This requirement is a Service Disable Veteran Owned Small Business and Veteran Owned Small Business Set-Aside, the NAICS is 339113 and the small business size standard is 750 employees. In order to be eligible an offeror must be Small Business for the applicable NAICS code at the time of the quote submission and at the time of award. Only qualified offerors may submit bids.
Introduction:  A Firm Fixed Price award will be made to the lowest priced quote which conforms to the requirements within this solicitation and represents the best price to the Government.
Instructions to Offerors Evaluation FACTORS For Award
Evaluation Factors for Award
I.          Basis of Award
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation meets or exceeds the requirement at the lowest price.
The quotes will be evaluated on the basis of the evaluation factors listed below.  The technical area will be evaluated on an “acceptable” or “unacceptable” basis.  Only those contractors determined to be technically acceptable will be evaluated on price. 

DEFINITION
RATING
Passes (or meets) minimum standard requirements
Acceptable
Fails to meet minimum standard requirements
Unacceptable

Required Delivery
Item Number
Description
Quantity
Unit of Measure
Unit Price
0001
ANESTHESIA MACHINE-MK08190 (part number)
6
EA

0002
PART#- OPC5763 EI. 3-gas mixer
6
EA

0003
PART# OPC5760-opt. Vapor Communication
6
EA

0004
Part# 9055395- Quick reference
6
EA

0005
Part# Mk09838- cylinder holder
6
EA

0006
Part# MK10224-presure reducer O2
6
EA

0007
Part# MK10224- presure reducer AIR
6
EA

0008
Part# MK10223- Presure N2O
6
EA

0009
Part# MK08311- SW option APRV
6
EA

0010
Part# MK08317- SW option pressure support
6
EA

0011
Part# mk08316- SW optionbreathing sound Em
6
EA

0012
Part# 8605088- flexible breathing bag arm
6
EA

0013
Part# 8605566- control valve NPT
6
EA

0014
Part# MP00686- Endotrach
6
EA

0015
Part# MK08653- monuting kit VAC
6
EA

0016
Part# MK10069- Suction acc
6
EA

0017
Part# MK09494- pressure gauge
6
EA

0018
PART# MK09854- DRAWER MODULE LARGE
6
EA

0019
Part# mk08487- box with wrting tray
6
EA

0020
PART# 4119068- adaptor O2
6
EA

0021
PART# 4119065- adapter N2O
6
EA

0022
PART# 4119066- adapter AIR
6
EA

0023
PART# 4119067- adapter EVAC
6
EA

0024
PART# 4119069 adapter EVAC
6
EA

0025
PART# 4185141- O2 CS hose
6
EA

0026
PART# 4185143- N2O CS hose
6
EA

0027
PART# 4199604- AIR CS hose
6
EA

0028
PART# 4199601- VAC CS hose
6
EA

0029
PART# 4199598- EVAC CS hose
6
EA

0030
PART# OPC5648- IACS- P2500
6
EA

0031
PART# MK09585- XL P2500
6
EA

0032
PART# MK08599-400X400,M500
6
EA

0033
PART# G27417-VESA
6
EA

0034
Part# MK10076- mount
6
EA

0035
PART# OPC5888- CORE UNIT
6
EA

0036
PART# OPC5889- Power outlet screen
6
EA

0037
PART# OPC5890- Mounting rod
6
EA

0038
PART# MX50004- infinity IDCLIC
12
EA

0039
PART# MP01790- safestar 55
50
EA

0040
PART# OPC5639- VAPOR 3000
2
EA

0041
PART# OPC5638
6
EA

0042
PART# PO90373-C500
6
EA

0043
PART# OP90168- ECG MONITORING
6
EA

0044
PART# OP90169
6
EA

0045
PART# OP90170
6
EA

0046
PART# MS16266- M540 WIRELESS
6
EA

0047
PART# OP90513
6
EA

0048
PART# OP90519- VIEW EDITOR
6
EA

0049
PART# MS22948- PS@%)
6
EA

0050
PART# MS20979- SP02
6
EA

0051
PART# MP03402-ECG 3-LEAD
6
EA

0052
PART# MP03404- ECG 5-LEAD
6
EA

0053
PART# MS16256- ECG EXTENSION
6
EA

0054
Part# MP00913- NBP
6
EA

0055
PART# MP00919- NBP
6
EA

0056
PART# MP00953- NBP
6
EA

0057
PART# MS20783- INFINITY
6
EA

0058
PART# MS22532- TRANSDUCER
12
EA

0059
PART# 5730176- NETWORK CABLE
2
EA

0060
PART# 5740068- INFINITY R50-N
2
EA

0061
PART# 4321720- 5-15A
8
EA

0062
PART# OP90453- TOFSCAN
6
EA

0063
PART# OP90512- COCKPIT KIT
6
EA

0064
Part# 1979570
1
EA

0065
PART# MS16608-OR Anesthesia license
6
EA

0066
PART# OP90386- mobile report viewers
6
EA

0067
PART# MS16612-medibus I/F
6
EA

0068
PART# MS16614- DGK device
6
EA

0069
PART# Mk09269-Medibus. X 2M
6
EA

0070
PART# MS16597- SHP ACC CBL DRAEGAR KAPPA
6
EA

0071
PART# MS34538- IA WKST MDS193 VENUS 19″ WIN 10
6
EA

0072
PART# MS25778-E/M SPR KEYBRD INN
6
EA

0073
PART# MS25779-E/M SPR MOUSE INN
6
EA

0074
PART# MS25834- E/M SPR TRAY KEYBRD
6
EA

0075
PART# 1979206-3rd party HWare (6) wm-0023-47F
1
EA

0076
PART# 1979206- 3rd party hardware (6) Anse mounting kit@2000
1
EA

0077
PART# MQ00134- configure & install workstation
1
EA

0078
PART# MQ00134- optional additional clinical hours 24
1
EA

0079
PART# MQ00134-create facility workstation image 16 hrs
1
EA

0080
PART# MQ00134- Go live 24 hrs@ 250
1
EA

0081
PART# MQ00134-configure & install workstation 30 hrs
1
EA

0082
PART# 1979206- 3rd party (25) draegar DS8108
1
EA

0083
PART# 1979206- 3rd party (18) barcode holder@ 120
1
EA

0084
PART# OP90417- Additional ICS patient License
8
EA

0085
PART# OP90418-Upgrade price for 28hr Disc
8
EA

0086
PART# 1903170- Seminar Valid for 2 year from date of sale
2
EA

Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes.
Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.
Offeror quotes shall be evaluated under FAR 13.106-2(b)(3) Comparative Evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.
The Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.
The Government will issue a contract to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The Government shall award a contract resulting from this solicitation. The following factors shall be used to evaluate offers: 
Vendor is a certified Service Disabled Veteran Owned Small Business (SDVOSB)/ Veteran Owned Small Business (VOSB).
Vendor must be registered in SAM with applicable NAICS code by the close of solicitation.
Technical Acceptability – The technical acceptability will be evaluated on an “acceptable” or “unacceptable” basis.
If quoting other than brand name, the contractor shall provide a written statement addressing each line item and must provide enough detail to determine minimum qualifications.

Price – Contractor shall complete B.4 Price/Cost Schedule.

Vendors responding to this solicitation need to abide by the Nonmanufacturer Rule:
The nonmanufacturer rule applies to socioeconomic categories for contracts valued above the micropurchase threshold. It applies to both socioeconomic categories and small businesses above the simplified acquisition threshold.

Anesthesia Clinical WorkStations
Statement of Work (SOW)

GENERAL

The El Paso VA Health Care System (EPVAHCS) is procuring 6 (Six) Medical Anesthesia Clinical Workstations, accessories (cabling, keyboards, mice, stands, etc), operating system software and installation/integration services. The products and services will be delivered at the EPVAHCS. This acquisition is required in order to meet essential anesthesia expansion requirements of the EPVAHCS. The equipment will be used by VA personnel (doctors, medical technologists, and nurses and shall be maintained by Biomedical Engineering, Office of Information Technology (OIT) support staff and the Contractor. Equipment connectivity will be inside the VA firewall via LAN and WAN network.

DESCRIPTION OF WORK

The scope of the Anesthesia workstations includes delivery of equipment, installation of the equipment, services and warranty defined herein.

The Contractor shall provide all labor, travel, tools, materials, project management, shipping and delivery, hardware, software, installation, integration, documentation, acceptance testing and warranties required for the anesthesia workstations functionality, each medical anesthesia workstation hardware (computer, monitor, mouse, keyboard, cabling).
Delivery of equipment shall be to the El Paso VA health care system. After delivery, the Contractor shall be responsible for unpacking, assembly, delivery to specific areas within the Medical Center Anesthesiology Service, installation, configuration and testing in accordance with the EPVAHCS policy and standard operating procedures. The Contractor must perform all anesthesia database configurations such as adding each workstation, completing entries, changes and licensing each new workstation to the anesthesia database.
The Contractor shall provide EPVAHCS a description and complete set of workstation and monitor specifications for the Contractor s proposed anesthesia workstation solution.

3. PLACE OF PERFORMANCE
Tasks under this contract shall be performed at The El Paso VA Health Care Service. Remote support may be performed remotely at Contractor facilities. Work may be performed at remote locations other than Contractor facilities with prior approval of the COR. On-site support shall be performed at the VA Medical Center located in the following location:

El Paso Health Care System: 5001 N. Piedras St. El Paso, TX 79930

4. TRAVEL
All Contractor transportation, lodging, and subsistence expenses incurred by the Contractor shall be incorporated into the Contractor s fees and are the sole responsibility of the Contractor. Travel will be scheduled at the most cost-effective rate and fare, and by the most cost-effective mode of travel in accordance with the General Services Administration.
6.1. KICKOFF MEETING
The Contractor shall attend a Project Kickoff Meeting where the project shall be discussed in detail. The meeting will be conducted by conference call and coordinated by the COR within seven (7) days after the contract award.

6.2 DELIVERY, INSTALLATION and INTEGRATION
Equipment shall be delivered to each HCS as listed in the Deliver Equipment Location.

Upon delivery of the equipment, the Contractor shall provide on-site project management, set-up and assembly, installation and integration of new equipment and software.

During the installation, the Contractor shall provide on-site as well as remote support, as needed, and must be available to respond to any questions asked by the Facility POCs. The Contractor shall provide same day resolution of any issues related to the new equipment. The Contractor is responsible for providing EPVAHCS staff with configuration instructions and guidance for all equipment and accessories procured under this contract.

At a minimum, the Contractor shall provide on-site and remote technical support staff on duty from 6 AM Mountain Standard Time to 6 PM Mountain Standard Time, Monday through Friday, excluding federal holidays. The Contractor shall provide a daily Status report via e-mail for any issue that requires action. The report will describe the time the issue was identified, problem summary, steps taken to resolve the problem, time to complete the task and system or component down-time.

6.3 ACCEPTANCE TESTING

The Contractor is responsible for coordinating and performing technical testing. Equipment will be put into clinical use during implementation. Implementation must be 100%, all equipment operational with 100% functionality before being considered as complete and accepted by the Government.

If deficiencies found at the time of Government acceptance are corrected within 30 calendar days after receipt of the deficiency letter from the Contracting Officer, final acceptance will be issued upon validation of deficiency correction by the Government, and the warranty start date shall be back-dated to the date the initial acceptance testing was completed.

Clinical testing will be performed by the Government.
6.4 INTERFACE SUPPORT
The Contractor shall ensure that all anesthesia side interfaces associated with the new workstations, including but not limited to, VistA, VistA Imaging/CPRS, Medical Devices, Reporting Tool, and data transfer links are configured, testing and maintained consistently. The Contractor shall coordinate with other Contractors when necessary to accomplish this task.

7. WARRANTY
Warranty shall start at acceptance. During the 12-month warranty period, the Contractor shall furnish warranty maintenance service support that includes, as a minimum, preventive and corrective maintenance services for the equipment. and all associated hardware, firmware and software, parts, labor, travel and expenses necessary to perform such services at no additional cost to the Government. Parts cost incurred during maintenance calls shall be included in the base warranty/maintenance price and shall not be billed as additional costs. In those emergency situations when a system component(s) is down and the Government places the call for corrective action to the Contractor, the Contractor shall respond within the prescribed response time The Government representative will make formal notification of the problem by phone to the Contractor POC as soon as the problem is identified by the Government.
Warranty Maintenance & Support Help Desk: The Contractor shall provide be provided with remote (connectivity to VA network) access for maintenance and support. The Contractor shall provide contact information to the Contractor s Support Help Desk. The Government will call and/or email the Contractor to report problems and to coordinate technical support. Maintenance under the warranty periods shall include access to new versions, updates, patches, upgrades and to the equipment components as they are released as well as scheduled maintenance (preventive maintenance inspections, electrical safety testing, calibration, scheduled releases) and unscheduled corrective maintenance. The Contractor Help Desk shall permit EPVAHCS staff to report problems, ask questions, request services, query historical data and request reports. The Help Desk shall provide real time information to include current status, total equipment down time, who initiated the service ticket, the original complaint, response time, the service technician, work performed, replacement parts and completion date and time.
Warranty Maintenance & Support Hours of Coverage: Contractor support staff will work with the User s schedule to ensure efficient operation. Contractor support staff are stationed at home offices. The Contractor shall provide a Help Desk telephone line with live-support which shall be available 27x7x365. The Contractor shall provide an Online Help Email address which received messages 24x7x365. The Contractor shall provide an Online Help Desk Website Access which shall be available 24x7x365.

Warranty Maintenance and Support Response Time: The Contractor shall respond to maintenance and support requests made by the EPVAHCS by telephone or email within one hour from the time the request was made. Response time shall commence at the time the Government POC places the maintenance and support call to the Contractor maintenance and support POC and shall end at the time the Contractor maintenance and support provider contacts the Government by email or telephone. The Contractor is required to provide a reliable maintenance and support POC for 24-hour service call notification. The Contractor maintenance and support POC shall provide a telephonic response of acknowledgment of receipt of an emergency call within one hour following notification. Failure of the maintenance and support POC to answer valid attempts made by the Government within the response time will result in the start of both downtime and response time.
Warranty Hardware Upgrades: If hardware upgrades become available after award of a delivery order but prior to delivery of the equipment, the Contractor is requested to offer them to the Contracting Officer for consideration. The Contractor’s proposal for such upgrades shall include the following information: Pricing information, to include both the price of the equipment to be added and the equipment to be deleted. Specific awarded items that shall be changed if the proposal is awarded. Performance data, including both comparisons to the specification requirements and to the equipment on contract. A detailed description of the differences between the awarded items and those being proposed, and a specific analysis of the comparative advantages/disadvantages of the items involved. An evaluation of the effect proposed changes will have on the life cycle of the equipment and an associated cost impact as it relates to site preparation, installation, maintenance, and operational expense. An analysis of the timeframe required to institute the change.
Warranty Replacement Components and Parts: The Contractor shall make available to the Government all components and spare parts required to maintain the equipment herein. The Contractor shall furnish all parts at no additional cost. All parts supplied shall be the original equipment manufacturer or equivalent and fully compatible with existing equipment. The Contractor shall provide new parts. Replacement components and parts (hardware, firmware, software, and any work station discrete components) shall receive a full 12-month warranty from the time of replacement. The Contractor shall deliver components and parts by next business day from the date/time requested by the Government. The Contractor shall provide a guarantee that the Government will be able to obtain all required spare parts from the Contractor for a period of seven (7) years from the date of final system acceptance. During the equipment life cycle, if the Government elects not to upgrade existing systems to new versions (either hardware, software, and spare components and parts), the Contractor shall guarantee that they will continue to provide support all hardware, software, and spare components and parts for the equipment for a minimum of seven (7) years, after release of the upgrade.
Warranty Maintenance and Support Reports: The Contractor shall maintain historical warranty service records on each component of the system, which will be provided to the Government upon request and made available in electronic format. Warranty Service reports of all services performed shall be verified by the EPVAHCS point of contact, maintained and turned over to the EPVAHCS point of contact and filed with the equipment history file. The Contractor shall also provide service reports to the Contracting Officer and COR upon request. As a minimum, the report shall include: (a) date and time notified, (b) date and time of actions taken, (c) description of malfunction or service to be performed, (d) model number/serial number and location of the equipment, (e) time spent to resolve, (f) parts used/replaced, and (g) parts cost if applicable, (h) description of service performed, (i) name of government POC, (j) name of Contractor maintenance and support staff, (k) tele-maintenance methods used, if any, (l) designation of user error, if appropriate. Documentation such as Service Bulletins, Product Modifications, Removals, Recalls, and End of Support Notifications shall be sent to the CO, COR and HCS POCs.

8. DOCUMENTATION

Documentation and reports will be provided to EPVAHCS by the Contractor in accordance with facility policies and procedures. Documentation includes equipment, components and parts specification data sheets, user and technical manuals, schematics and diagrams, written preventive maintenance and calibration procedures, software license agreements, training documentation, service bulletins, product modification, removal, recall or end of support notifications and maintenance and support reports.

Non-compliance with the documentation requirements specified herein may result in actions as deemed appropriate by the Contracting Officer.
Specification Data Sheets, User and Technical Manuals, Schematics and Diagrams, Preventive Maintenance and Calibration Procedures, Software License Agreements, and Training Documentation (software and hardware).

The Contractor shall certify that manufacturer manuals provided with the equipment and the system s software accurately reflect the configuration of the delivered equipment and system s software or the operation and maintenance thereof. The Contractor shall furnish their commercial system administration s manuals, operator s manuals, and maintenance manuals for the supplied equipment.

Copies of document corrections and revisions shall be supplied by the Contractor for the life of the equipment and software. The Contractor shall furnish unlimited e-copies in PDF format to the EPVAHCS. All software and supporting literature is to be updated as required software upgrades are fielded.

9. MANDATORY CHECK IN/OUT AND REMOVABLE MEDIA SCANNING

For any services performed on-site the Contractor shall, upon arrival at the EPVAHCS, report to the Facility POC to check in before proceeding to the any department and before performing any services. Prior to leaving the medical center, the Contractor shall check out with the POC. This check in and check out is mandatory. Upon check in with the Facility POC and before performing any services, the Contractor shall ensure that any removable media is scanned by the Biomedical Engineering Section prior to connecting to any EPVAHCS network, device or system. The Contractor shall provide any removable media to Biomedical Engineering staff. Biomedical Engineering staff will perform a malware/virus scan of the Contractor s removable media. If nothing found is displayed, the Contractor may proceed and use the removable media. If nothing found is not displayed and/or the number of detections is greater than zero (0), the removable media shall be presumed infected with malware and shall not be allowed to be used. The media shall be returned to the Contractor for virus removal. The Government will not perform any virus or malware removal on the Contractor s removable media. Biomedical Engineering will report any detection to the Facility Information Security Officer (ISO). Failure by the Contractor to check in, check out, provide removable media for scanning, or use of any infected media is a breach of security and shall be acted upon in accordance with the terms and conditions of this contract.

10 FACILITY/RESOURCE PROVISIONS
The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor
has contact. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

11. SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping and parts or supplies, the Contractor shall notify Site POCs, by phone and by email, of all incoming deliveries including line-by-line details for review of requirements.  The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware or other material to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists.  In the case of multiple container deliveries, a statement readable near the VA PO number shall indicate total number of containers for the complete shipment (i.e. Package 1 of 2 ), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

PO #: ____________

Total number of Containers:  Package ___ of ___.  (i.e., Package 1 of 3)

DELIVER EQUIPMENT TO LOCATION:

El Paso VA Health Care System (EVAHCS)
5001 N. Piedras
El Paso, TX 79930
FOB Destination
Purchase Order Number: ____________

The following clauses and provisions apply to this solicitation:

52.209-5, Certification Regarding Responsibility Matters

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items
52.217-8, Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

Evaluations of Options (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation.  Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price.  Evaluation of options will not obligate the Government to exercise the option(s).
52.217-9, Option to Extend the Term of the Contract

a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (five) years.
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.
52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Right
52.203-99 Prohibition of Contracting with Entities That Require Certain Internal Confidentiality Agreements
52.219-14, Limitations on Subcontracting
52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)
52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).
52.222-3, Convict Labor
52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management
52.237-3 Continuity of Services (JAN 1991)

52.232-39, Unenforceability of Unauthorized Obligations (In the FAR https://www.acquisition.gov/far/html/52_232.html#wp1160005)
52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
52.233-3, Protest after Award (In the FAR https://www.acquisition.gov/far/html/52_233_240.html)
852.203-70, Commercial Advertising (JAN 2008)
852.232-72, Electronic Submission of Payment Requests

852.237-70, Contractor Responsibilities

52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).

52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html
852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE
(a) This solicitation includes far 52.219-6, Notice of Total Small Business Set-Aside.
(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

852.219-76 SUBCONTRACTING PLANS MONITORING AND COMPLIANCE. AS PRESCRIBED IN 819.7203(C) INSERT THE FOLLOWING CLAUSE: SUBCONTRACTING PLANS MONITORING AND COMPLIANCE (JUL 2018)

(a) This contract includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement.
(b) Accordingly, any contract resulting from this solicitation will include these clauses, unless the contract is awarded to a small business concern. The Contractor is advised in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing the Contractor’s compliance with the plan, including reviewing the Contractor’s accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the Contractor’s business records or other proprietary data to review such business records regarding the Contractor’s compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting plan.
SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS):

The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm’s DUNS# and ORCA document in SAM at www.sam.gov.  Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. All quotes received without this documentation will not be considered.
Quotes must be received no later than Monday, June 14, 2021, 08500 am CST. Email your quote to james.houston@va.gov. The subject line must specify 36C25720Q0924. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.
These services are subject to the Service Contract Act and Wage and Determination (WD 15-5227 Rev.-7) which was first posted on www.wdol.gov on 01/01/2019 and can be assessed at https://www.wdol.gov/wdol/scafiles/std/15-5227.txt?v=6.

A.1 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)
(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran owned small business concern or SDVOSB :
(1) Means a small business concern:
(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);
(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;
(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;
(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is so listed in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.va.gov); and
(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.
(2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
(b) General.
(1) Offers are solicited only from eligible service-disabled veteran-owned small business concerns. Only VIP-listed service-disabled veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled veteran-owned small business concerns shall not be considered.
(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled veteran-owned small business concern that meets the size standard for the applicable NAICS code.
(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible. Therefore, any reference in 13 CFR part 121 and 125 to a servicedisabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB and only such concern(s) qualify as similarly situated. The offeror must also be eligible at the time of award.
(d) Agreement. Agreement. When awarded a contract (see FAR 2.101, Definitions), including orders under multiple-award contracts, or a subcontract, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR part 121.406 and 125.6, provided that for purposes of the limitations on subcontracting, only VIP-listed SDVOSBs shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An independent contractor shall be considered a subcontractor. An otherwise eligible firm further agrees to the following:
(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.
(2) Supplies or products.
(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.
(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted.
(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.
(4) Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.
(5) Subcontracting. Any work that a VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, cost of materials is excluded and not considered to be subcontracted. For mixed contracts and additional limitations, refer to 13 CFR 125.6.
(e) Joint ventures. A joint venture may be considered an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any reference therein to service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to mean a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.
(f) Precedence. For any inconsistencies between the requirements of the SBA program for service-disabled veteran-owned small business concerns and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program requirements have precedence.
(End of Clause)
End of Document

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