VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5
Original Date: 10/12/17
Revision 04 Date: 06/10/20
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 3-10-2021
This solicitation is set-aside for Service-Disable Veteran Owned Small Business
The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, with a small business size standard of 1250 Employees
The FSC/PSC is DB02.
The Alexandria VA Medical Center (MEDVAMC) is requesting to purchase Audiovisual System for an audiovisual system that integrates, editing/recording, broadcasting and simulcasting through our SCALA digital signage information system.
See attach Statement of Work (SOW)
All interested companies shall provide quotations for the following:
Alexandria VA Medical Center (MEDVAMC)
STATEMENT OF WORK
Background: The Audiovisual System needs to stream content to and from Facebook, Twitter and YouTube. Needs to stream a variety of recorded or live content using a dedicated streaming network to the waiting areas around campus, the Chapel, and five Community Based Outpatient Clinics located around the state of LA.
Key features identified for the Auditorium are as follows:
3 ea front & rear Wall mounted Conference Cameras with Tilt Pan and Zoom( currently installed)
One 70inc monitor installed in the Chapel.
2 large wall mounted Monitors that display events held in the Auditorium, Chapel and 5 CBOCs. (currently installed in auditorium)
Viewable projector screen area is 10 h x 14 w.
Sony HD 3CMOS Video Cameras
Control Room (upstairs)
Full Digital recording, editing and storage of Video and Audio from all cameras/projector/ PC s as well as Audio from Microphones.
Broadcast the live events to both SCALA, Facebook, Twitter and YouTube systems as well as Chapel and CBOCs locations.
The auditorium is a little over 3,000 square feet and holds about 400 people. Many of the buildings on the campus are over eighty years old and are listed on the National Registry of Historic Places. Ã‚Â We also want to incorporate two large monitors or screens for attendees to view events held in the auditorium.
Building 6 room 018 area
Digital Signage and Portable Streaming equipment are to be housed in this area. This will allow for greater flexibility and setup around the main campus as well as 5 CBOCs located around the state of Louisiana.
Supply Specifications Requirements: The following components are needed for the areas specified below.
DIGITAL SIGNAGE SOFTWARE FOR SCALA VISUAL INFORMATION SYSTEM
SaaS PC Player (3 Year Agreement with Annual Billing) Year One 8 EA Licenses
SaaS Network Account Setup Shared Content MANAGER
SaaS Player Setup – per Player
SaaS annual maintenance with 8 SaaS PC player licenses (billed annually)
VAEC Approved Amazon Web Services Cloud Hosting
Digital Signa age Ops
MediaNow will do all set ups programming and support Medical Media for one full year.
US Built Media Player 4K Dual Channel
43″3840×2160 4k LED 500nit SSSP 6.0 HDMI 2 WiFi Bluetooth Tizen4 24/7
55″3840×2160 4K LED 500nit WiFi Tizen 4.0 WiFi Bluetooth 24/7
Will Use 6 EA Existing Mounts if Available (WALL MOUNTS)
M7 4 HDMI
Four HDMI in vMix production system with i7 8700 and GTX1660. vMix 4K. 500GB storage SSD.13.2″ x 6.2″ x 8.2″ Form Factor
PT20X-SDI-GY-G2 PTZOptics20X-SDI-GY – Broadcast grade PTZ Camera
SDI to NDI Hx Encoder with Record, Stream, and PTZ function
Air Fly vMix Keypad With Air Fly with full featured desktop controller for live switching with vMix and other systems. Customize its function through the UniSketch OS. Full edition with access to all Device Cores
Analog Audio Input
HD H.264 Encoder/Decoder SDI: 1080p with 3GSDI in, HDMI in/out
vMix:Virtual Set Pack One for vMix6 Virtual Sets for vMix Basic, HD, 4K, or Pro. Vmix 19 or later
3 Hours Online Training
Integrate GOE autototium cameras if operable.
System Design, Development, & Deployment
Physical install, adjust test and cleanup
Program Scala. Link, Skaarhoj etc
Federal Travel Policy
EWR / Charlotte to Alexandria
Cables, Connectors, Fasteners, bits, Blades
END OF SATEMENT OF WORK
Delivery shall be provided “no later than 45 days after receipt of order (ARO).
Place of Performance/Place of Delivery
Alexandria VA Medical Center
2495 Shreveport Hwy Bldg 7
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items
FAR 52.212-3, Offerors Representations and Certifications Commercial Items
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items ; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders
The following subparagraphs of FAR 52.212-5 are applicable:
All quoters shall submit the following: Price Proposal
All quotes shall be sent to Ayanna.Hamilton@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Lowest Price Technically Acceptable (LPTA)
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”
Submission of your response shall be received not later than September 13, 2021 at Ayanna.Hamilton@va.gov hand delivery will not be accepted.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Ayanna Hamilton, Contract Specialist