36C25621Q1818 – Combined Synopsis/Solicitation – DB02–Digital Signage & Digital Media Server Upgrade

Sep 3, 2021 | SDVOSB Set-Asides

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5
Original Date: 10/12/17
Revision 04 Date: 06/10/20
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 3-10-2021

This solicitation is set-aside for Service-Disable Veteran Owned Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, with a small business size standard of 1250 Employees
The FSC/PSC is DB02.

The Alexandria VA Medical Center (MEDVAMC) is requesting to purchase Audiovisual System for an audiovisual system that integrates, editing/recording, broadcasting and simulcasting through our SCALA digital signage information system.

See attach Statement of Work (SOW)

All interested companies shall provide quotations for the following:

Supplies/Services:
Alexandria VA Medical Center (MEDVAMC)
STATEMENT OF WORK

Background: The Audiovisual System needs to stream content to and from Facebook, Twitter and YouTube. Needs to stream a variety of recorded or live content using a dedicated streaming network to the waiting areas around campus, the Chapel, and five Community Based Outpatient Clinics located around the state of LA.

Key features identified for the Auditorium are as follows:
3 ea front & rear Wall mounted Conference Cameras with Tilt Pan and Zoom( currently installed)
One 70inc monitor installed in the Chapel.
2 large wall mounted Monitors that display events held in the Auditorium, Chapel and 5 CBOCs. (currently installed in auditorium)

Viewable projector screen area is 10 h x 14 w.

Sony HD 3CMOS Video Cameras

Control Room (upstairs)

Full Digital recording, editing and storage of Video and Audio from all cameras/projector/ PC s as well as Audio from Microphones.
Broadcast the live events to both SCALA, Facebook, Twitter and YouTube systems as well as Chapel and CBOCs locations.

The auditorium is a little over 3,000 square feet and holds about 400 people. Many of the buildings on the campus are over eighty years old and are listed on the National Registry of Historic Places.  We also want to incorporate two large monitors or screens for attendees to view events held in the auditorium.

Building 6 room 018 area

Digital Signage and Portable Streaming equipment are to be housed in this area. This will allow for greater flexibility and setup around the main campus as well as 5 CBOCs located around the state of Louisiana.
Supply Specifications Requirements: The following components are needed for the areas specified below.
Item #
Part #
Description/Service*
Qty
Price
Extended Amount
0001
SW-IDE-DL
DIGITAL SIGNAGE SOFTWARE FOR SCALA VISUAL INFORMATION SYSTEM
1 PG

0002
SAAS-PLAD-3YRR-AGRD
SaaS PC Player (3 Year Agreement with Annual Billing) Year One 8 EA Licenses
8 PG

0003
SAAS-SSCM-NET-TSET
SaaS Network Account Setup Shared Content MANAGER
1 PG

0004
SAAS-PLYRSET
SaaS Player Setup – per Player
8 PG

0005
Annual Maintenance
SaaS annual maintenance with 8 SaaS PC player licenses (billed annually)
1 PG

0006
AWS Hosting
VAEC Approved Amazon Web Services Cloud Hosting
1 PG

0007
Digital Signa age Ops
MediaNow will do all set ups programming and support Medical Media for one full year.
1 PG

0008
Seneca
US Built Media Player 4K Dual Channel
8 PG

0009
QM43R
43″3840×2160 4k LED 500nit SSSP 6.0 HDMI 2 WiFi Bluetooth Tizen4 24/7
6 PG

0010
QM55R
55″3840×2160 4K LED 500nit WiFi Tizen 4.0 WiFi Bluetooth 24/7
2 PG

0011
Wall Mounts
Will Use 6 EA Existing Mounts if Available (WALL MOUNTS)
2 PG

0012
M7 4 HDMI
Four HDMI in vMix production system with i7 8700 and GTX1660. vMix 4K. 500GB storage SSD.13.2″ x 6.2″ x 8.2″ Form Factor
1 PG

0013
PT20X-SDI
PT20X-SDI-GY-G2 PTZOptics20X-SDI-GY – Broadcast grade PTZ Camera
2 PG

0014
Kiloview:K
SDI to NDI Hx Encoder with Record, Stream, and PTZ function
2 PG

0015
Air Fly
Air Fly vMix Keypad With Air Fly with full featured desktop controller for live switching with vMix and other systems. Customize its function through the UniSketch OS. Full edition with access to all Device Cores
1 PG

0016
AAI
Analog Audio Input
1 PG

0017
Versastreamer
HD H.264 Encoder/Decoder SDI: 1080p with 3GSDI in, HDMI in/out
1 PG

0018
PackOne
vMix:Virtual Set Pack One for vMix6 Virtual Sets for vMix Basic, HD, 4K, or Pro. Vmix 19 or later
1 PG

0019
Training
3 Hours Online Training
1 PG

0020
Note
Integrate GOE autototium cameras if operable.
1 PG

0021
Systems Architect
System Design, Development, & Deployment
32 PG

0022
Project Manager
Project Manager
86 PG

0023
Hardware Engineer
Physical install, adjust test and cleanup
110 PG

0024
Software Engineer
Program Scala. Link, Skaarhoj etc
110 PG

0025
Travel
Federal Travel Policy
15 PG

0026
Travel
EWR / Charlotte to Alexandria
3 PG

0027
Various
Cables, Connectors, Fasteners, bits, Blades
1 PG

0028
Shipping
Shipping
1 PG

0029
Adv Training
Advaned Training
1 PG

END OF SATEMENT OF WORK

Delivery shall be provided “no later than 45 days after receipt of order (ARO).
Place of Performance/Place of Delivery
Address:
Alexandria VA Medical Center
2495 Shreveport Hwy Bldg 7
Pineville, LA
Postal Code:
71360
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items
FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items ; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders
The following subparagraphs of FAR 52.212-5 are applicable:
All quoters shall submit the following: Price Proposal

All quotes shall be sent to Ayanna.Hamilton@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest Price Technically Acceptable (LPTA)

The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

Submission of your response shall be received not later than September 13, 2021 at Ayanna.Hamilton@va.gov hand delivery will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Ayanna Hamilton, Contract Specialist
Ayanna.Hamilton@va.gov

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