36C25621Q1195 – Combined Synopsis/Solicitation – 6515–667 – BIODEX Echo Table (VA-21-00069417)

Jun 17, 2021 | SDVOSB Set-Asides

Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-05, 3-10-2021. This solicitation is set-aside for Service-Disabled Veteran Owned Business (SDVOSB) The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000. The FSC/PSC is 6515. The NCO 16 is seeking a source to provide all brand name or equivalent to Biodex Echocardiogram Table as outlined in the scope of this contract. See attached Statement of Work All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 058-70 Table, Echo Pro 115 V 2 EA 0002 058-633 Side Rails, Folding 2 EA See Attachment 1 Statement of Work (SOW) Delivery shall be provided "no later than 30 days after receipt of order (ARO). Place of Performance/Place of Delivery Address: 510 E . Stoner Ave. Shreveport, LA Postal Code: 71109 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders The following subparagraphs of FAR 52.212-5 are applicable: All quoters shall submit the following: Price Proposal . All quotes shall be sent to the email of shannon.west1@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Lowest Price Technically Acceptable (LPTA) The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission of your response shall be received not later than June 22, 2021 at 10:00am CST to shannon.west1@va.gov hand delivery will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Shannon L. West, Contract Specialist Shannon.west1@va.gov THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. STATEMENT OF WORK (SOW) GENERAL INFORMATION Title of Project Biodex Echo Table. Scope of Work Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Overton Brooks VA Medical Center (OBVAMC), 510 E Stoner Ave, Shreveport, Louisiana 71101 with Biodex Echo Table. The Contractor shall provide all necessary services including unloading removing from packaging, setup, and installation and assembly to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after completion of installation. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new. All work shall be done in a first-class manner. The equipment, all necessary services related to removal, mobile unit usage, setup, installation, and training services are hereinafter collectively referred as Deliverables . Background The Overton Brooks VA Medical Center (OBVAMC) Cardiology section is requesting to purchase two Biodex Echo Tables. This table is used for optimal scanning and improved sonographer comfort. It adjusts for patients with various disease processes which may otherwise have difficulty scanning. The current system is at end of life. Performance Period N/A PRODUCT SPECIFICATIONS AND FEATURES 058-70 Table, Echo Pro 115 V 2 each $ 058-633 Side Rails, Folding 2 each $ Total DELIVERY, WORK HOURS, AND COORDINATION WITH MEDVAMC FOR SETUP AND TRAINING SERVICES Delivery Timeframe: Contractor shall provide ARO delivery timeframe. Delivery Location: Att: Komeka Grigsby-Mitrchell, Cardiology Suite Overton Brooks VA Medical Center OBVAMC Warehouse/Receiving 510 E Stoner Ave Shreveport, LA 71101 Shipping and Handling: Contractor shall be responsible for the shipping and handling of all the equipment. Work Hours All work and delivery shall take place during clinical hours (Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays). Federal holidays include the following: New Year s Day, Washington s Birthday, Martin Luther King s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays. Coordination with OBVAMC for Equipment Installation and Training Services Contractor shall be required to coordinate with the OBVAMC Contracting Officer s Representative (COR) (to be determined after the award of the delivery task order) for scheduling the setup and training services. TESTING AND CERTIFICATION Upon completing installation of the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. GOVERNMENT ACCEPTANCE TEST Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. The Government Acceptance Test shall be performed at a mutually agreed date and time. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test and furnish a copy to the COR before Contractor s Representative departs the VA premises. Payments can be withheld until final acceptance by the Government. WARRANTY REPAIR SERVICE One year of support and software maintenance is included. EQUIPMENT MANUALS The Contractor shall furnish User Manual and reference guides for the specified equipment. PRODUCT MODIFICATION, REMOVAL OR RECALL: If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer: Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following: Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation. Reasons for modifications, removal or recall. Necessary instructions for return for credit, replacement or corrective action. b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified c. Contractor shall be responsible for any costs associated with the above. INVOICE AND PAYMENT Contractor shall invoice the OBVAMC in arrears only after the completion of all Deliverables identified in this Statement of Work. Invoice shall be properly prepared and sent electronically to the VA Financial Service Center at: www.tungsten-network.com/US/en/veterans-affairs/. The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details: Deliver task order number Description of the supply/service rendered. Billing period/date when the supply/services were rendered. Invoice number and date Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded. Notes: invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted. End of Statement of Work

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