36C25621Q0050 – Sources Sought – 6515–580-21-1-167-0002 Ferroguard Wall-Mounted Assure & Patient Screener

Sep 30, 2020 | Sources Sought

DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE (NCO) 16
MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS

REQUEST FOR INFORMATION
36C25620Q0050
BACKGROUND:
The Houston VAMC has a requirement for the following BRAND NAME OR EQUAL supplies:
Manufacturer
Stock #
Item Description

Ferroguard wall-mounted assure

Ferroguard patient screener

REQUESTED RESPONSES:
The intent of this Request for Information is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following:
Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status.
If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description.

If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI.

CONTACT INFORMATION AND RESPONSE DUE DATE:
Please email all responses to winston.graber@va.gov. Please respond to this RFI no later than Sept. 6, 2020.

DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.

STATEMENT OF WORK (SOW)

GENERAL INTENTION

Contractor shall furnish including but not limited to all labor, materials, parts, equipment, tools, transportation, and supervision to provide the Michael E DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 with wall-mounted detection devices and patient screeners, brand name Glomax Ferroguard , or equal product with the same product specifications and features as the Glomax Ferroguard System. The Contractor shall provide all necessary services including but not limited to setup, configuration, calibration, and installation, and staff training to get the specified equipment working properly. The Contractor shall provide all necessary training to the designated VA employees on how to use the installed equipment after the installation and setup were complete. The equipment, all of its accessories, and supplies that come with the equipment shall be brand new. All work shall be done in a first-class manner. The equipment, all necessary services related to setup, configuration, calibration, installation, and training services are hereinafter collectively referred as Deliverables . All Deliverables shall be delivered preferably within 30 days and as free on board (FOB) destination.

PRODUCT SPECIFICATIONS AND FEATURES

The Glomax Ferroguard system, all of its accessories, auxiliaries, and supplies shall be brand new (No refurbished products will be accepted). The system shall have the following specifications and features including but not limited to:

Ferroguard Assure is an advanced ferromagnetic detection safety system for MRI facilities. It is installed in Zone 3, at or before the MRI door. Its purpose is to alert facility staff to the presence of ferromagnetic risk items approaching the MRI room doorway. Ferroguard s unique Visual Early Warning (ViEW®) technology provides clear warning of approaching risk items by means of its intuitive traffic-light display. A secondary audible alert provides an additional warning if the primary visual alert is ignored and a ferromagnetic item reaches the door threshold.

The wall mounted Ferroguard Assure sensor units contain highly sensitive magnetometers that detect changes in the MRI fringe field caused by the presence of moving ferromagnetic objects in their vicinity. The magnetometers are passive. They monitor magnetic fields only and do not emit any magnetic field themselves.

Ferroguard Assure is installed by Metrasens approved installation engineers. Pre-installation preparation must be conducted by the facility, including connection of the facility s AC power. It is permanently kept switched on and active in normal use.

Power supply:
Ferroguard Assure requires AC power connection. The AC power is connected to the Hub Unit via an isolation switch (not supplied) as shown in the figure. Ferroguard Assure should be kept permanently switched on. Isolation from the facility AC power is by means of the isolation switch. The isolation switch and wiring to the Hub Unit are not a part of the product and are the responsibility of the facility to maintain.

Environmental Conditions:
· Ferroguard Assure is to be operated indoors only (pollution degree 2)
· It can be operated at any altitude up to 2000m
· Ambient temperature 5°C to 40°C humidity 20% to 90% (non condensing)
· Permitted voltage range 100 V AC to 240 V AC,47 to 63 Hz
· Temporary overvoltage must not exceed 264 V
· Equipment will withstand transient over voltages in accordance with category 2 of IEC 60364-4-443

DELIVERY, WORK HOURS, AND COORDINATION WITH MEDVAMC FOR SETUP AND TRAINING SERVICES

Delivery Timeframe:

All Deliverables shall be delivered to the MEDVAMC preferably within 30 days from the Contractor s receipt of a delivery task order from the Contracting Officer.

Shipping and Handling: Shipping and handling shall be FOB destination. Contractor shall
not make partial delivery unless the Contracting Officer specifies otherwise.

Work Hours

All work and delivery shall take place during normal working hours which is defined as Monday through Friday, 8:00 am to 4:30 pm excluding weekends and federal holidays. Federal holidays include the following: New Year s Day, Washington s Birthday, Martin Luther King s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any days declared by the Government as holidays.

Coordination with MEDVAMC for Equipment Installation and Training Services

Contractor shall be required to coordinate with the MEDVAMC Contracting Officer s Representative (COR) (to be determined after the award of the delivery task order) for scheduling the setup and training services.

TESTING AND CERTIFICATION

Upon completing installation of the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

GOVERNMENT ACCEPTANCE TEST

Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. The Government Acceptance Test shall be performed at a mutually agreed date and time. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test and furnish a copy to the COR before Contractor s Representative departs the VA premises. Payments can be withheld until final acceptance by the Government.

WARRANTY REPAIR SERVICE

One (1) year warranty for hardware

EQUIPMENT MANUALS

The Contractor shall furnish User Manual and reference guides for the specified equipment.

PRODUCT MODIFICATION, REMOVAL OR RECALL:

If any product awarded under this solicitation requires modification, is removed or recalled by the Contractor or manufacturer, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the Contractor or manufacturer:

Notify the Contracting Officer, in writing, by the most expeditious manner possible. Provide two copies of the notification which shall include, but not be limited to the following:

Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation.
Reasons for modifications, removal or recall.
Necessary instructions for return for credit, replacement or corrective action.

b. Provide the above information to all agencies and VA Facilities who purchased the product. The Contracting Officer shall be provided a copy of the notification in b. above, and a list of all agencies and/or VA facilities notified
c. Contractor shall be responsible for any costs associated with the above.
INVOICE AND PAYMENT

Contractor shall invoice the MEDVAMC in arrears only after the completion of all Deliverables identified in this Statement of Work.

Invoice shall be properly prepared and sent to the VA Financial Service Center at: P.O. Box 149971. Austin, Texas 78714-8971. The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:
Deliver task order number
Description of the supply/service rendered.
Billing period/date when the supply/services were rendered.
Invoice number and date

Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded.

Notes: invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

End of Statement of Work

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