36C25620Q1185 – Sources Sought – 8910–Bread and Bakery NFS DAIRY PRODUCTS

Aug 21, 2020 | Sources Sought

DEPARTMENT OF VETERANS AFFAIRS
VETERANS INTEGRATED SERVICE NETWORK (VISN) 16
CENTRAL ARKANSAS VETERANS HEALTHCARE SYSTEM

REQUEST FOR INFORMATION
36C25620Q1185
BACKGROUND:
The Little Rock VAMC has a requirement for the following Bread and Bakery Product Services:
Scope: Contractors shall provide all necessary labor, materials, equipment, and supervision necessary to produce and deliver bread and bakery products for CAVHS Nutrition and Food Services (NFS) and Veterans Canteen Service (VCS).
Contract Performance Period:
Contract period will consist of October 1, 2020 – September 30, 2021.
Delivery:
Delivery to CAVHS may consist of four (4) separate points and times since customers at each location will consist of both NFS and VCS. Contractor will be required to deliver to NFS points five times per week excluding Wednesdays and Sundays. Contractor will be required to deliver before 8:00 am each time. Contractor will not be required to deliver products on national holidays. The following is a list of federal holidays that are observed during work weeks, even if the date falls on a week-end: New Year s Day, Martin Luther King Jr s Birthday, Washington s Birthday, Memorial Day, Independence day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day.
Central Arkansas Veterans Healthcare System – Delivery Locations
Nutrition and Food Service
1. John L. McClellan Memorial Veterans Hospital
4300 West 7th Street
Little Rock, AR 72205
a. Nutrition and Food Services-Delivery Hours: between 6:00 a.m. 8:00 a.m.
b. Delivery Location: Main Kitchen
c. Frequency of Delivery: Monday, Wednesday, Friday

2. Eugene J. Towbin Healthcare Center
2200 Fort Roots Drive
North Little Rock, AR 72114
a. Nutrition and Food Services-Delivery Hours: between 6:00 a.m. 8:00 a.m.
b. Delivery Location: Main Kitchen
c. Frequency of Delivery: Monday, Wednesday, Friday

Veterans Canteen Service
1. John L. McClellan Memorial Veterans Hospital
4300 West 7th Street
Little Rock, AR 72205
a. Canteen Delivery-Delivery Hours: between 6:00 a.m. 8:00 a.m.
b. Delivery Location: Canteen Kitchen
c. Frequency of Delivery: Monday, Wednesday, Friday
2. Eugene J. Towbin Healthcare Center
2200 Fort Roots Drive
North Little Rock, AR 72114
a. Canteen Delivery-Delivery Hours: between 6:00 a.m. 8:00 a.m.
b. Delivery Location: Canteen Kitchen
c. Frequency of Delivery: Monday, Wednesday, Friday

Ordering:
Orders will be placed by assigned authorized individuals from each delivery point. Orders may be placed by phone, fax, mail, or EDI. If the contractor is not already set up as an EDI Vendor, they may be set up by contacting the VA Austin Automation Center at (512) 326-6931. Orders are based on patient load and amounts will increase or decrease in conjunction with hospital census. Contractor should contact individual delivery points to determine if it is practical for contractor to check stock of breads on hand so an adjustment may be made to prevent having too much on hand or having too little (requiring additional delivery).

REQUESTED RESPONSES:
The intent of this Request for Information is to establish sources in order to define the procurement strategy. Interested contractors are requested to respond in accordance with the following
Please respond to this RFI if you are capable of providing the brand name products listed in the attached Price/Cost and delivery schedule in accordance with the specifications found in the background section above. In the response please cite business size status.

CONTACT INFORMATION AND RESPONSE DUE DATE:
Please email all responses to William.Shaver@va.gov. Please respond to this RFI no later than 07:00 Central Standard Time on Wednesday, August 26, 2020.
DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.

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