36C25521Q0265 – Sources Sought – 6640–36C255-21-AP-0901 KC- Microscope High Definition Cameras/Histology section 589-21-2-1792-0064 (VA-21-00028888)

Mar 20, 2021 | Sources Sought

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 333314 (size standard of 500 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following, or brand name equal:
Equipment Needs: Name brand or equal to Lumenera’s INFINITY5-5 camera (INF5-5C).

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SUBCLIN
Description
QTY
0001

Infinity 5-5 color cmos digital camera, HDMI and USB3 output, 8bit and 12bit modes, with Infinity Analyze and Infinity Capture software. TWAIN driver for direct acquisition via PACS or LIS.
6

0001AA
Five Year Camera Warranty
NSP

0001AB
On-site installation and Calibration
NSP

0001AC
On-Site Training
NSP

Intent: Kansas City VA is requesting six high performance microscope cameras with capture and analyze software for the pathologists that are VA OIT TRM approved.

This is a Name Brand or Equal to the Lumenera’s INFINITY5-5 camera requirement.
Microscopy camera must have at least 5 megapixels to provide high speeds at high resolution
Camera must perform in a wide range of applications.
Must have fast focusing at high frame rates of up to 75 frames per second
Camera must have dual output to HDMI and high-speed USB 3.1 or USB 2.0 to allow connection to both a computer and HDMI TV or monitor for applications where knowledge sharing is critical.
Camera must provide simultaneous Live Viewing on Computer and HDMI Monitor. This is, the camera can directly connect to an HDMI monitor, or to a PC via USB 3 for image preview and capture
Camera software must allow for routine imaging needs, including camera setting adjustments, live preview, image capture, and video clips.
Camera must ensure accurate color reproduction
Camera must include full five-year warranty on all microscopy cameras
Camera must have Sony Pregius global shutter sensor technology color or monochrome IMX252 Global Shutter CMOS sensor with 2/3 optical format providing a resolution of 2464 x 2056 using 3.45 x 3.45 m pixels
Camera must be having selectable 8 or 12-bit pixel data
On-camera buttons for power, white balance and image capture
Software must be compatible with Windows 10 and 64-bit operating system
Camera must have a coupler of 0.6x – 0.7x
Must include TWAIN driver for direct acquisition via LIS
On-site training of pathology staff upon completion of installation
Calibration of the equipment must be included
The capture and analysis software must be VA OIT TRM approved
Vendors providing a quote to this requirement shall provide a Cerner Compatibility Statement (CCS)from the OEM of the equipment. The CCS must include the following:
An OEM attestation that the product proposed is Cerner verified. The statement must be dated within 60 days of the quote to ensure it is recent and accurate.
A list of healthcare organizations that have deployed the device/system with the Cerner EHR.
Details related to any data to be transmitted to Cerner.
The statement must provide an OEM point of contact for questions or concerns related to Cerner compatibility.
The proposal must declare if the device/system does not connect to the network or electronic medical record.
Vendor bids that do not include a CCS directly from the OEM will be disqualified.

Delivery and Installation
Contractor shall deliver all equipment to the Kansas City VA Medical Center Pathology and Laboratory Medicine Service, Anatomic Pathology Section, room M1.481 at 4801 Linwood Blvd, Kansas City, Mo 64128.
Vendor shall install the equipment.
Package items to prevent damage or deterioration during shipment, handling, storage and installation.
The information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications, or brand name equal.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your DUNS number.

Responses to this notice shall be submitted via email to Tracie Raggs at tracie.raggs@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Thursday, March 25, 2021 at 2359 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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