The VA Iliana Healthcare System in Danville Illinois is seeking sources with the capability to furnish all labor, materials, equipment, transportation and supervision necessary to provide initial inventory of mats in the styles, sizes and quantities; and ongoing cleaning, maintenance and replacement services.

The NAICS code for the solicitation to be released is 812332, with a size standard of $41.5 million.

Contractor shall respond with their capabilities, business size and socioeconomic status under the NAICS Code listed above.

SDVOSB AND VOSB STATUS:
For SDVOSBs/VOSBs: In order to receive credit, the Offeror shall submit a statement of compliance that it qualifies as an SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database https://vetbiz.va.gov/

Responses shall be due by 4PM CDT on Friday August 20,2021. Responses shall be sent to kevin.adkins@va.gov

A. GENERAL REQUIREMENTS:
The Contractor shall provide all labor, materials, equipment, transportation and supervision necessary to provide initial inventory of mats in the styles, sizes and quantities; and ongoing cleaning, maintenance and replacement services at Veterans Affairs Illiana Health Care System (VAIHCS), Danville, Illinois. The C&A requirements do not apply, and a security accreditation package is not required.
MAT SIZES, QUANTITIES AND COMPONENT SPECIFICATIONS:
Rubber: 100% Nitrile Rubber
Floor Side Pattern: Hugger waffle-grid design
Certified Safe: Certified High-Traction by the National Floor Safety Institute. Mat design to resist slips, trips-and-falls.
Non-Flammable: Product must pass Federal Flammability Standard DOC FF 1-70, per testing by Professional Testing Laboratory Inc.
Quantity, size, and type shall be as follows:
Location
Quantity
Mat Size
Building 58
1
4×6

1
3×10
Building 98
2
3×5

4
4×6
Veteran s Village
12
4×6

6
3×5
Building 102
13
3×5

2
3×10
Building 103
1
3×10

2
4×6
Tramways
6
4×6

4
3×5
Building 125
2
3×5

1
3×10
Building 60
2
4×6

2
3×5
Building 14
2
4×6

2
3×10
Extra Mats
2
Each size

C. PERFORMANCE REQUIREMENTS:
1. The Contractor shall provide an initial approximate inventory and submit for review the styles, sizes and quantities of mats the quantities and locations with the COR. It is strongly encouraged the Contractor conducts a pre-quote walk-through.
2. The Contractor shall perform initial placement of mats at designated locations throughout the VA medical center.
3. The contractor shall clean, sanitize, maintain, and replace mats once per week unless otherwise noted.
4. Contractor shall remove soiled mats and replace them with clean, sanitized mats.
5. Soiled mats shall be professionally cleaned and returned to inventory stock.
6. When mats are replaced, if the replacement mat is temporarily left in a rolled state will not be left in a manner that will create a hazardous condition such as a slip, trip or fall.
7. VAIHCS reserve the right to add additional or remove mat locations as desired at the price outlined in price sheet.
BACKGROUND:
Veterans Affairs Illiana Health Care System (VAIHCS), Danville, Illinois provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. VAIHCS provides a full range of specialized medical services.
PLACES OF PERFORMANCE:
1.
VAIHCS
1900 E. Main St.
Danville, IL. 61832

HOURS OF OPERATION: The contractor shall provide the services identified in this contract between the hours of 8:00 AM and 4:30 PM, once a week per location, except when a Federal holiday falls on said day, in which case service will be provided Tuesday. The holidays observed by the Federal Government are:
New Year s Day;
Martin Luther King s Birthday;
Washington s Birthday
Memorial Day;
Independence Day;
Labor Day;
Columbus Day;
Veterans Day;
Thanksgiving Day;
Christmas Day;
Juneteenth and
Any other holiday specifically declared by the President of the United States to be a national holiday.
G. CHECK IN/SECURITY:
1. Check In:
a. The Department of Veterans Affairs location is a Government facility requiring proper identification for all personnel entering the grounds/facilities. Contractor shall be required to comply with all security and personnel identification processes at each facility.
Contractor Check-In: The contractor’s employees shall report to the location s designated VA Contracting Officer s Representative (COR), prior to the performance of each service.
Security:
a. Contractor personnel coming on station must check in with police at the entrance of building 102 prior to beginning work on station.
b. Contractor and Staff shall comply with all VA security requirements.
c. Contractor personnel shall report to the COR any information or circumstances of which they are aware that may pose a threat to the security of Department of Veterans Affairs personnel, contractor personnel, resources and classified and unclassified information.
d. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or their contractor owned or privately owned vehicle while on the property of the VA.
e. If the Contracting Officer (CO) finds it in the best interest of the Government he/she may at any time during the performance of this contract order the Contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons or violation of on-site building rules. In the event that it becomes necessary to replace any Contractor personnel for any of the above reasons, the Contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These charges will not be billable to the Government.
f. In the event of an accident on the Department of Veterans Affairs property or involving Government personnel or property, the Contractor shall submit a report immediately to the COR in letter form that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.
g. The Contractor shall not hold any discussions or release any information relating to the contract to anyone not having a direct interest in performance of this contract, without written consent of the CO. This restriction applies to all news releases of information to the public, industry or Government agencies.
h. The Contractor shall not advertise information about projects preformed for this contact without Government review and approval. Advertisement is considered but not limited to promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, newspapers and similar promotions.
i. The Contractor will be provided a visitors access badge for building access.
ADMINISTRATIVE:
1. Federal holidays or weekends:
a. Unless directed by the COR, work at the site(s) shall not take place on Federal holidays or weekends. When a holiday falls on Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the U.S. Government agencies.
2. Deliverables:
a. A service ticket with an itemized list of all mats removed, replaced, and location shall be completed by the contractor and provided to the COR upon completion of each weekly service at each location.
3. Invoice:
a. Payment will be made monthly in arrears upon receipt of a consolidated properly prepared, itemized invoice and submitted to VA Electronic Payment System http://www.fsc.va.gov/einvoice.asp for certification by the COR. Contractor will only invoice for mats that are replaced/sanitized.
b. A properly prepared invoice will contain:
Invoice Number and Date
Contractor s Name and Address
Accurate Purchase Order Number
Itemization of mats serviced
Dates service performed
Locations of service performed
Total amount due
c. A consolidated invoice will be prepared for all facilities serviced. Invoices are submitted monthly in arrears.