36C25220Q0873 – Sources Sought – C1DA–USP800 Pharmacy Compliance Commissioning, 537-18-156

Sep 10, 2020 | Sources Sought

Page 4 of 4

1. INTRODUCTION: THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461. This is a Request for SF330s for Architect/Engineer (A/E) Design Services for Project Number 537-18-156, USP800 Pharmacy Compliance Commissioning Services, at the Jesse Brown VA Medical Center located in Chicago, Illinois.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED via beta.sam.gov. A request for proposal will be issued directly to the top-rated firm for which negotiations will commence in accordance with FAR Part 36. The anticipated A/E design services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, VA Acquisition Regulation (VAAR) 836.6 and VA Acquisition Manual (VAAM) 836.6.

2. MILEAGE RESTRICTION: In Accordance with VAAR 805.207, this procurement is
restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) located within
a 500-mile radius of the Jesse Brown VA Medical Center which is located at 820 S. Damen Avenue, Chicago, IL 60612. The 500-mile restriction will be verified by using the website https://www.freemaptools.com/radius-around-point.htm and verifying the distance from the firm s primary or satellite office location, from which most of the design services will be performed, to the Jesse Brown VA Medical Center campus.

3. DESCRIPTION: The Jesse Brown VA Medical Center consists of a 200-bed acute care
facility and four Community Based Outpatient Clinics (CBOCs). The Jesse Brown VA Medical Center provides care to approximately 62,000 enrolled veterans who reside in the City of Chicago and Cook County, Illinois, and in four counties in northwestern Indiana. The medical center admits more than 8,000 inpatients and serves more than 500,000 outpatients visits annually.

For Project Number 537-18-156, USP800 Pharmacy Compliance Commissioning Services, the Architect-Engineer (A-E) shall provide Professional Commissioning Services for the remodeling of the existing in-patient pharmacy located on the 3rd Floor of Bldg. 1B at the Jesse Brown VA Medical Center. The contracted firm shall provide certified commissioning professionals and services for the design phase and the construction, start-up, acceptance, training and warranty phase for remodeling existing in-patient pharmacy located at the 3rd floor of existing Building 1B. The commissioning professional services shall meet all requirements of the latest edition of the US Department of Veteran Affairs, Office of Construction and Facilities Management Whole Building Commissioning Process Manual.

Anticipated Period of Performance: 194 calendar days.
Contract Type: Firm-Fixed-Price
Estimated Magnitude of Construction: $2,000,000 and $5,000,000
NAICS Code: 541330 Engineering Services
Size Standard: $16.5 Million

4. VETBIZ & SAM: in accordance with VAAR 819.7003, at the time of SF330 submission and prior to award of any contract, the offeror must represent to the contracting officer that it
is a:
SDVOSB eligible firm;

Small business concern under the North American Industry Classification System
(NAICS) code assigned to the acquisition; and

SDVOSB listed as verified in VIP at: https://www.vip.vetbiz.gov

Additionally, all eligible firms must be registered and current in the System for Award
Management (SAM) database in order to be evaluated and eligible for contract award. If the
firm is not registered in SAM; you may register online at https://www.sam.gov.

5. EVALUATION FACTORS: selection criteria will be based on the following factors in
Descending order of importance in accordance with FAR 36.602-1 and VAAM M836.602-1:

Professional qualifications necessary for satisfactory performance of required services;

Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

Capacity to accomplish the work in the required time;

Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and

Whenever post-award construction services will be required of the AE firm, potential contractors will be evaluated on experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for AE services;

The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses and other types of small businesses as subcontractors.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above in order to rank interested and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

Additionally, keep in mind the submission requirement restrictions outlined in #8 below
when addressing evaluation factors.

6. SELECTION PROCESS: in accordance with FAR 36.6, SF330s will be evaluated by the
evaluation board using the evaluation factors identified in this announcement. After SF330s
have been evaluated, discussions/interviews will be held with at least three of the most highly
qualified firms. After discussions conclude, the evaluation board will evaluate the
qualifications of the firms using the same evaluation factors, taking into consideration both
the SF330 submission and subsequent discussions, to select the most preferred firm from the
firms considered to be the most highly qualified. Negotiations will then begin with the most
preferred firm.

7. LIMITS ON SUBCONTRACTING: in accordance with VAAR 852.219-10 VA Notice of
Total Service-Disabled Veteran-Owned Small Business Set-Aside under 852.219-
10(a)(1)(v), it states:

The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable.

For clarification, 13 CFR 125.6 states in the case of a contract for services (except
construction), it (i.e. SDVOSB) will not pay more than 50% of the amount paid by the
government to it to firms that are not similarly situated. Any work that a similarly situated
subcontractor further subcontracts will count towards the 50% subcontract amount that
cannot be exceeded.

8. SUBMISSION REQUIREMENTS: interested and eligible firms should submit their current SF330 as follows:
One (1) electronic pdf copy via email:

i. Send to; peter.roskowski@va.gov

ii. Size limitation is 8MB;

The SF330s are due on September 24, 2020 at 5:00 PM (CST) by email
Acceptable electronic formats (software) for submission of SF330 packages:

(a) Files readable using the current Adobe Portable Document Format (PDF);
(b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater;
(c) SF330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of twenty-five (25), single-sided, single-spaced, and numbered pages. If more than twenty-five (25) single-sided pages are submitted, all pages after twenty-five (25) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger;
(d) Please note that we can no longer accept .zip files due to increasing security concerns.
The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP type in SF330 in the Find a Form block and click on search.

9. NO FAX OR MAIL RESPONSES WILL BE ACCEPTED: personal visits for discussing this announcement will not be entertained or scheduled. Questions may be directed only by email
to peter.roskowski@va.gov.

Peter (John) Roskowski
Contracting Officer
Email: peter.roskowski@va.gov

This content is provided for members of the U.S. Veteran Business Alliance by Bidspeed

Bidspeed helps small business contractors win government contracts by dynamically combining several thousand publicly available data sources to provide detailed information and intelligence to government contractors, agencies, and advocacy organizations.