36C25220Q0748 – Sources Sought – 6515–Eye Ultrasound System Ellex Brand Name or Equal

Jul 31, 2020 | Sources Sought

THE VAMC MILWAUKEE REQUIRES AN EYE ULTRASOUND UNIT THAT IS THE ELLEX
EYE CUBED SYSTEM OR AN EQUIVALENT SYSTEM. THE REQUIREMENTS ARE LISTED
BELOW.
IF YOU WISHED TO BE CONSIDER FOR THIS PROCUREMENT, PLEASE
EMAIL A RESPONSE TO THIS NOTICE THAT DEMONSTRATES YOUR ABILITY TO
MEET THE REQUIREMENTS TO AMY.BURGER@VA.GOV BY AUGUST 10, 2020.

Statement of Work (SOW) for Ellex Company Eye Cube
Background
The Clement J. Zablocki VA Medical center is looking to replace the eye ultrasound system that is at end of life. The new system should be able to integrate with our EMR system and provide a detailed view of the inner eye. This new system will help ophthalmologist and ultrasound technicians diagnose eye disorders and diseases. This system should come with four different configurations to scan the eye.
2.0 Applicable Documents
The contractor shall fill out the following documents to be considered for this procurement:

3.0 Requirements
One (1) Ellex Eye Cubed Brand Name or Equal
3.1 Physical Requirements
The unit shall weight no more than 15 kg
The width shall be no more than 400 mm
The depth shall be no more the 450 mm
The height shall be no more than 200 mm
3.2 Electrical Requirements
The system shall operate at 115 VAC, 60Hz, 20 amps
3.3 Software Requirements
System shall be compatible with windows 10

3.4 System Components and Accessories
The contractor shall provide the eye cubed system, accessories, related training, warranty and maintenance services identified below. Contractor shall deliver the eye cubed system, system related documentation and any accessories, training or maintenance services to the delivery points specified in the below section.

EyeCubed V4 Console
Wide screen high resolution monitor minimum of 1920 x 1200

A-Biometry A-Scan Probe
Axial length biometry with multiple IOL formulae
Holladay-I TM, Hoffer-Q TM, and SRK-T TM and Haigis
10MHz probe with internal fixation light for immersion and contact techniques
Includes ability to print A-scan echo patterns and IOL calculations

B- 10MHz Posterior Segment probe
Diagnostic B-scan + cross-vector A-scan with ruler in mm
10MHz sealed B-Probe for true real-time scans at 25 frames/sec
Electronic cross-hair measurements with variable velocities

D-Diagnostic A-Mode Probe
Standardized diagnostic A-scan for tissue characterization
8MHz parallel beam A-scan probe
Electronic measurements with variable velocities
Automatic tissue sensitivity gain reset function

U-40MHz UBM Wide Field Anterior Segment
Diagnostic B-scan with ruler in mm
40MHz UBM B-probe for true real-time scans
Electronic measurements with variable velocities
Provides wide-field imaging of anterior segment structures

EyeCubed Cart SI

DICOM
Able to query/retrieve modality work list from the EMR and be able to store DICOM objects to the EMR and PACS.

Quantity (7) Spare 10MHz B-Probe

Quantity (7) Space Biometry A-Probe

Quantity (10) Immersion Shell Adult

Quantity (4) ClearScan Immersion Bags for 40MHz Probe (10/box)
ClearScan® is an innovative single-use ultrasound probe cover. Consisting of an extremely thin film that is acoustically invisible, ClearScan® provides distortion free ultrasound imaging with the added benefit of patient comfort. In addition, the ClearScan® conical shape enables the safe and effective examination of alley quadrants without causing corneal abrasion.

UPS- Uninterruptible Power Supply

Quantity (2) Service Manuals

In-Service Training
Provide in-service to a minimum of 9 staff
In-service shall take place during normal business hours
Shall provide a day of follow-up training to staff

Standard Manufacturer s Warranty
Each Eye Cubed System carries a full 2-YEAR WARRANTY on all components including peripheral accessories included in the EyeCubed System purchase. Peripheral accessories typically included in the original purchase and thereby included in the 2-year warranty include: A-scan probes, B-scan probes, printer, monitor, equipment cart, keyboard, mouse, power transformer, scleral shells, and footswitch. If warranty service is required, Ellex Inc. will pay all shipping charges to repair or replace defective equipment. One (1) Preventive Maintenance visit per year (to be scheduled by customer). There are no fees for loaner components required while under warranty

Trade-In Credit

4.0 Delivery and Acceptance
4.1 Delivery
The contractor shall deliver and install the product. After contacting COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product and the installation within 30 days of award. All quantities are listed above that should be delivered.

They shall be delivered to the following address:
Attn: Eye Clinic
Clement J. Zablocki VAMC
Building 111, warehouse
5000 West National Avenue
Milwaukee, WI 53295

4.2 Testing and Certification
Upon completing delivery and installation the contractor shall pre-test the entire system to verify that the system meets the manufacturers technical specifications and performance capabilities as set forth in the operator manuals, passes all internal diagnostics test, and VA requirements as set forth in this SOW. After pre-testing has been successfully complete the contractor shall contact the COR/Biomedical representative at the delivery site in writing that the system has met all requirements and is ready for Government testing and final acceptance by VA.

4.3 Government Acceptance Testing
The contractor shall provide acceptance letter to the COR for approval. This will indicate government acceptance of the system and the beginning of the 12-month warranty period for that system.

If the system does not pass the government acceptance test, the contractor shall return the system delivered and deliver a new system at no cost to the government.

5.0 Response Time
Contractor shall respond with two (2) hours of notification to the customer service department
If the problem cannot be solved by phone the contractor shall commence work with on-site physical response within 24 hours of receipt of first notification or as approved by COR
6.0 Information Security
Contractor must have an approved national Business Associates Agreement (BAA).

7.0 Place of Performance
The place of performance will be at Clement J Zablocki VA Medical Center, Milwaukee, WI.
8.0 Period of Performance
All hardware and software shall have a full warranty period of 12 months. VA shall be entitled to all software updates to fix bugs and safety issues if that version of software is being supported by contractor.

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