Attachment 1: Combined Synopsis-Solicitation for Commercial Items
VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5
Original Date: 10/12/17
Revision 04 Date: 06/10/20
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.
This solicitation is set-aside for Service-disabled veteran-owned small business.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees.
The FSC/PSC is 7195.
The Network Contracting Office (NCO) 10 is seeking to purchase WINCO 6240 Inverness 24 Hour Treatment Chairs, IV Poles, and Installation with removal of old chairs.
All interested companies shall provide quotations for the following:
Unit of Measure
WINCO 6240 INVERNESS 24 HOUR TREATMENT CHAIR
DUAL SWING ARMS,
500 LB WEIGHT CAPACITY,
SEAT WIDTH 26″,
SEAT DEPTH 21″ RECLINING,
HEAT AND MASSAGE OPTION
PREMIUM FOLD DOWN SIDE TABLE BOTH SIDES OF CHAIR
UPHOLSTERY MUST BE BLEACH CLEANABLE MINIMUM 10:1 DILUTED SOLUTION.
-Back: Group G INV Putty – 54
-Seat: Group E STX Plata – 97
-Leg/Foot Rest: Group E STX Plata – 97
-Arms: Group G INV Putty – 54
-Head Rest Cover: INV Putty – 54
IV POLE LEFT SIDE INSTALLATION AND ATTACHEMENT
OUTPATIENT DIALYSIS CENTER
7000 EUCLID AVENUE
1ST FLOOR OF BUILDING
NO DOCK ON SITE
TRUCK WITH LIFT GATE NEEDED
10701 EAST BLVD
2ND FLOOR OF BUILDING
DOCK ON SITE
TRUCK WITH LIFT GATE MAY BE NEEDED MUST
STATEMENT OF WORK (SOW)
Replacement Treatment recliners Module J and Dialysis Center
FY2021 – 541-21-2-585-0221
1. Contracting Officer s Representative (COR). Certificate valid to July 2021.
Name: Katrina Russell
Section: Interior Designer, Architecture and Design Section, Engineering Service
Address: 10701 East Boulevard, Cleveland OH 44106
2. Contract Title.
New 24 hour treatment recliners for Module J, Oncology infusion suite, and the Outpatient Dialysis Center, and Inpatient Dialysis Center. These are to match the existing recliners in the Dialysis center and Oncology infusion center. Oncology and Dialysis nurses would like to update their existing recliners with the same model chair. Winco Inverness 24 hour treatment chair. Model # 6240, heat & massage, premium upholstery, premium tables both sides.
Nursing staff in the Module J, Oncology infusion suite located at 10701 East Blvd, 2nd floor and the Outpatient Dialysis Center located at 7000 Euclid Avenue are in need of new recliners that will hold up to the daily disinfectant/bleach cleanings at 3 times a day and 7 days a week use for up to 12 hours a day. They also need recliners that fit the patient population of 6 -4 . Chairs are to meet the stringent cleaning regiment of an oncology infusion center. Cleaning agents are very harsh and parts of the chair, metal, chair undercarriage, upholstery, and tables as well as mechanisms are to withstand harsh chemical cleanings. The arms of the recliner must swing out to make sure that all bodily/chemo fluids have been cleaned from the chair. The chair must have heat and massage capabilities to allow for comfort of the patient while in treatment.
Delivery and installation of 60 EA Winco 6240 Recliners 4 EA with IV POLE LEFT SIDE with removal of old chairs.
Delivery and installation shall occur during off peak hours (evenings after 2:00 pm and Saturday) 2 deliveries may be required at each location to allot for any old chairs being used at the time of delivery. This is due to space constraints and patient volume at each location.
5.1 Recliner requirements basis of design: Winco 6240 Inverness 24 hour treatment chair
Qty 60, of the 60, Qty of 4 to have left side IV pole and attachment.
IV POLE LEFT SIDE and attachment for 4 of the recliners only
o Overall Height 51.75
o Overall width 34.5 not including the tables
o Seat height to be 21 to max 26 from the floor.
o Seat width to be 24 to 26 wide
o Seat depth to be 20-22 deep
o Armrest height 32.5 high
Must be rated at 500 lbs weight capacity
Dual 180 degree Swing away arms with foot operated bilateral release
Trendelenburg mechanism with bilateral access
o Able to swing arms while chair is in Trendelenburg function
Bleach cleanable vinyl. PVC free urethanes and silicone will not be accepted as an option for upholstery coverings even if approved for bleach cleanability.
Personalized dual vinyl coordinates selected.
-Back: Group G INV Putty – 54
-Seat: Group E STX Plata – 97
-Leg/Foot Rest: Group E STX Plata – 97
-Arms: Group G INV Putty 54
-Head Rest Cover: INV Putty 54
Dual side tables, flip down mechanism
o Slim line that extends 1 from the side of the chair.
o Hinge design allows easy cleaning and prevents pinch points
o Table to have incorporated lip limit fluid run off.
o Dimensions: 16 wide x 10.75 deep
Push bar handle
o Front 5 fixed locking
o Back 5 swivel locking
Bilateral recline handles with infinite backrest.
o Gas cylinder and spring supported mechanism
o Push back models will not be accepted
Heat and Massage option:
o Two separate pads warm the seat and back.
o Heat – Automatic shut off 60 minutes or no less than 45 minutes
o Massage – Automatic shut off 20 minutes, no less will be accepted
Full recline depth to be no less than 72 and no more than 76
Weight capacity 500 lbs
Chair must be easy to clean by the nursing staff. Chair should come apart with easy intuitive levers, should not be overly complicated with intricate seams, pull chair apart, flip recliner over completely to clean should not be a designed way to clean the chair.
Recliner when in use should not have loose parts
Field replaceable parts including heating mechanism, tabletops, table mechanisms seating covers, ect.
Warranty on chair to include at minimum, 1 year full warranty, 3 year limited warranty mechanism, limited lifetime on the chair frame.
5.2 Installation of furniture
Cleveland VA Medical Center is aware of 3 previously utilized local installation contractors available that have been vetted through security with the VA medical center.
Great Lakes Installation
Warehouse located in Akron Oh
Office: (330) 352-6062
APG Office Furnishings
Warehouse located in Old Brooklyn, OH 44130
JTC Installations Inc.
Warehouse located in Valley City OH 44125
Coordination with local Installer is required. There is no storage or staging area available on site.
Installation to Outpatient Dialysis Center @7000 Euclid Avenue, qty 25 chairs must be delivered after 2:00 pm Monday through Friday off peak hours. Cannot install before this time. This location does not have a dock. Truck with lift gate is needed.
Installation to VA Medical Center Oncology and Infusion Center @ 10701 East Blvd, Qty 20 chairs must be delivered after 4:00 pm Monday through Friday off peak hours. Cannot install before this time. This location does have a dock. But alternative drop off locations available. Truck with lift gate needed.
Contractor will be responsible for loss or damage of furniture while in transport or in storage.
5.3 Coordination with VA Personnel
Installer shall contact COR when shipment is arriving at the selected warehouse. They can coordinate installation and removal of the old existing recliners.
5.4 Miscellaneous Requirements
All staff on VA property will be required to have a visible identification badge.
All staff on VA property must adhere to any CDC guidelines and wear a mask and any additional protective gear requested by the medical center to complete job.
All staff on VA property will be required to conduct their business in a professional manner including appropriate attire, language, and behavior.
All staff on VA property will be required to comply with all applicable VA safety requirements and policies.
6. Performance Monitoring
Performance will be monitored by the designated VA COR (Contracting Officer Rep).
7. Place of Performance.
Cleveland VA Medical Center
10701 East Boulevard
Cleveland, OH 44106-1702
Cleveland VA Midtown Dialysis Center
7000 Euclid Avenue
Cleveland, OH 44103-4014
Delivery shall be provided no later than 180 days after receipt of order (ARO).]
FOB destination Contractor will be responsible for loss or damage of furniture while in transport or in storage.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items
Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES
Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
The following factors shall be used to evaluate quotations:
to include warranty/extended warranty, speed of delivery, and disposal for obsolete item.
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.
<Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.
FAR 52.212-3, Offerors Representations and Certifications Commercial Items
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS
Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
VAAR 852.203-70 COMMERCIAL ADVERTISING MAY 2018
VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS APR 2020
VAAR 852.203 70 Commercial Advertising.
VAAR 852.215 70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.
VAAR 852.215 71 Evaluation Factor Commitments.
VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.
VAAR 852.232 72 Electronic Submission of Payment Requests.
VAAR 852.246-71 REJECTED GOODS (OCT 2018)
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
FAR 52.203-17CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)
FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)
FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)
FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)
GRAY MARKET LANGUAGE (MAY 2016)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders
The following subparagraphs of FAR 52.212-5 are applicable:
[52.203-6, 52.204-10, 52.209-6, 52.219-27, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-33.]
All quoters shall submit the following: A completed schedule with pricing and an adequate documentation detailing the plan for staging, installation the new chairs and removal of old chairs.
All quotes shall be sent to the electronically via email to Christopher A. Callihan @ firstname.lastname@example.org.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Price, technical, warranty/extended warranty, speed of delivery, and disposal for obsolete item.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 03/24/2021 1500 Eastern Time at email@example.com
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Christopher A. Callihan
Network Contract Office (NCO) 10
Office: 216-447-8300 x49579