Combined Synopsis Solicitation
Solicitation Number: 36C24922Q0045
Posted Date: 11/23/2021
Response Date/Time: December 17, 2021 at 8:00am CST
Set Aside: SDVOSB
NAICS: 238290
PSC: N099

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07 Effective 09-10-2021.
This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238290, with a small business size standard of $15 million.
The FSC/PSC is N099.

The Nashville VA Medical Center is seeking to upgrade parking gates and controllers and remove the existing gates and controllers.
All interested companies shall provide quotations for the following:

STATEMENT OF WORK PART A GENERAL INFORMATION

Upgrade to the Parking Pro system at the Nashville Campus

A.1 INTRODUCTION The Parking system is vital to the everyday operation of the Tennessee Valley Health System. This system must be operational at all times and maintained to the highest quality performance standards. The Parking system is maintained throughout the year for maximum operational readiness. These units are critical to the operations and security of our Medical facility.

A.2 BACKGROUND The Parking system has been in for approximately 15 years and is in need of an upgrade to ensure proper and safe operation of equipment.

A.3 SCOPE OF WORK. The Contractor will take whatever electrical/mechanical steps are needed to return the unit to operation as stated in Part B below.

STATEMENT OF WORK PART B WORK REQUIREMENTS

B.1 Tasks to be accomplished:

Upgrade 13 Parking gates remove existing control doors and replace with new Parking Pro-M gates that are Straight 10 and controllers.
Remove the existing 13 gate controllers and replace with the new style gates Straight 10 . The card reader and intercoms will not need to be upgraded at this time.
Technical support from a factory trained technician 24/7/ 365 days a year to answer questions to help our maintenance personnel repair the system.

STATEMENT OF WORK PART C SUPPORTING INFORMATION

C.1 Place of Performance VA Medical Center 1310 24th AV. So. Nashville Tn. 37211.

C.2 Period of Performance The Contractor shall perform all work during normal business hours,
And must request the tube system to be shutdown (unless other times are stipulated by the Contracting Officer s l Representative (COR), Electrical Supervisor.

C.3 Special Considerations none.
 
C.3.1 Contractor Furnished Materials All labor, materials, equipment to perform the job.  When “furnish”, “provide”, “install”, or similar term is used it shall mean a complete installation, ready for use.

C.3.2 Government Furnished Materials and Services.  Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer.  The Contractor shall, always, take all steps necessary for maintenance and preservation of all Government-furnished property.  The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

C.3.3 Qualifications of Key Personnel Contractor s employees should be knowledgeable of standards associated with this type work.  

C.3.4 Supervision/Communications.  At all times during the performance, the Contractor’s Superintendent (if applicable) shall be available by cellular phone.  Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent.  The Contractor’s “Competent Person” that meets OSHA training guidelines, can make decisions and acting on behalf of the Contractor shall be physically located on site always during performance of the contract.  If the Contractor’s Competent Person is absent from the job site for an extended period, the COR may send all Contractor/sub-contractor employees off the job.

C.3.5 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center.  This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only.  Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt always while on Medical Center property.  Contractor’s employees shall return all I.D. badges to designated personnel at time designated in the task order.

C.3.6 The COR is responsible for the inspection of the work called for in this job.  The Contracting Officer’s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

C.3.7 The Safety Manger is responsible for safety inspections of all contract operations.  The Safety Manager will be identified in the task order by name, phone number and location.

C.3.8 Drawings See attachment.

C.3.9 Verification of Dimensions The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions.  The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work.  The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

C.3.10 Smoking Policy.  The Contractor shall not allow smoking in any building.  The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

C.3.11 Parking/Traffic Regulations.  The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards.  Drivers should be particularly concerned with pedestrian traffic.  Yield to pedestrians in crosswalks.  Posted speed limits and all other traffic controls are to be observed by operators always.  Seat belt use is mandatory on the VA grounds. There are no reserved parking spots for contractors at this VA hospital. The contractor is responsible for making their own parking plans off VA site. They may park only long enough on site, to load and unload supplies.

SCHEDULE:
All interested parties shall provide a quotation for the following:
CLIN
Description
Quantity
Price
0001
Upgrade Parking Lot Gates
Base Year
POP: 01/01/2022 – 12/31/2023
1 year

Total Pricing
$

EVALUATION OF QUOTES:
Award will be made to the lowest price offeror that is determined to bring the BEST VALUE to the Government and meets the technical requirement of the solicitation. Award shall be made to the vendor whose quotation offers the best value to the government, considering technical acceptability, past performance, and price.

QUOTE FORMAT AND SUBMISSION REQUIREMENTS:

Offerors shall provide only one quote. Quote should be emailed to Ayslin.Kennett@va.gov, subject line: Parking Lot Gates 36C24922Q0045, NLT 12/17/2021 at 8:00 AM CST. Non-compliance with this requirement may result in disqualification of the quote.

All vendors must be registered and complete all entries in the System for Award Management (SAM) to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM

All Quote submissions must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

The government intends to award a Firm Fixed Price contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition.”
OR
“The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:” Offeror shall list exception(s) and rationale for the exception(s).

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items March 2020
A site visit scheduled for 12/06/2021 at the VA Medical Center 1310 24th AV. So. Nashville Tn. 37211, and contractors can park and meet in the contracting parking area between the garage and the hospital. Follow the signs to the shipping and receiving area. Please contract Mitchel Cram at Mitchel.cram@va.gov to set up an appointment for the site visit.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders MAR 2020
FAR Number
Title
Date

52.204-13
SYSTEM FOR AWARD MANAGEMENT MAINTENANCE
OCT 2018
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

DEC 2013

(End of Clause)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)
(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.
[X] 852.203 70, Commercial Advertising.

[] 852.209 70, Organizational Conflicts of Interest.

[] 852.211 70, Equipment Operation and Maintenance Manuals.

[] 852.214 71, Restrictions on Alternate Item(s).

[] 852.214 72, Alternate Item(s).

[] 852.214 73, Alternate Packaging and Packing.

[] 852.214 74, Marking of Bid Samples.

[] 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business
Evaluation Factors.

[] 852.215 71, Evaluation Factor Commitments.

[] 852.216 72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price
Index.
[] 852.216 73, Economic Price Adjustment State Nursing Home Care for Veterans.

[] 852.216 74, Economic Price Adjustment Medicaid Labor Rates.

[] 852.216 75, Economic Price Adjustment Fuel Surcharge.

[] 852.219 9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-
Aside.
[] 852.219 11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222 70, Contract Work Hours and Safety Standards Nursing Home Care for Veterans.
[] 852.228 70, Bond Premium Adjustment.

[X] 852.228 71, Indemnification and Insurance.

[] 852.228 72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small
Businesses in Obtaining Bonds.

[X] 852.232 72, Electronic Submission of Payment Requests.

[X] 852.233 70, Protest Content/Alternative Dispute Resolution.

[X] 852.233 71, Alternate Protest Procedure.

[] 852.237 70, Indemnification and Medical Liability Insurance.

[] 852.246 71, Rejected Goods.

[] 852.246 72, Frozen Processed Foods.

[] 852.246 73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270 1, Representatives of Contracting Officers.

[] 852.271 72, Time Spent by Counselee in Counseling Process.

[] 852.271 73, Use and Publication of Counseling Results.

[] 852.271 74, Inspection.

[] 852.271 75, Extension of Contract Period.

[] 852.273 70, Late Offers.

[] 852.273 71, Alternative Negotiation Techniques.

[] 852.273 72, Alternative Evaluation.

[] 852.273 74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:
[X] 852.237 74, Nondiscrimination in Service Delivery.
(End of Clause)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.
(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.
(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.
(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.
(End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
(a) Definitions. As used in this clause

(1) Contract financing payment has the meaning given in FAR 32.001;
(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;
(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;
(4) Invoice payment has the meaning given in FAR 32.001; and
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for
(1) Awards made to foreign vendors for work performed outside the United States;
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)
The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be
performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the contractor.
(End of Clause)
The following subparagraphs of FAR 52.212-5 are applicable:
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91).
(3) 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115 232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).
(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
[X] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note).
[X] (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).
[X] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).
[X] (ii) Alternate I (MAR 2020) of 52.219-28.
[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).
[X] (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).
[X] (ii) Alternate I (JULY 2014) of 52.222-35.
[X] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).
[X] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).
[X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).
[X] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).
[X] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
[X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
[X] (57) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).
[X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).
[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
[X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).
[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Any questions or concerns regarding this solicitation should be forwarded in writing via email addressed to Ayslin Kennett at Ayslin.Kennett@va.gov, subject line: Parking Gate Upgrade 36C24922Q0045. Questions shall be submitted NO LATER THAN December 10, 2021 @ 8:00am CST.

Please reference the following wage determinations applicable to this requirement:
2015-4641 Rev. 13

See Attached: Wage Rate Determination

See Attached: Campus Map