36C24721Q0490 – Combined Synopsis/Solicitation – H999–Medical Gas Inspection

Mar 19, 2021 | SDVOSB Set-Asides

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2021-05, March 10, 2021.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, with a small business size standard of $16.5 million
The FSC/PSC is H999. To be considered for an award of a federal contract offerors must be registered in System for Award Management (SAM) at http://www.sam.gov. All SAM records must be complete and not missing elements such as representations and certifications.
The Ralph H. Johnson VA Medical Center is seeking to purchase Medical Gas Inspection. This requirement is for one base year ad four option years. Vendors are therefore asked to complete the price list for each year in their response and to include a grand sum total for the Base Year and 4 Option Years.
All interested companies shall provide quotations for the following:
Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
ANNUAL EVALUATION OF THE PIPED OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN AND EVACUATION/WAGD SYSTEMS DETAILED SERVICE REPORTS AT THE RALPH H JOHNSON VA MEDICAL CENTER, 109 BEE STREET, CHARLESTON, PER THE STATEMENT OF WORK. BASE PLUS FOUR (4) OPTION YEAR CONTRACT.
1
JB

1001
ANNUAL EVALUATION OF THE PIPED OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN AND EVACUATION/WAGD SYSTEMS DETAILED SERVICE REPORTS AT THE RALPH H JOHNSON VA MEDICAL CENTER, 109 BEE STREET, CHARLESTON, PER THE STATEMENT OF WORK. BASE PLUS FOUR (4) OPTION YEAR CONTRACT.
1
JB

1002
ANNUAL EVALUATION OF THE PIPED OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN AND EVACUATION/WAGD SYSTEMS DETAILED SERVICE REPORTS AT THE RALPH H JOHNSON VA MEDICAL CENTER, 109 BEE STREET, CHARLESTON, PER THE STATEMENT OF WORK. BASE PLUS FOUR (4) OPTION YEAR CONTRACT.
1
JB

1003
ANNUAL EVALUATION OF THE PIPED OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN AND EVACUATION/WAGD SYSTEMS DETAILED SERVICE REPORTS AT THE RALPH H JOHNSON VA MEDICAL CENTER, 109 BEE STREET, CHARLESTON, PER THE STATEMENT OF WORK. BASE PLUS FOUR (4) OPTION YEAR CONTRACT.
1
JB

1004
ANNUAL EVALUATION OF THE PIPED OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN AND EVACUATION/WAGD SYSTEMS DETAILED SERVICE REPORTS AT THE RALPH H JOHNSON VA MEDICAL CENTER, 109 BEE STREET, CHARLESTON, PER THE STATEMENT OF WORK. BASE PLUS FOUR (4) OPTION YEAR CONTRACT.
1
JB

GRAND SUM TOTAL FOR BASE YEAR AND 4 OPTION YEARS $___________

Statement of Work
Annual Medical Gas Inspection

Annual Evaluation of the piped OXYGEN, NITROUS OXIDE, MEDICAL AIR, DENTAL AIR, MEDICAL VACUUM, DENTAL VACUUM, NITROGEN and EVACUATION/WAGD Systems, in accordance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) 2012 standards, Compressed Gas Association (CGA) standards, National Fire Protection Association (NFPA 99) 2012 standards, American Society of Sanitary Engineering 6000, 2006 (ASSE), and United States Pharmacopeia Convention (USP/NF) requirements and recommendations. All equipment is located at the Ralph H Johnson VA Medical Center 109 Bee Street Charleston, SC 29401. The report shall include all findings, note what was checked and the location, and reference applicable code sections. The report shall also provide a concise listing of discrepancies for inlet/outlets, alarm panels, source equipment, and zone valves (example provided below); this concise listing shall provide location (building and floor), room number, discrepancy, NFPA code that discrepancy applies to, recommended resolution for discrepancy, and any additional notes. Deficiencies noted shall be communicated to the COR within 24 hours of discovery and include a recommendation for remediation. The contractor should provide adequate staff to monitor up to 3 master alarm panels and sources when checking the source alarms (minimum of 4 contractors needed). The contractor may have to work outside the usual hours of 7am-4:30pm due to clinical need in some areas such as surgery, recovery room, GI clinic and emergency department. Work shall be coordinated with the Biomed department. Inspection shall include checking of all source valves. The VA will provide a technician to accompany the contractor when checking source valves. Contractor shall check ALL outlets/inlets, skipping those in use and noting them on the report.
Performance of JCAHO 2012 and NFPA 99 2012 required testing includes but is not limited to the following:
*Note Where states to check for brazing, labeling, hanging, etc. it is not expected for the contractor to lift every ceiling type but to inspect these items where there are no ceiling tiles (such as mechanical rooms). Please note that ceiling tiles will have to be removed to test pressure switches.

MEDICAL OXYGEN SYSTEM
Tested area alarms for proper pressure switch location and alarm function.

Tested Oxygen system for concentration and gaseous purity at each outlet.

Tested Oxygen for particulate contamination at least once in each zone.
Tested with 0.45 micron filter device.

Tested Oxygen system for pressure at each zone.

Tested each Oxygen outlet for proper function, identification, adaptation and mechanical integrity.
Identified leaking/malfunctioning outlets
Identified outlets delivering substandard pressure/flow rates
Tested Oxygen zone shut-off valves for proper function, identification and mechanical integrity.
Checked Oxygen pipeline for proper identification labeling.
Tested each zone for available flow.
Tested operational pressure tests at each station outlet/inlet
Tested each critical care outlet operational pressure test
Tested outlet flow rate and pressure drop with high demand at adjacent outlets.

Tested Oxygen system components for leakage.

Checked Oxygen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

Checked for crossed lines.

MEDICAL AIR SYSTEM
Tested area alarms for proper pressure switch location and alarm function.

Tested Medical Air system gaseous purity. (Oxygen Concentration, Gaseous Hydrocarbons, Liquid Hydrocarbons, Carbon Monoxide, Carbon Dioxide, etc.).
Tested at source sample valve.
Tested Medical Air for particulate contamination at least once in each zone.
Tested with 0.45 micron filter device

Tested source for dew point.

Tested medical Air System for pressure at each zone.

Tested each Medical Air outlet for proper function, identification, adaptation, and mechanical integrity.
Identified leaking/malfunctioning outlets
Identified outlets delivering substandard pressure/flow rates

Tested Medical Air zone shut-off valves for proper function, identification, and mechanical integrity.

Checked Medical Air pipeline for proper identification labeling

Tested each zone for available flow.

Tested operational pressure tests at each station outlet/inlet

Tested each critical care outlet operational pressure test.
Tested outlet flow rate and pressure drop with high demand at adjacent outlets

Tested Medical Air System components for leakage.

Checked Medical Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)

Checked for crossed lines.

MEDICAL SURGICAL VACUUM SYSTEM
Tested area alarms for proper pressure switch location and alarm function

Tested each Vacuum inlet for available flow rate SCFM

Tested operational pressure tests at each station outlet/inlet

Tested each Vacuum inlet for proper function, identification, adaptation, and mechanical integrity.
Identified leaking/malfunctioning inlets
Identified inlets delivering substandard vacuum/flow rate

Tested all Vacuum zone valves for proper function, identification, and mechanical integrity

Checked Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

Checked for crossed lines.

NITROGEN SYSTEM
Tested area alarms for proper pressure switch location and alarm function
Tested Nitrogen system for particulate contamination.
Tested with 0.45 micron filter device

Tested Nitrogen system for pressure at each zone.

Tested Nitrogen system outlets for proper function, identification, adaptation, and mechanical integrity.
Identified leaking/malfunctioning outlets
Identified outlets delivering substandard pressure/flow rate
Tested Nitrogen zone shut-off valve for proper function, identification, and mechanical integrity.
Checked Nitrogen pipeline for proper identification labeling.
Tested Nitrogen control panels for leakage and proper operation.
Checked Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.)
Checked for crossed lines.
Check flexible connectors.

NITROUS OXIDE SYSTEM
Tested area alarms for proper pressure switch location and alarm function

Tested Nitrous Oxide system for concentration
Tested Nitrous Oxide system for particulate contamination.
Tested with 0.45 micron filter device

Tested Nitrous Oxide system for pressure at each zone.

Tested each Nitrous Oxide outlet for proper function, identification, adaptation, and mechanical integrity.
Identified leaking/malfunctioning outlets
Identified outlets delivering substandard pressure/flow rates

Tested Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity.

Checked Nitrous Oxide pipeline for proper identification labeling.

Tested each Nitrous Oxide outlet for available flow.

Tested Nitrous Oxide pipeline components for leakage.

Checked Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, – Hanging, etc.)

Checked for crossed lines.

Check flexible connectors.

DENTAL AIR SYSTEM
Tested Dental Air system for pressure

Tested Dental Air zone shut-off valves for proper function, identification, and mechanical integrity.
Checked Dental Air system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

Checked for crossed lines

EVACUATION/WAGD
Tested area alarms for proper pressure switch location and alarm function

Tested inches (of mercury) of E-VAC at each zone

Tested each E-VAC inlet for available flow rate SCFM.
Tested pressure at each inlet in all critical care areas.
Tested for flow rate and pressure drop with high volume demand on adjacent inlets
Tested each E- V AC inlet for proper function, identification, adaptation, and mechanical integrity.
Identified leaking/malfunctioning inlets
Identified inlets delivering substandard vacuum/flow rate

Tested all E-VAC zone valves for proper function, identification, and mechanical integrity

Checked E-VAC system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

Checked for crossed lines.

DENTAL VACUUM SYSTEM
Checked Dental Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.).

Checked for crossed lines.

END SOW

The contract period of performance is for one base year and four option years.
Place of Performance/Place of Delivery

Ralph H. Johnson VAMC
109 Bee Street

29401-5799

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items commercial Items, apply to this solicitation with the following addenda, FAR 52.204-7 System for Award Management (OCT 2018); FAR 204-16 Commercial and Government Enity Code Reporting (JUL 2016); FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-70 Late offers.
52.212-2, Evaluation – Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 25 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:
Technical
Documentation (copy) of offeror s Medical Gas System Certification
Business License (copy)
Provide a list of employees employed performing this type of service and years of experience

Documentation that confirms the company is a certified Service Disable Veteran Owned Business in VetBiz located https://www.vip.vetbiz.gov/
Past Performance
Offerors shall submit at least three references and three contracts demonstrating successful performance in Medical Gas Systems and Alarms Inspection and Certification.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.
FAR 52.212-3, Offerors Representations and Certifications Commercial Items
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)
apply to this solicitation with the following addendum; VAAR 852.203-70 Commercial Advertising, VAAR 852.232-72 Electronic Invoice Submission of Payment Requests.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2021)

The following subparagraphs of FAR 52.212-5 are applicable:
the following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-8, 52.219-27, 52.219-28, 52.222-3, 52.222-17, 52.222-19, 52.222.21, 52.222-26, 52.222-36, 52.222-39, 52.222-41, 52.222-42, 52.222-43, 52.222-44, 52.222-50, 52.222.55, 52.223-18, 52.225-1, 52.225-13, 52.232-33, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/

Additional Clauses and/or Provisions:

52.203-98– PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (FEB 2015)– (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

52.203-99 — PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015) (a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.

52.209-5– REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) — (a) In accordance with Division H, sections 8124 and 8125 of P.L. 112-74 and sections 738 and 739 of P.L. 112-55 none of the funds made available by either Act may be used to enter into a contract with any corporation that (1) Has an unpaid federal tax liability, unless the agency has considered suspension or debarment of the corporation and the Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (2) Has a felony criminal violation under any Federal or State law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that (1) The offeror does [ ] does not [ ] have any unpaid Federal tax liability that has been assessed and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (2) The offeror, its officers or agents acting on its behalf have [ ] have not [ ] been convicted of a felony criminal violation under a Federal or State law within the preceding 24 months.

52.216-1– TYPE OF CONTRACT (APR 1984) — The Government contemplates award of a Firm-Fixed-Price, Requirements contract resulting from this solicitation.

52.217-5 –EVALUATION OF OPTIONS –Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 — OPTION TO EXTEND SERVICES–The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 — OPTION TO EXTEND THE TERM OF THE CONTRACT– (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.219-27– NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE–(a) Definition. Service-disabled veteran-owned small business concern (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) Applicability. This clause applies only to (1) Contracts that have been set aside or reserved for service-disabled veteran-owned small business concerns; (2) Part or parts of a multiple-award contract that have been set aside for service-disabled veteran-owned small business concerns; and (3) Orders set aside for service-disabled veteran-owned small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation will be made to a service-disabled veteran-owned small business concern. (d) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other service-disabled veteran-owned small business concerns. (e) A joint venture may be considered a service-disabled veteran owned small business concern if (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b) (f) Any service-disabled veteran-owned small business concern (nonmanufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

52.222-52– EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR CERTAIN SERVICES CERTIFICATION (MAY 2014) — (a) The offeror shall check the following certification: CERTIFICATION
The offeror [ ] does [ ] does not certify that (1) The services under the contract are offered and sold regularly to non-Governmental customers, and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the general public in substantial quantities in the course of normal business operations; (2) The contract services are furnished at prices that are, or are based on, established catalog or market prices. An “established catalog price” is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. An “established market price” is a current price, established in the usual course of ordinary and usual trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; (3) Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract; and (4) The offeror uses the same compensation (wage and fringe benefits) plan for all service employees performing work under the contract as the offeror uses for these employees and for equivalent employees servicing commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(d)(3) that the Service Contract Labor Standards statute (1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements, in this solicitation will not be included in any resultant contract awarded to this offer, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision (1) The clause of this solicitation at 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements, will not be included in any resultant contract to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

52.237-3– CONTINUITY OF SERVICES (JAN 1991)– (a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. (b) The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency. (c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor. (d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

52.252-2– CLAUSES INCORPORATED BY REFERENCE (FEB 1998)–This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm. These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov to see the links to the FAR. You may also use an Internet search engine (e.g., Yahoo, Google, Bing, etc.) to obtain the latest location of the most current FAR. FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)-Clause Title and Date: 52.204-9 PERSONAL IDENTIFICATION VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011); 52.222-1 Notice to the Government of Labor Disputes (FEB 1997); 52.228-5 Insurance – Work on a Government Installation (JAN 1997); 52.233-1 Disputes (JUL 2002) Alternate I (DEC 1991); 52.243-1 Changes — Fixed-Price (AUG 1987); 52.244-6 Subcontracts for Commercial Items (DEC 2010); 52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996; 52.249-2 Termination for Convenience of the Government (Fixed-Price) (MAY 2004) Alternate I (APR 1984).

VAAR 852.219-10– VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009)–(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);
(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service- disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service-disabled veteran- owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible service- disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;
(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

The Department of Labor Wage Determination applicable to this requirement is: WD 15-4427 (Rev 15) dated 12/21/2020. Descriptions for the occupations for this requirement and determining the appropriate wage determinations are the responsibility of the contractor, and the offeror is encouraged to coordinate with the Department of Labor in order to determine the appropriate job classifications for this requirement. The Agency assumes no responsibility or liability for a contractor s determination of the appropriate classification.
http://www.wdol.gov/sca.aspx

QUOTES/OFFERS ARE DUE March 25, 2021 at 1:00 pm eastern standard time (EST). Only electronic offers (email) will be accepted. Submit quotes to Darius Crane, NCO 7 Contracting Officer e-mail darius.crane@va.gov. Quotes/offers received after this date may not be considered for award. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Please include the following information in your email subject line: 36C24721Q0490 MEDICAL GAS INSPECTION . All offers must include the solicitation number. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Responses should contain your best terms, conditions.
The award will be made to the response most advantageous to the Government.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”
OR
“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 1:00pm March 25, 2021 at Darius.crane@va.gov.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Darius Crane, Contracting Officer
Darius.crane@va.gov

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