P11 SOURCES SOUGHT BUILDING 15 ACTIVATION

DISCLAIMER:
THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION OF RESPONSES TO THIS RFI.
This Request for Information (RFI) is issued solely for information and planning purposes and does not constitute a Solicitation, an Invitation for Bids, a Request for Proposal (RFP), a Request for Quotation (RFQ), or an indication the Government will contract for the items contained in this announcement. All information received in response to this RFI marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.
PURPOSE:
The purpose of this RFI is to conduct market research to find qualified vendors and to assist Network Contracting Office (NCO) 6 in determining if a future contract effort can be competitively awarded on a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside basis. The applicable North American Industrial Classification System (NAICS) code assigned to this effort is 334310 with the Small Business Size Standard of 750 employees. If the Government determines there are qualified vendors for this requirement, a solicitation will be published and posted on the beta.SAM.gov website. The Government will use this information solely to determine the appropriate acquisition strategy for this procurement.
INTRODUCTION:
The Asheville Charles VA Medical Center (CVAMC) Facility Management Services (FMS) has a request for the purchase and installation of an all new PC-based video conference system in building 15 conference room. The government is anticipating that this will be a brand-name or equal requirement and encourages all vendors that can meet or exceed the item descriptions below to respond to these sources sought. If providing a like item/system, please include attachments/information/part numbers to allow the government to assess whether your items/system will suffice for this requirement.
REQUIREMENTS:
NOTE: The VHA NCO 6 is conducting market research to find qualified vendors who can deliver the following item(s) for the ASHEVILLE VA MEDICAL CENTER 1100 Tunnel Road, Asheville, NC 28805:

DESCRIPTION OF INFORMATION REQUESTED:
ITEM NO. DESCRIPTION QUANTITY UNIT
OR CLIN.
0001) An all-new PC-based (customer
provided PC) video conference system
will be installed in the conference
room. A new display, audio system, and
cabinet-mounted rack (customer
provided credenza) will be installed.
DISPLAY SYSTEM – One (1) new 86-inch
interactive display will be mounted on
front wall at the wall box as the main
display. MEDIA SOURCE: – The main
source will be a client-provided PC
which will be housed in the equipment
head-end; wireless keyboard/mouse
should be provided by the client. – A
hard-wired HDMI connection at the
table will be provided for
presentations. – A wireless
presentation system will be installed
that will utilize the existing
client-provided LAN and Wi-Fi to allow
wireless presentations. – Interactive
display output will be selectable as a
source to send to all displays. AUDIO
SYSTEM: – A new pair (2) of in-ceiling
microphone arrays will be installed to
capture all voices around the table.
– New ceiling speakers will be
installed (4). – Audio conferencing
will be available via owner furnished
VoIP or analog voice line. VoIP forms
to be filled out by owner prior to
installation. WEB-CONFERENCING –
Web-conferencing via owner furnished
computer. – Client must install and
setup the required software (e.g.,
Skype, Zoom, etc.) – Camera: PTZ
camera connected to owner furnished
computer through USB AV interface –
Calls dialed within the respective
software on the owner furnished
computer. – It is the responsibility
of the client’s IT administrators to
ensure that the client-provided Room
ITEM NO. DESCRIPTION QUANTITY UNIT
OR STOCK NO.
PC used in this system automatically
selects as the default communication
device the AV systems connected via
USB. This is necessary for proper
audio and video operation. CONTROL
SYSTEM: – A new 7″ touch panel will be
located on the table. Audio call
controls, video selection, camera
controls will be available on the
touch panel. – Video call controls
will be through the client-provided
Room PC. EQUIPMENT RACK/HEAD-END: –
Rack type: Cabinet mounted, slide out.
– Location: Customer-provided
credenza. – Cabinet size is 20.5″H X
33.5″ W X 22″ D – The 9U rack will
include a fan unit for circulation and
Fusion will cut a hole in the bottom
of the cabinet and install a toe kick
vent to allow ventilation to the rack
for cooling. 1 JB

0002) This room will have a Fusion
provided 75″ (diagonal)
commercial-grade display. Display will
be mounted on wall. Display will be
powered on and off with display’s
factory remote. Audio volume will be
control by connected source laptop
(provided by client.) For
conferencing, Fusion will provide,
configure, and install a Crestron
All-In-One sound bar with built-in
beamforming microphones, loudspeakers,
and Huddly IQ camera. Video
Conferencing/Presentation: Fusion will
provide, install, and configure a
Mersive Solstice Pod Gen3 video
conferencing & presentation system.
This will give the client the ability
to connect wirelessly for presentation
or video conferencing. This room will
allow BYOD (Bring Your Own Device)
video conferencing, wirelessly, by way

ITEM NO. DESCRIPTION QUANTITY UNIT
OR STOCK NO.
of Mersive Conferencing/Presentation
system. This system will leverage the
user’s laptop with their chosen video
conferencing platform and allow it to
connect (input of a 4-digit PIN
required), allowing the meeting to
connect to the room’s displays and
peripherals. Video sources include
wireless presentation by way of a
Mersive Solstice Pod, Gen3 w/ 1-year
of “Unlimited” software maintenance &support*. 1 JB

0003) PROJECT MANAGEMENT SERVICES 1 JB

0004) MISC INSTALL OF HARDWARE 1 JB

0005) Team Room 2 This room will have a
Fusion provided 75″ (diagonal)
commercial-grade display. Display will
be mounted on wall. The display will
be powered on and off with display’s
factory remote. Audio volume will be
control by connected source laptop
(provided by client.) The labor on
this room assumes
that it will be installed on the same
day as Building 15 3rd Floor
conference Room and Team Room 1.
Should an additional trip be needed
due to other than Fusion reasons,
additional travel will be added. For
conferencing, Fusion will provide,
configure, and install a Crestron
All-In-One sound bar with built-in
beamforming microphones, loudspeakers,
and Huddly IQ camera. Video
Conferencing/Presentation: Fusion will
provide, install, and configure a
Mersive Solstice Pod Gen3 video
conferencing & presentation system.
This will give the client the ability
to connect wirelessly for presentation
or video conferencing. This room will
allow BYOD (Bring Your Own Device)
video conferencing, wirelessly, by way
ITEM NO. DESCRIPTION QUANTITY UNIT
OR STOCK NO.
of Mersive Conferencing/Presentation
system. This system will leverage the
user’s laptop with their chosen video
conferencing platform and allow it to
connect (input of a 4-digit PIN
required), allowing the meeting to
connect to the room’s displays and
peripherals. Video sources include
wireless presentation by way of a
Mersive Solstice Pod, Gen3 w/ 1-year
of “Unlimited” software maintenance &
support*. Solstice offers users many
flexible ways to connect and share,
from using the Solstice app for the
full collaboration experience to
sharing via AirPlay, Miracast, or web
browser. The Pod deploys securely on
the client’s WiFi/Ethernet network. 1 JB

0006) PROJECT MANAGEMENT SERVICES 1 JB

0007) MISC INSTALLATION OF HARDWARE 1 JB

Vendors with a GSA schedule shall provide the contract number of that schedule and the expiration date as well as product NAICS codes. All items should be clearly identified if they are scheduled items or open market items.
HOW TO RESPOND:
All responses shall be submitted no later than Monday, 04 October 2010@ 0900 (9AM) EST. All interested parties should respond, in writing via email to donald.harris@va.gov No telephone inquiries will be accepted. Respondents to this RFI shall provide the following information:
Company/individual name,
Address,
Point of contact with phone number
Information describing your interest,
Indicate FSS/GSA contract number or Open Market, as applicable
FSS Category you qualify for
Tax ID number
DUNS number
Capabilities statement
Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.)
Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) under the above NAICS code at http://www.sam.gov to be considered for an award
Please submit responses via email in Microsoft Office format by 0900 (9:00AM) (Eastern Standard Time) 10/04/2021. Please include RFI# 36C24621Q1443 in subject title.
NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is Government market research purposes ONLY.