36C24620Q1061 – Sources Sought – J056–Automatic Door Preventive Maintenance and Repair Services

Sep 19, 2020 | Sources Sought

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This Sources Sought Notice is not a formal request for proposals or quotes. No formal solicitation document exists at this time. The government will not reimburse participants for any expenses associated with their response to this notice. The Department of Veterans Affairs, Network Contracting Office (NCO) 6, Regional Procurement Office (RPO) East, is in the process of planning a requirement for Automatic Door Preventive Maintenance and Repair Services in support of the W.G. Bill Hefner Veteran Affairs Medical Center (VAMC) located at 1601 Brenner Ave. Salisbury, NC 28144. The W.G. Bill Hefner VAMC is in need of an all-inclusive maintenance program & repair for all automatic sliding, swinging, and folding doors following the schedule below:

PREVENTATIVE MAINTENANCE (ALL DOORS) SCHEDULE
Door Type
December
March
June
September
ALL DOORS
1. Battery replacement on all remote control
1. Battery replacement on all remote-control push plates
1. Battery replacement on all remote-control push plates
1. Battery replacement on all remote-control push plates
 

 
 
2. Sensors will be inspected & adjusted to ensure they provide coverage in compliance with applicable American National Standards Institute (ANSI) Standard.
2. Sensors will be inspected & adjusted to ensure they provide coverage in compliance with applicable American National Standards Institute (ANSI) Standard.
2. Sensors will be inspected and adjusted to ensure they provide coverage in compliance with applicable American National Standards Institute (ANSI) Standard.
2. Sensors will be inspected and adjusted to ensure they provide coverage in compliance with applicable American National Standards Institute (ANSI) Standard.
 

 
 
3. Door speeds will be monitored & adjusted as necessary to ensure compliance with the applicable ANSI Standard
3. Door speeds will be monitored & adjusted as necessary to ensure compliance with the applicable ANSI Standard
3. Door speeds will be monitored & adjusted as necessary to ensure compliance with the applicable ANSI Standard
3. Door speeds will be monitored & adjusted as necessary to ensure compliance with the applicable ANSI Standard
 
PREVENTATIVE MAINTENANCE (SPECIFIC DOOR TYPES) SCHEDULE
DOOR TYPE
DECEMBER
MARCH
JUNE
SEPTEMBER
 

 
Sliding Doors (Single/Double)
1. Top Rollers
1. Top Rollers
1. Top Rollers
1. Top Rollers
 
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
 
3. Sensor
3. Sensor
3. Sensor
3. Sensor
 
4. Belts (If applicable)
4. Belts (If applicable)
4. Belts (If applicable)
4. Belts (If applicable)
 
5. Bottom Tracks
5. Bottom Tracks
5. Bottom Tracks
5. Bottom Tracks
 
6. Top & Bottom Pivots
6. Top & Bottom Pivots
6. Top & Bottom Pivots
6. Top & Bottom Pivots
 

 
Swinging Doors (Single/Double)
1. Door Pivots
1. Door Pivots
1. Door Pivots
1. Door Pivots
 
2. Sensors
2. Sensors
2. Sensors
2. Sensors
 
3. Arm Bolt
3. Arm Bolt
3. Arm Bolt
3. Arm Bolt
 

 
Bi-Fold Doors
1. Top Rollers
1. Top Rollers
1. Top Rollers
1. Top Rollers
 
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
 
3. Sensors
3. Sensors
3. Sensors
3. Sensors
 
4. All Pivot Points
4. All Pivot Points
4. All Pivot Points
4. All Pivot Points
 

 
Telescoping
1. Top Rollers
1. Top Rollers
1. Top Rollers
1. Top Rollers
 
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
2. Bottom Guides
 
3. Sensors
3. Sensors
3. Sensors
3. Sensors
 
4. All Pivot Points
4. All Pivot Points
4. All Pivot Points
4. All Pivot Points

*See attached listing of doors with manufacturers.

This potential requirement may be for a base period of 12 month plus four additional 12-month option periods. The applicable NAICS Code is 238290 Other Building Equipment Contractors with a size standard of $16.5 Million.

The VA is seeking written responses to assist with identifying potential sources that are interested in, and capable of, providing the services described. Please review the information contained herein and identify whether your company has the capability and interest to provide the services described herein. Vendors who submit incomplete responses will be considered unresponsive.

Capability statement that demonstrates the firm s ability to meet the above requirement, which includes:
Company Name:
Company Point of Contact Name:
Company Point of Contact Email:
Company Point of Contact Phone:
Company DUNS Number:
Company GSA schedule under which these services can be purchased (if applicable):

Describe briefly the capabilities of your company and the nature of the goods and/or services you provide relative to the current requirement of Automatic Door Preventive Maintenance and Repair Services.

Is your company interested in subcontracting this opportunity? If so, describe in detail what part or parts of this requirement that your company is capable of performing. Also provide the CAGE code and DUNS number for all proposed subcontractors.

Describe your company’s past experience on previous projects similar in complexity to this requirement, and include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

Pricing Information: If available, please attach a price list for the requested services to illustrate typical pricing in the marketplace. Do not attach a quote or offer. The price list is for market research purposes only and will not be used to make an award.

Company eligibility for set-asides under the following small business programs:
Vets First Program Service-Disabled Veteran-owned small business
Vets First Program Veteran-owned small business
8(a) Business Development Program participant
HUBZone small business
Economically Disadvantaged Woman-owned small business
Woman-owned small business
Small business

To be eligible for a VA SDVOSB or VOSB set-aside, the firm must be verified in the VA s Office of Small Business Utilization s (OSDBU) Veteran Information Pages (VIP) database at https://www.vip.vetbiz.va.gov/ as an SDVOSB or VOSB at the time the firm submits its quote to the VA. Additional information on VA s Veterans First Contracting Program can be found on OSDBU s website at https://www.va.gov/osdbu/verification/. In addition, the SDVOSB/VOSB must qualify as a small business under SBA s regulations.

The Government reserves the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for market research purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

Vendors having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this sources sought notice via e-mail to the Contracting Officer, no later than 22 September 2020 at 9:00 AM EST. Responses shall be emailed to: Stephanie.Patterson2@va.gov.

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