36C24421Q0802 – Combined Synopsis/Solicitation – N059–UPS System Installation – COATESVILLE

Sep 4, 2021 | SDVOSB Set-Asides

Changed: 9/7/2021

The purpose of Amendment 0001 is to extend the due date for solicitation expiration: September 9, 2021 @10am EST.

Combined Synopsis 36C24421Q0802 UPS System Installation, Coatesville PA VAMC

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

This solicitation is set-aside 100% for

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $16.5 million.
The FSC/PSC is N059.

The Coatesville VAMC is seeking to purchase three UPS systems and a screen monitor on the boiler control system panel at Building 14, along with the needed programming/software.

All interested companies shall provide quotations for the following:


Line Item
Unit of Measure
Unit Price
Total Price
Install three UPS systems and a screen monitor on the boiler control system panel at Building 14, along with the needed programming.



This project includes all necessary work associated with the installation of a control system UPS and a touch screen monitor at the Coatesville VA Medical Center at the Building 14, while complying with the Department of Veterans Affairs (VA) requirements, attachments, and all applicable Federal, State, and local codes.

The Coatesville VA Medical Center (CVAMC) – 1400 Blackhorse Hill Rd, Bldg. 14, Coatesville, PA 19320.

The purpose of this project is to install three UPS systems and a screen monitor on the boiler control system panel at Building 14, along with the needed programming.

The contractor shall provide all labor, supplies, transportation, and equipment necessary to install the two UPS systems (unlimited power supply) and a touch screen monitor along with programming for the boiler control system.
The installation of 1 touch screen computer: Advantech TPC-1282T 12.1 XGA Panel PC, Intel I3-5010U,4GB RAM Windows 7 Professional 64 bit
The installation of 2 Tripp Lite Smart3000Net SmartPro 120V 3KVA 2.4Kw Line-Interactive UPS
The installation of 1 Tripp Lite OmniVs1000 OmniVs 120V 1000VA 500W Line-interactive UPS
Install Wonderware Intouch v10.1
Install Topserver V5 with Modbus Suite
Move Wonderware and Topserver Licenses from old unit
Configure Wonderware to run the boiler control system application
Testing new computer as the secondary I/O server
Update power wiring schematics to show UPS units
Install UPS units inside/on top of control cabinet
Wire the current power feed to the UPS units
Wire UPS outputs to existing power distribution terminal blocks per wiring schematics
Installation of UPS equipment to be installed on top of or inside of control cabinet.
Confirm correct operation of newly installed equipment

The contractor shall comply with all performance requirements listed herein.

Materials: The contractor shall only supply new items that are listed or equivalent to those listed in the scope.

Testing and Acceptance: At the completion of all performance requirements, the contractor shall demonstrate for the COR that all newly installed items under this contract are functioning properly prior to the Government s final acceptance.

Contractor will ensure that operational integrity of the system does not prevent the plant from providing the necessary steam demand during the installation/removal of equipment.

Contractor Responsibilities:

The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

The contractor is responsible for protecting adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident at no additional cost to the Government.

The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract; see Attachment C – Safety and Health During Construction.

The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

Security Requirements:

Prior to the commencement of any work under this contract, upon arrival to the CVAMC, contractor personnel shall first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

The contractor employee shall be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

Contractor personnel shall always properly display their employee identification badge and VA visitor badge while on VA property so that their name, photo, and the company they work for can easily be seen.

All contractor personnel shall properly sign out with the VA Police upon the completion of all daily work activities.

Required Contractor Notifications:

Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR.

The contractor shall coordinate all equipment shutdowns with the COR.

If work is required beyond the terms of this contract, the contractor shall provide the Contracting Officer (CO) and the COR with a written cost estimate for any additional work. The contractor shall not perform any work or make any purchases beyond the terms of this contract without approval from the CO.

Warranty: All services provided by the contractor, as well as parts replaced shall come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items shall be provided by the contractor at no additional cost to the Government.

Interference in Performance Requirements: The following provisions shall be adhered to by contractor personnel throughout the duration of this contract:

The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

Contractor Required Reporting:

Prior to the completion of all weekly work activities, the contractor shall exclusively supply the COR, with his/her company s work-documentation (daily logs).

The contractor shall supply the COR with any product literature and maintenance requirements for all items installed under this contract.

Cleanup and Disposal:


The contractor shall maintain a clean work environment, ensuring the area is free from debris after the completion of all services provided under this contract.

If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained.

Disposal of Trash and Hazardous Waste:

The contractor shall be responsible for the removal of all trash and debris from VA property after the completion of all services provided under this contract.

The contractor shall comply with the Occupational Safety and Health Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.


Performance Start: The contractor shall begin performance within 10 days of receipt of the Notice to Proceed.

Period of Performance: The contractor shall complete all performance requirements within 90 days of the Notice to Proceed.

Working Hours: The installation of the new equipment shall be performed Monday through Friday (except Federal Holidays), 8:00 AM (EST) 4:30 PM (EST).

The purchase order period of performance is completion of services 90 days ARO.

Place of Performance
1400 Blackhorse Hill Rd, Coatesville, PA
Postal Code:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items
In accordance with FAR 13 Simplified Acquisition Procedures, the Government will award a purchase order from this solicitation on a comparative basis to the responsible offeror whose offer conforms to the solicitation and represents the best overall value to the Government.

This requirement is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. For a quote to be eligible for award as a SDVOSB, the offeror shall be VIP-verified.

The government will complete the evaluation of quotes by conducting a comparative assessment of offers response based on:
Past Performance

Factor 1. Technical Capability

The Technical acceptability will be based on the quoter s ability to meet the requirements of the Statement of Work Performance based on the provided narrative, provide warranty coverage for parts and labor, and proof of certifications and licenses of employees working on this contract.
Factor 2. Price

The Government will review the price schedule for completeness and accuracy and will evaluate the reasonableness of the quoted prices. Various analytical techniques and procedures may be used, singly or in combination, to ensure that the final price is fair and reasonable.
Offerors must complete the Unit Price and Amount ( Estimated Quantity x Unit Price ) and Total Price in the solicitation Price/Cost Schedule.

Factor 3. Past performance
Past Performance shall be evaluated in relation to acquisition objectives and IAW FAR 13.106-2.
The Government may obtain additional past performance information through CPARS, interviews with program managers, CORs and customers; or from other sources known to the Government.
Offerors are cautioned that in conducting the past performance assessment, the Government may use data provided in the quote and data obtained from other sources and may contact customers other than those identified in the quote when evaluating past performance. Since the Government may not necessarily interview all of the sources provided in the quote, it is incumbent upon the vendors to explain the relevance of the data provided.
The Government may reject a quote if it is found that any information that has a negative impact on the offeror s past performance record has been deleted, misrepresented, or withheld.
Offerors may provide information on problems encountered on the contracts identified in their past performance submissions and any corrective actions.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items [Oct 2018]
The following clauses are incorporated into 52.212-4 as an addendum to this contract.
52.212-2 Evaluation-Commercial Items.
52.222-26 Equal Opportunity.
52.222-35 Equal Opportunity for Veterans.
52.222-36 Equal Opportunity for Workers with Disabilities.
52.222-41 Service Contract Labor Standards.
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving.
52.225-13 Restrictions on Certain Foreign Purchases.
52.232-33 Payment by Electronic Funds Transfer-System for Award Management.
52.252-2 Clauses Incorporated by Reference.
852.203-70 Commercial Advertising (JAN 2008)
852.211-72 Technical Industry Standards (NOV 2018)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (Deviation)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [Jan 2021]

The following subparagraphs of FAR 52.212-5 are applicable:
The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
 (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
  (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
     [Contracting Officer check as appropriate.]
            __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
  __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).
All quoters shall submit the following:
Solicitation number
Name and address of your company
Point of contact, name, e-mail, and phone number
DUNS number
Unit and Total Prices as specified in Section B.2 Price/Cost Schedule. Annotate applicable discount terms on this section.
A concise listing of relevant past performance. This should include a maximum of three contract efforts performed in the recent three years, to include full contact information for a customer, along with a description of the work provided. This section should be limited to three pages. Additional pages will not be considered.
Representations and Certifications at FAR 52.212-3. Complete only paragraphs (b) of this provision if the vendor has completed the annual representations and certificates electronically via the System for Award Management (SAM) website. If a vendor has not completed the annual representations and certifications electronically at the SAM website, the vendor shall complete only paragraphs (c) through (o) of this provision.

All quotes shall be sent to Network Contracting Office 4. Submit to both Arlene Albrite (arlene.albrite@va.gov) and Cheryl Honick (cheryl.honick@va.gov).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”
“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09/07/21, 1:00PM EST and submitted via email to both Arlene Albrite (arlene.albrite@va.gov) and Cheryl Honick (cheryl.honick@va.gov).

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Late submissions, modifications, revisions, and withdrawals of offers.
Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Arlene Albrite

Cheryl Honick

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