36C24221Q0152 – Combined Synopsis/Solicitation – J065–Syracuse VAMC Annual Med Gas System Testing and Certification (VA-21-00007112)

Nov 6, 2020 | SDVOSB Set-Asides

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q0152.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01.
(iv) This solicitation is being issued as a competitive open-market SDVOSB total set-aside procurement. The North American Industry Classification System (NAICS) code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $22 Million.
(v) The Contractor shall provide pricing to provide comprehensive medical gas system testing/evaluation at the Syracuse VAMC with a period of performance of 1/1/2021 to 12/31/2021. See table below for instrumentation and timeframe of option periods:



Comprehensive Medical Gas System Testing/Evaluation
Contract Period: Base Year
POP Begin: 01-01-2021
POP End: 12-31-2021


(vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Facility Point of Contact (POC), (315) 425-3307 prior to performance.
Syracuse VA Medical Center
800 Irving Avenue
Syracuse, NY 13210

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019)
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.


Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.


Please provide a maximum 3-page capability statement that indicates the vendor has the trained personnel, equipment, and three years past performance record of working experience in medical gas system testing for healthcare, industrial, educational, and/or commercial facilities.


The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for medical gas system testing in healthcare, industrial, educational, and/or commercial facilities. Include the following information for each contract:
a) Name and address of contracting activity
b) Name and telephone number of contract person
c) Dates of contract performance
The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM – https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
852.219-74 Limitations on Subcontracting Monitoring and Compliance
52.252-2 Clauses Incorporated by Reference (FEB 1998)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items
852.203-70 Commercial Advertising
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72 Electronic Submission of Payment Requests (NOV 2018)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.
The following subparagraphs of FAR 52.212-5 are applicable:

52.204 10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)
52.209 6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)
52.219-8 Utilization of Small Business Concerns (Oct 2018)
52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020)
52.219-28 Post Award Small Business Program Re-representation (MAR 2020)
52.222-3 Convict Labor (JUNE 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (SEPT 2016)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-41 Service Contract Labor Standards (AUG 2018)
52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation for comprehensive medical gas testing/evaluation at the Syracuse VA Medical Center as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”
“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”
The Quoter shall list exception(s) and rationale for the exception(s)
Submission shall be received not later than 12:00 PM EST, Thursday, November 12th, 2020. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.
List of Attachments:
1. Scope of Work (SOW)
2. Wage Determination Number 2015-4164

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