36C10B20R0009 – Combined Synopsis/Solicitation – D305–Facilities Management COTS FedRAMP SaaS Solution

Jan 24, 2020 | SDVOSB Set-Asides

Changed: 8/24/2020

The Department of Veterans Affairs (VA) requires a Commercial Off-The-Shelf (COTS) Software as a Service (SaaS) Facility Management Solution (FMS) that will optimize processes for facilities, operating technologies and employees in order to efficiently manage employee locations, office moves, relocations, and consolidation of office space. Additionally, the vendor shall also provide facilities management solution integration support, to include program initiation tasks, FMS setup and design, data migration, asset management, work order management, portal management, floor mapping, space and planned move management, user acceptance testing, production technical support, and training. Further, the vendor shall provide FMS solution post-production customer support and assessment, authorization and continuous monitoring. The vendor shall serve as the single point of contact for all elements of the solution to include installation, necessary computing platforms, integration services, and software support as required. The Contractor shall provide a COTS Federal Risk and Authorization Management Program (FedRAMP) – Low Impact Level approved SaaS FMS that will optimize processes for facilities, operating technologies and employees in order to efficiently manage employee locations, office moves, relocations, and consolidation of office space.
This solicitation will be issued as a Service-Disabled Veteran-Owned Small Business set-aside on the beta.SAM website.
The Period of Performance shall be one, nine-month base period to complete the Authority to Operate with four, 12-month option periods, if exercised by the Government. The North American Industrial Classification for this effort is 541519 Other Computer Related Services. The estimated date of award for this action is September 18, 2020.
Questions shall be submitted via e-mail to Contract Specialist, Keiahna Brewer, e-mail: Keiahna.Brewer@va.gov, with the subject line as the synopsis number, 36C10B20R0009 – Questions by August 27, 2020 by 3PM EST.
Responses shall be submitted via e-mail to Contract Specialist, Keiahna Brewer, e-mail: Keiahna.Brewer@va.gov, with the subject line as the synopsis number, 36C10B20R0009 [VENDOR NAME] Response by August 31, 2020 by 3PM EST.
The points of contact for this action are Keiahna Brewer, Contract Specialist, 732-440-9686 or Peter Lewandowski, Contracting Officer, 732-440-9640.

Changed: 8/17/2020

The Department of Veterans Affairs (VA) intends to issue a solicitation on or August 17, 2020 for Commercial Off-The-Shelf (COTS) Software as a Service (SaaS) Facility Management Solution (FMS) that will optimize processes for facilities, operating technologies and employees in order to efficiently manage employee locations, office moves, relocations, and consolidation of office space. Additionally, the vendor shall also provide facilities management solution integration support, to include program initiation tasks, FMS setup and design, data migration, asset management, work order management, portal management, floor mapping, space and planned move management, user acceptance testing, production technical support, and training. Further, the vendor shall provide FMS solution post-production customer support and assessment, authorization and continuous monitoring. The vendor shall serve as the single point of contact for all elements of the solution to include installation, necessary computing platforms, integration services, and software support as required. The Contractor shall provide a COTS Federal Risk and Authorization Management Program (FedRAMP) – Low Impact Level approved SaaS FMS that will optimize processes for facilities, operating technologies and employees in order to efficiently manage employee locations, office moves, relocations, and consolidation of office space.
This solicitation will be issued as a 100% Service-Disabled Veteran-Owned Small Business set-aside on the beta.SAM website.
The Period of Performance shall be one, six-month base period to complete the Authority to Operate with four, 12-month option periods, if exercised by the Government. The North American Industrial Classification for this effort is 541519 Other Computer Related Services. The estimated date of award for this action is September 14, 2020.
This notice does not in itself represent the issuance of a formal request for proposal/quote and is not intended to be taken as such. This notification shall close on August 19, 2020.
Questions/responses shall be submitted via e-mail to Contract Specialist, Keiahna Brewer, e-mail: Keiahna.Brewer@va.gov, with the subject line as the synopsis number, 36C10B20R0009. The points of contact for this action are Keiahna Brewer, Contract Specialist, 732-440-9686 or Peter Lewandowski, Contracting Officer, 732-440-9640.

Changed: 7/28/2020

Due to response to market research, the subject action will be solicited as a Service-Disabled Veteran-Owned Small Business set-aside on the beta.SAM Contract Opportunities website.  Please continue to monitor beta.SAM for further information.

The purpose of this announcement is to post vendor set questions and answers.

Request for Information for Department of Veterans Affairs Financial Services Center Facility Management Solution January 23, 2020 36C10B20R0009 THIS IS NOT A SOLICITATION. A Request for Information (RFI)/Sources Sought notice is being issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes it does not constitute a Request for Quote (RFQ) – or a promise to issue a RFQ in the future. This RFI does not commit the Government to contract for any supply or services whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor s expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will NOT be returned. This announcement is based upon the best information available and is subject to future modification. Overview: VA Office of Management, Financial Services Center requires a Commercial Off the Shelf (COTS) Software as a Service (SaaS) Financial Management Solution (FMS) that will optimize processes for facilities, operating technologies and employees in order to efficiently manage employee locations, office moves, relocations, and consolidation of office space. The Contractor shall also provide facilities management solution integration support, to include program initiation tasks, FMS setup and design, data migration, asset management, work order management, portal management, floor mapping, space and planned move management, user acceptance testing, production technical support, and training. Additionally, the Contractor shall provide FMS solution post production customer support and assessment, authorization, and continuous monitoring. The requirements are further detailed in the attached draft Performance Work Statement (PWS) provided. Information Requested: Capabilities/Qualifications: Include a description of the capabilities/qualification/skills your company possesses to provide the requirements in the draft PWS. Additional Questions: In addition, please answer the following list of questions: What additional information, technical or otherwise, would you need to know in order to propose? Are there any aspects of our requirement that are unclear or appear to be missing? Rough Order of Magnitude (ROM) – Please provide any feedback on the draft PWS, to include a ROM. Company Information/Socio-Economic Status: Provide your company size and point of contact information (name, email, phone number); Provide supply schedule contract number, if applicable, or state if open market; Indicate whether your company, subcontractors, teaming partners, etc. have a Federal Socio-Economic Status, e.g., Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small business (VOSB), Women-Owned Small Business (WOSB), Disadvantaged Small business, and/or Hub Zone. If SDVOSB or VOSB, is your company and/or partners registered in the Veterans Information Pages repository (https://www.vip.vetbiz.gov/)? Teaming Arrangements: Description of teaming arrangements that your company would consider in performing the work. Specific Response Instructions: Please submit your RFI response in accordance with the following: 1) No more than 10-pages (excluding transmittal page). Include the name, email address and phone number of the appropriate representative of your company; 2) Mark your response as Proprietary Information if the information is considered business sensitive. 3) NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. The Government will not review generic marketing materials that do not address the information contained herein or the attached PWS. Responses are requested no later than 12:00 PM EST, February 6, 2020 via email to Keiahna.Brewer@va.gov. Please note 36C10B20R0009 Response to RFI – Facility Management Solution in the subject line of your response. Only email submissions will be accepted. Questions regarding this RFI may be submitted via email to Keiahna.Brewer@va.gov. The Government will try to answer all questions. Please note 36C10B20R0009 Questions for RFI – Facility Management Solution in the subject line of your questions.

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