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Sources Sought Notice
This is a Sources Sought Notice ONLY. The Department of Veterans Affairs (VA) Office of Information & Technology desires to procure Brand name Xerox software maintenance.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the VA to contract for any supply or service. Further, the VA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The VA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 541519 Other Computer Related Services.
A brief synopsis of the required services is provided below:
The Department of Veterans Affairs (VA), Region 5 Field Operations requires brand name Xerox software maintenance coverage to support the VA Benefits Delivery Network (BDN) of Veterans Claims Processing and the Virtual VA Paperless Claims Processing Initiative at the VA Information Technology Center located at Hines, IL, Philadelphia, PA. If you can provide the Xerox services outlined in the Product Description, please respond to this RFI with a statement of capabilities. Further, if you have a similar service, please respond to this RFI with a capabilities statement and supporting documentation capable of validating the equivalent service capabilities.
How to Respond:
Be advised that set-aside decisions may be made based on the information provided in response to this sources sought. Responses should be as complete and informative as possible. It is requested that interested offerors respond to the following questions:
a. Provide a brief summary of your technical capability to meet the requirements.
b. Please provide any existing contract vehicles (GSA FSS, GWAC, etc) you currently hold for which this requirement would be within scope
c. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type (s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) under the corresponding NAICS code.
Small businesses should also include information as to:
1) The intent and ability to meet set-aside requirements for performance of this effort, if applicable
2) Information as to proposed teaming arrangements, the percentage of work each is to perform and which requirements are planned to be subcontracted, if applicable
3) In accordance with FAR 52.219-14, Limitations on Subcontracting, indicate whether at least 50% of the cost of labor is planned to be expended for prime employees or employees of other eligible firms. This should also include the prime planned percentage and if under 50%, the names of the potential team members that may be used to fulfill the 50% concern requirement.
Please submit responses via email to Marcus.Collier@va.gov by 1:00 PM EST, August 10, 2020. VA reserves the right not to respond to any or all emails or materials submitted.
Reminder: This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Source Sought.