The Office of the Comptroller of the Currency (OCC), a bureau of the U.S. Department of the Treasury, is issuing this sources sought notice as a means of conducting market research to identify parties capable of providing operations, maintenance, and hosting services necessary to support the automation of the OCC electronic Freedom of Information Act (eFOIA) operation.  

The contractor will be required to:

•    Provide an eFOIA system that provides a support platform for corrective, adaptive, and perfective maintenance activities to keep the system in full operational use by the OCC and the public;

•    Offer an eFOIA hosting service provided at the contractor’s facility;

•    Update security documents to support Security Assessment and Authorization using the latest National Institute of Standards and Technology (NIST) requirement specifications in the month of November each year;

•    Continue to replicate the eFOIA application and data to the disaster recovery site and conduct annual test of the recovery procedures;

•    Comply with and manage Federal records for the OCC eFOIA in accordance with the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33) as codified in 36 CFR Chapter XII Subchapter B) (National Archives and Records Administration (NARA));

•    Manage the OCC eFOIA records in a Department of Defense (DOD) 5015 standard-certified electronic recordkeeping system or solution.  Managing the records includes, but is not limited to, secure storage, retrievability, and proper disposition of all federal records.  The records descriptions and dispositions are contained in NARA’s General Records Schedule (GRS) 14, Items 11 and 12 (see below); and

•    Provide technical expertise in system operations, maintenance, and hosting of eFOIA application components (including the integration with pay.gov system), databases and document repositories.

All parties are welcomed to respond, but the primary purpose of this notice is to determine whether there are any small businesses capable of providing the service.  The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System code assigned to this procurement is 541511, Custom Computer Programming Services; and the Small Business Administration size standard is $30 million.

THERE IS NO SOLICITATION AT THIS TIME.  This request for capability information does not constitute a request for proposals.  Submission of any information in response to this market research is purely voluntary, and the Government assumes no financial responsibility for any costs interested parties may incur.

Interested parties shall provide a capability statement that describes their experience providing the above services.

The capabilities statement shall not exceed five (5) pages in length.  Pages shall be no larger than 8.5” x 11” in size, and the font no smaller than 10 points in size.  No marketing materials shall be included as part of the capability statement.

Interested parties shall provide the following information in their capability statements: 

1.    Their company’s name, address, email address, website address, telephone number, and point of contact;

2.    Size and type of company ownership (i.e., small business, 8(a) business development participants, HUBZone, service-disabled veteran-owned, and economically disadvantaged women-owned, and women-owned small business);

3.    Their Dun and Bradstreet Number;

4.    Their CAGE Code;

5.    Suggested North American Industry Classification System code;

6.    A detailed description of three (3) current or past contracts or task orders within the past three (3) years that identify the company’s ability to provide document management software for legal documents.  Include the following information:

(a) Project Title; 
(b) Description of the Services Provided; 
(c) Contract/Task Order Number;
(d) Contract/Task Order Amount;
(e) Government Agency/Organization;
(f) Contracting Officer Representative’s name, address, telephone number, and email address; and
(g) Current status, e.g., completed and/or in progress, start, and estimated completion dates. 

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.  Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.  After a review of the responses received, a pre-solicitation synopsis and solicitation may be posted on the Contract Opportunities website.  However, responses to this notice will not be considered adequate responses to a solicitation.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by November 15, 2021. All responses under this Sources Sought Notice must be emailed to Andre Adams at Andre.Adams@occ.treas.gov.