1605JE-20-R-0009 – Sources Sought – 1630J2-20-OLDDOMINION

Sep 5, 2020 | Sources Sought

General Information

Document Type:

Sources Sought Notice

Solicitation Number:

Not Applicable

Posted Date:

 9/4/2020

Original Response Date:

 9/14//2020

Current Response Date:

 9/14/2020

Original Archive Date:

 10/16/2020

Current Archive Date:

 10/16/2020

Classification Code:

M – Operation of Government-Owned Facilities

NAICS Codes:

611519—Other Technical and Trade Schools

Contracting Office Address

Job Corps Acquisition Services East

Office of the Senior Procurement Executive (OSPE)

170 S. Independence Mall W, Suite 825 E

Philadelphia, PA 19106

Description

Sources Sought Notice for Request for Information (RFI) Number 1630J2-20-OLDDOMINION. The Government reserves the right to compete any acquisition resulting from this notice.  This sources sought notice is for planning purposes only and does not commit the Government to pay for the information requested, issue a solicitation, or award a contract.  No solicitation document exists at this time.  A determination by the Government to proceed with the acquisition as a set-aside is within the discretion of the Government.  THIS IS NOT A REQUEST FOR PROPOSAL.
 

The United States Department of Labor, Employment & Training Administration is conducting market research for the upcoming procurement requirement for the operation of the Old Dominion Job Corps Center (JCC).  The NAICS Code is 611519, with a size standard of $41.5M. It is anticipated that a fixed price type contract with two base years and three option years will be awarded.   The procurement will involve the operation and management of a residential education, training, and employment program at Old Dominion Job Corps center located in Monroe, VA.  The procurement will also involve Outreach and Admissions (OA) and Career Transition Services (CTS).  

Contractors will be expected to provide all material, services, and necessary personnel to operate this JCC as set forth in the Workforce Innovation and Opportunity Act (WIOA) of 2014.  WIOA authorizes the Job Corps program. 

Contractors are also required to comply with the Job Corps Policy and Requirements Handbook (PRH).  The PRH is available at https://prh.jobcorps.gov/Pages/Home.aspx. 

Job Corps is a national residential training and employment program administered by the U.S. Department of Labor to address the multiple barriers to employment faced by at-risk youth, 16-24 years of age, throughout the United States. Job Corps provides educational and career technical skills instruction, and support services. The combination of services provided by Job Corps is intended to prepare youth to pursue further education or training, obtain and hold gainful employment, or satisfy entrance requirements for careers in the Armed Forces. The contractor shall provide:

  1. Program outreach and admissions services;
  2. Educational instruction;
  3. Career technical skills instruction;
  4. Social and employment readiness skills;
  5. Work-based learning opportunities;
  6. Career Transition Services/job placement assistance;
  7. Stakeholder engagement in support of student job placement, including relationships with workforce development systems, employers, and business organizations and entities; and
  8. Operation and management of a government-owned, full-time residential campus/facility,  including providing safe and secure living and training environment, health and wellness services, food services, recreational programming, transportation, property maintenance and management, financial management and reporting, staff training and development, and program performance management and recordkeeping.

The planned measure of student utilization for the center or center Onboard Strength (OBS) for the Old Dominion Job Corps Center is 305, consisting of 305 residential and 0 non-residential students. 

The Contractor shall provide OA services in the Recruitment Zone VARZ01 which consists of the following Workforce Development Areas in the state of Virginia:

•           Alexandria/Arlington

•           Bay Consortium

•           Capital Region Workforce Partnership

•           Crater Area

•           Greater Peninsula

•           Hampton Roads

•           Northern Virginia

•           Region 2000/Central Virginia

•           South Central

The contractor shall also provide Career Transition Services (CTS) for all graduates and former enrollees of the Old Dominion JCC, regardless of where the graduate or former enrollee resides or matriculates, and former enrollees within their eligibility period that separated under the prior operator.

All contractors doing business with the Federal Government shall be registered in Central Contractor Registration (CCR) database which is located on the System for Award Management website, SAM.gov. The website for registration is https://www.sam.gov. All active CCR records have migrated to SAM.  ALL QUALIFIED SMALL BUSINESSES INCLUDING 8(A) FIRMS ARE ENCOURAGED TO PARTICIPATE. 

Interested contractors responding to this RFI will be required to indicate their ability to successfully manage and operate a Job Corps Center operation by responding to the capability requirements listed below.  The contractor should also indicate the number of students/program participants served for each described contract.  If the contractor references a Job Corps contract, the contractor should also provide the referenced center’s On Board Strength at the time that the contractor held the contract.  FOR A CONTRACTOR TO BE DEEMED CAPABLE, THE CONTRACTOR MUST BE FOUND CAPABLE IN ALL 14 REQUIREMENTS LISTED BELOW.    

Capabilities Requirements

  1. Describe your organizational experience operating a large scale residential education and job training program similar in size and scope to the Job Corps center.  Demonstrated experience should encompass key aspects of operating a similar program, including providing food services; medical, dental, and mental health care; facility and property management including facility maintenance and repairs; providing residential management and supervision of at-risk youth; recreational programming; student transportation; oversight and purchase of Government owned property; managing GSA fleet vehicles; and protecting Personally Identifiable Information (PII).
  1. Describe how your organization will meet the requirements of WIOA Section 159(a) that requires maintaining a financial management information system that provides accurate, complete, and current disclosures of the costs, and sufficient data for the effective evaluation of activities carried out through the Job Corps program. Describe the internal controls your organization has in place to ensure proper accounting of federal funds consistent with FAR Section 159(a) that requires each operator to maintain funds received in accounts in a manner that ensures timely and accurate reporting as required by the Secretary of Labor.
  1. Describe your ability to comply with all health and safety standards in the residential, food preparation area and dining hall.
  1. Describe your organizational experience procuring, managing and executing facilities repairs/improvements in excess of $600,000 and doing so in a timely manner. Add any experience with timeworn and/or historic buildings and aging infrastructure.
  1. Describe your organizational experience overseeing, managing, and administering educational and technical skill training programs. 
  1. Describe your organizational experience implementing effective behavioral management programs and enforcing student code of conduct policies.  
  1. Describe what organizational infrastructure exists for providing corporate oversight and support for managing multiple residential educational and/or skills training programs that include one or more of the following:  career training, academic instruction, career preparation, work-based learning and transition services, and job placement.
  1. Demonstrate your organization’s ability to access financial resources sufficient to satisfy requirements of operating the contract for the first 60 days of operation or the ability to obtain them prior to award.
  1. Describe your organizational experience conducting outreach and admissions services to attract individuals to a program, screen for eligibility, and arrange for admission placement into the program.
  1. Describe your organizational experience working with at-risk and disadvantaged youth and young adults. 
  1. Describe your organizational experience providing career counseling, planning and placement services.  Describe your experience providing career counseling, planning and placement services should include assessments, counseling, resume development and interviewing techniques; transition support with housing, childcare and transportation during the specified service window; job development and referral services; and follow up placement services.
  1. Describe your organizational experience obtaining, establishing, and/or overseeing post-secondary educational programs and program providers. 
  1. Describe your organizational experience collaborating with career skills training provider(s) to identify trade-specific employers to hire center graduates into meaningful careers related to the training completed.
  1. Describe your organizational experience identifying and establishing strategic relationships with industry specific employers, business and business organizations, and workforce development systems.

All interested parties are invited to submit in writing, by the closing date indicated below for receipt of responses, a package entitled “Statement of Qualifications / Capabilities Statement (which must include the contractor’s indication of their ability to fulfill requirements).     The Statement of Qualifications / Capabilities Statement package must be transmitted under a cover letter.  The response must be specific to each of the capability requirements listed above. The submittals shall not exceed 15 pages, TOTAL.  The capabilities statement package must cite the following information at a minimum: 

  1. Response to RFI [insert number here];
  2. Company Name, Address, and a Company Point of Contact;
  3. DUNS Number;
  4. Business Size Standard/Classification, and socio-economic status, if applicable;
  5. NAICS code certifications.

The closing date for the receipt of responses is September 14, 2020 at 2:00pm, Eastern Time.  Send your responses to Robert Hilton at the following email address, Hilton.Robert.R@dol.gov.  PLEASE NOTE: THE SUBJECT LINE OF YOUR EMAIL MUST STATE: “Response to Sources Sought Notice 1630J2-20-OLDDOMINION.”

No questions in connection with this notice will be accepted.  Only submit responses to the Qualifications and Capabilities requirements provided above. 

Primary Point of Contact

Nathan A. Quinn

Regional Lead Contracting Officer

Job Corps Acquisition Services (JCAS)

Office of the Senior Procurement Executive (OSPE)

Office of the Assistant Secretary for Administration and Management (OASAM)

170 S. Independence Mall W, Suite 825E

Philadelphia, PA 19106

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